Inventory Flowcharts Page 6

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Inventory Flowcharts Page 6

• By
• Bereket Gebreselassie
• Vance Cable

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Symbol Overview
gt Terminal gt beginning, ending, or
interruption of flowchart used to indicate
information entering or leaving system
gt Manual Input gt the operator/ user is
prompted for information that must be manually
input into a system
gt Magnetic Disk gt data storage location a
database
gt Document gt paper documents and reports of
all types
gt Computer Processing gt a computer-performed
processing function usually results in a change
in data or information
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Inspection Process
Two Main Sites Inspection Station
Warehouse or Shipping Location
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Inspector begins process by examining products at
the inspection station. After inspection, the
inspector enters the results of the inspection
into a file. A notice of rejected orders is
printed from the updated file and the rejected
orders are either returned to production floor
for re-work or returned to the inspector for
closer examination.
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The updated file is then entered into a database,
permanently, under an open production entry. The
database updates files and prints a status report
for the operator.
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At the warehouse or shipping floor a final move
ticket is entered into the database with the open
production file. Our production file is now
complete with regards to the products final
movement as well as product inspection.
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The finished goods and work in process inventory
is now updated and information is returned to the
main file to be transferred on to the next step.
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Three processes begin once the file has been
inspected, updated with regards to inventory
status, and final move decisions have been made.
First the open production order entry is
completed and closed. Second a report of
completed production orders is sent to production
planning Third a journal voucher is sent to
accounting
Finished Goods Inventory
WIP Inventory


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Possible Inspection Controls
Backup procedures for database entries
Disaster recovery plan Training programs
Review product inspection parameters Encryption
of data Use of bar code technology Periodic
reconciliation of records with physical counts