Department of Financial Services

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Department of Financial Services Division of
Accounting Auditing
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Topics for Discussion

• Overview
• Legal Basis
• Impact
• Website Overview
• Taxpayer Authentication
• Communication Plan
• Additional Information
• Links
• Contact Information
• Q A

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Substitute Form W-9
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3 Withholding Legal Basis
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1099 and W-9 Legal Basis
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Impact

• State must obtain Substitute Form W-9 for all
  vendors (over 200,000 vendors)
• Automate the submission of Substitute Form W-9
• Vendors will need to submit a valid Substitute
  Form W-9 to State of Florida
• Prior to first order or purchase
• Business Designation section will expand to align
  with requirements of 3 percent withholding and
  draft regulations
• IRS TIN matching will be used for validation

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W-9 Website Overview
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Launch Date March
W-9 Website
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Vendor Portal Page
Once registered, vendors can sign on to the W-9
Website
Training on how to access and complete forms is
offered through this link
Select any of these options for additional
information
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Vendor Website

• For details on registration and submission of the
  Substitute Form W-9, please view the presentation
  at the following link
• http//www.myfloridacfo.com/aadir/docs/SubstituteF
  ormW9Workshop.pdf

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Taxpayer Authentication
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IRS TIN Matching Process

• State of Florida participates in IRS TIN Matching
  Program
• Nightly load of all of the Substitute Form W-9
  adds or name changes will check the TIN against
  the IRS Name/TIN combination contained in the IRS
  database
• Vendor will receive one of three responses via
  email
• IRS Name and TIN combination match IRS records
  and vendor account will be activated
• TIN submitted has not been issued to any entity
  therefore it is invalid
• IRS Name and TIN combination does not match IRS
  records
• Status will appear on W-9 Main Menu
• Status may be checked in Statewide Vendor File

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Communication Plan
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Communications

• Webinars for State of Florida Vendors
• February 24, 2011
• March 17, 2011
• March 24, 2011
• Message on Warrant and EFT Remittances
• Notification and link on MyFloridaMarketPlace
  (MFMP) website
• DFS Flyer
• Messages and links on DFS website
• Planned link on MyFlorida.com website

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Additional Information
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LINKS
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Contact Information

• Vendor Management Section
• FLW9_at_myfloridacfo.com
• [phone]
• MFMP Vendor Help
• VendorHelp_at_MyFloridaMarketPlace.com
• 1-866-352-3776

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