Dr David Gould

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Dr David Gould DG RTD
Electronic Proposal Submission System (EPSS) for
FP6
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The aims of FP6

• Focusing integrating Community
  research
• Structuring the European Research Area
• Strengthening the foundations of the
  European Research Area

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Project selection based upon

• Evaluation by peer review
• Competitive calls

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Four ways to prepare submit a proposal

• On-line using the Electronic Proposal Submission
  System (EPSS)
• Off-line preparation followed by on-line
  submission via EPSS
• Off-line preparation followed by submission on CD
  or diskette
• On paper

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Basic principles underlying EPSS

• High quality data
• Elimination of repetition
• Low personal cost for applicants
• Ease of use access
• Independent of IT infrastructure
• Privacy of data via encryption
• Equality of opportunity (all languages)

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On-line proposal development submission via
EPSS
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The role of the Co-ordinator
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The role of the Co-ordinator

• Develops and submits proposal
• Downloads Access Online Information Package
• Registers
• Changes password

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The role of the Co-ordinator

• Fill-in/Updates administrative and Financial
  forms
• Uploads Text/Multimedia Files
• Checks Eligibility
• Downloads Forms in printable
• format/files uploaded
• Submit proposal

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The role of the Partners

• Contribute to proposal development

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The role of the Partners

• Contribute to online proposal development by
• Downloading accessing online information package
• Filling-in/updating administrative
• financial forms

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The role of the Partners

• Contribute to online proposal development by
• Checking eligibility
• Downloading forms in printable
• format/files uploaded

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Development and submission of on-line proposals
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Advantage of EPSS

• Quicker preparation
• You are sure that it is delivered on time
• You can always revise a proposal up to call
  deadline
• Signatures replaced by user id password

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Off-line Proposal Development
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Develop Proposal Offline

• Browse information package
• Fills-in/updates administrative financial
  forms
• Imports proposers administrative financial
  forms

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Develop Proposal Offline

• Checks eligibility
• Prints forms
• Finalises proposal

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Contribute to Offline Proposal Development

• Browsing information package
• Filling-in/updating administrative
• financial forms

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Contribute to Offline Proposal Development

• Checking eligibility
• Exporting administrative financial forms
• Printing forms

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Off-line proposal development

• CO expresses interest in a call downloads
  off-line preparation tool (also available by
  post)
• Having prepared the proposal he/she can either
• requests a CO user id password and up loads
  proposal
• copy proposal onto a CD/diskette,
• print it post both
• print posts the proposal.

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Note

• The Commission has no access to proposals until
  the closure of the call
• Irrespective of the means of submission, all
  proposals are put into electronic form for
  evaluation
• EPSS or submission on CD/diskette speeds the
  evaluation

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FP6 SYSTEM Layout (2004-2006)
CORDIS WEB-services (Electronic proposals
submission, evaluation information, experts
online registration, external evaluation,
project information, access to CIRCA Solution )
Experts (user info update)
Evaluation Information
Users (Co-ordinators Partners)
Panels Experts
Remote Evaluation
External access for deliverables
Panels/choosing the experts
EPSS Electronic proposal Submission System
ESP Evaluation Service Provider
Evaluation personnel
PMT, Proposal Management Tools (Eval/RankNego)
Approved proposals
CPM, Contract and Project Management
Proposals (data)User information
Financial transactions
Project/proposal info evaluation results
Early warning System Project information
Updating the code tables
Project information for external users
External Systems
Internal Systems
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Single system for e-transactions within FP6 for

• Contract negotiations
• Submission of project deliverables
• Communication between partners Commission
• Viewing of project documents (read only)

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Access to e-transactions

• For all their projects, the choice of control at
  the level of
• Individuals
• Organisations