Health and Safety Management System Audit Opening Meeting

1
Health and Safety Management System AuditOpening
Meeting

• Auditor (insert name)
• Audit Team (insert team members)
• (insert audit dates)

2
Purpose

• The purpose is to complete a health and safety
  management system audit of (insert
  faculty/school/workplace) against the QUT
  National Health and Safety Audit Tool and
  Queenslands Performance Criteria and Guidelines
  for Workplace Health and Safety Reports for
  Self-Insurers

3
National Audit Tool Elements

• Audits of management systems are undertaken by
  auditors using the following five major headings
  as outlined in the QUT National Health and
  Safety Audit Tool
• Health and Safety Policy
• Planning
• Implementation
• Measurement and Evaluation
• Management Review

4
Performance Benchmark

• Elements 1, 2, 4 and 5 are addressed by yes / no
  answer format, whilst in Element 3, a Level of
  Achievement is required

Elements Performance Rating
Element 1 - HS Policy Conformance or non-conformance
Element 2 - Planning Conformance or non-conformance
Element 3 - Implementation Score 0 4
Element 4 - Measurement Evaluation Conformance or non-conformance
Element 5 - Management Review Conformance or non-conformance
5
Level of Achievement for Element 3
Level Achieved Outcome achieved
0 The criteria have not been considered.
0.5 Strategy/controls or management plans are under development.
1 Strategy/controls or management plans have been developed but not implemented.
1.5 Strategy/controls or management plans have been developed and partially implemented in all relevant areas.
2 Strategy/controls or management plans have been developed and implemented in all relevant areas.
2.5 Strategy/controls or management plans have been developed, implemented in all relevant areas and evaluated for effectiveness.
3 Strategy/controls or management plans have been developed, implemented in all relevant areas and evaluated for effectiveness against organisational goals.
3.5 Strategy/controls or management plans have been developed, implemented in all relevant areas, evaluated for effectiveness and resultant actions are achieving organisational goals.
4 Strategy/controls or management plans have been developed, implemented in all relevant areas, evaluated and reviewed for effectiveness, is achieving organisational goals and by using industry, interstate or international benchmark comparisons, is trending to best in class.
6
Weightings

• Each topic under Element 3 is given a weighting
  ranging from 3-12, and a score is calculated by
  multiplying the level achieved by the weighting
  figure.
• A minimum achievement of 70 of the available
  score is required in order to meet a minimum
  acceptable standard.

7
Continuous Improvement

• AS/NZS 4801 Occupational health and safety
  management systems Guidance with specifications
  for use continuous improvement model

Policy
Planning
Implementation
Evaluation
Review
8
Audit Objectives

• There are two objectives
• To ascertain compliance with the requirement of
  Workplace Health and Safety Queenslands
  performance benchmark and
• To provide QUT with a meaningful report.

9
The Audit Process

• There are three phases of the audit process
• Document review
• Management, staff (professional and academic) and
  student interviews and
• Workplace inspections.

10
Example Workplace Inspections

• Hazard
• Chemical decanted into unlabelled spray
  container.
• Management System Failure
• The workplace inspection program may not be
  detecting the issue.
• The inspection checklist may not clearly identify
  a section to check labelling of containers.
• Staff conducting the inspection may not know to
  look for unlabelled containers.
• Managers and employees may not be aware of health
  and safety requirements for unlabelled containers.

11
Benefits of the Health and Safety Audit

• A comprehensive report on your Health and Safety
  Management System
• Clear identification of strengths and areas for
  improvement together with recommendations for
  improvement and
• A CD containing a presentation of the auditors
  findings together with the audit report.

12
Questions?

• We are looking forward to your support and
  participation