PRE REAC INSPECTION ACTIVITIES

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PRE REAC INSPECTION ACTIVITIES
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Pre-REAC Activities

• Annual Inspection
• Prior to REAC Coming on Site
• Day of the Inspection
• During the Inspection
• Problem Areas
• Common EHS Deficiencies
• Supplemental Guidance
• Top 20 Deficiencies

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ANNUAL INSPECTION

• If possible plan annual unit inspection prior to
  the REAC inspection date to identify and correct
  obvious deficiencies
• include the site, building exteriors, building
  systems, common areas and units.

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ANNUAL INSPECTION

• keep in mind that if an inspectable item exists
  on your property it must function as designed by
  the manufacturer.

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Prior to the Inspection

• When the inspector contacts you to schedule the
  inspection it must be a mutually agreeable
  time/date. (The inspection should take place
  during normal business hours of course.)

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Prior to the Inspection

• You should not schedule the maintenance or
  service of any of the inspectable items the day
  of the inspection, i.e. elevators
• Out of Order due to planned maintenance will
  be cited for a level 3 deficiency.

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Prior to the Inspection

• If work is in progress or have recently completed
  work that required the removal of panel covers
  exposing electrical wiring/connections,
  outlet/switch plate covers, etc. you will need to
  ensure that these items have been properly
  re-installed.

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ON THE DAY OF THE INSPECTION

• Certificates (if applicable) for
• Boilers,
• Fire Alarm,
• Building Sprinkler System,
• Elevator
• Lead Based Paint Report and Resident Disclosure
  if the property has a building built prior to
  1978.

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ON THE DAY OF THE INSPECTION

• Rent Roll Should be current for the day of
  inspection and show all occupied units, vacant
  units and non-revenue units.
• If the purpose of any of these dwelling units
  changes to a non-dwelling use you will need to
  inform the inspector and it must be removed from
  the unit count. (e.g. Office, Police Substation,
  etc.)

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ON THE DAY OF THE INSPECTION

• Area Measures Parking Lots / Driveways / Roads
  (square footage) and Walkways /
• Steps (square footage)

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ON THE DAY OF THE INSPECTION

• Site map (If available) This enables the
  inspector to navigate the property in a more
  efficient manner.
• Property Line Boundary Lines-to identify PHA
  property

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DURING the INSPECTION

• Carry a notepad and camera with you during the
  REAC inspection to document the various findings
  when appropriate.

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Problem Areas-Electrical

• All electrical boxes, electrical panel boxes,
  fuse boxes, disconnect boxes, timer boxes, etc.,
  are subject to inspection by the REAC inspector
  regardless of the location. These boxes will be
  inspected even if behind locked doors for any
  electrical deficiency that exists.

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Electrical

• All electrical panels and fuse boxes must be made
  available for inspection whether located inside
  or outside and secured or unsecured.

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Electrical

• All other electrical boxes, disconnects, timers,
  etc. will not be opened by the REAC inspector and
  no deficiency cited if secured at the time of the
  inspection.
• A box is considered secured by REAC definition if
  it can not be opened using only your hands. (No
  tools are allowed.)

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Problem Areas-Blocked Egress

• All individual living areas/rooms in a unit and
  all common area rooms must have 2 independent and
  unimpeded means of egress (escape) if so
  designed. The only exception is windows above the
  3rd floor that do not serve as a means of access
  to a designed escape route.

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Blocked Egress

• In cases where local code differs with this
  standard either a letter from a local code
  official , or a copy of the code should be
  submitted within the guidelines of the technical
  review and database adjustment process so that
  applicable lost points can be restored

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Most Common Exigent Health Safety Deficiencies

• - Propane, natural, or methane gas leaks
• - Exposed wires or open electrical panels
• - Water leaks on or near electrical equipment

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Most Common Exigent Health Safety Deficiencies

• - Blocked or unusable emergency or fire exits
• - Blocked fire escapes or ladders

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Most Common Exigent Health Safety Deficiencies

• - Missing or misaligned chimney for gas-fired
  water heater or HVAC unit
• - Window security bars preventing exit

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Most Common Exigent Health Safety Deficiencies

• - Expired fire extinguishers
• - Inoperative or missing smoke detectors

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SUPPLEMENTAL GUIDANCE

• The Compilation Bulletin compiles all of the
  changes and the clarifications of the definitions
  that have taken place, You will need to
  familiarize yourself with this document
• Compilation Bulletin URL
• http//www.hud.gov/offices/reac/products/pass/pass
  _bulletin.cfm

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SUPPLEMENTAL GUIDANCE

• The Inspector Notices are clarifications of the
  definitions and take priority over the written
  definitions in the inspection 2.3 software
  Inspector Notices URL http//www.hud.gov/offices/
  reac/products/pass/pass_doc.cfm
• Inspector Business Rules URL http//www.hud.gov/o
  ffices/reac/products/pass/PDFs/i_a_business_rule.p
  df

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Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections
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Top 20 Deficiencies
6. Open Breaker Ports Open breaker ports are
covered 7. Doors Damaged Seals the
factory-installed seals on Exterior Doors, such
as building or unit doors, are in place and
undamaged 8. Doors Damaged Hardware Exterior
door hardware locks or latches properly and Fire
Doors function as designed 9. Security Doors
security doors do not have dual-side key locks
10. Kitchen Damaged Stoves/Ovens stove
burners are working
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Top 20 Deficiencies
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage
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Top 20 Deficiencies
16. Trash Chutes hardware is in place and the
chute door closes properly 17. Trash
Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
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THE END