PARCEL MANAGEMENT SYSTEM

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PARCEL MANAGEMENT SYSTEM (PMS)
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Pilot Project for 7 stations between Delhi
Howrah

• Railway Board Sanctioned 2 Crore rupees for Pilot
  Run of
• Parcel Management System (PMS) between 7
  stations.
• After 1 year of rigorous testing, research
  development by CRIS New Delhi, PMS Started at
  New Delhi Parcel Office on 1st November 2006.
• It has been implemented successfully at Delhi,
  New Delhi, Kanpur, Allahabad, Gaya, Sealdah and
  Howrah.
• Booking, Leasing and Loading through this system
  for all destinations has started from 22nd Dec
  07 for above stations.

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Features

• Direct capture of parcel weight Electronically

• Tracking parcel with help of barcode technology

• Any route booking through single window at any
  counter. No need to go to another booking window
  after filling forwarding note, hence single
  window can be followed for weighing, cash payment
  and issue of Parcel Way bill

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Features (contd.)

• Advance loading guidance according to
  availability of space

• Prior information about the inward traffic

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Architecture

• Piggy Backed on UTS network
• Centralized Approach
• Load Balanced
• SAN Based
• High end XEON Servers.
• RAID 5 based Data Storage RAID 1 based Servers.

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• Software

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Client Architecture

• Software
• Microsoft Windows XP
• Internet Explorer 6
• Drivers for barcode reader, barcode printer and
  dot matrix printer
• Hardware
• 1GHz CPU/512MB flash ROM thin client
• No moving parts make them suitable to dust
  environment
• Virus free environment
• 24-pin 80-column dot matrix printer
• 132 column dot matrix printer
• .5KVA UPS
• 1-Ton capable Weighment machine

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MODULES

• Forwarding Note
• With the help of Electronic weighing machine
  weight of parcel is directly captured and sent to
  the system in this module. After complete
  information of consignment is filled, a unique
  forwarding note number is generated
• A standard java based applet from IBM is used to
  capture weight send by weighing machine to one of
  the serial port in computer

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Modules (contd.)

• Booking of parcel, Luggage and VP
• Forwarding Note number generated in above
  module is fed into the booking module, thereby
  details of consignment to be booked by party
  comes into the screen and freight is calculated
  automatically. A unique 10-digit no. called PRR
  (Progressive Reference Record) No. is generated.

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MODULES (contd.)

• Barcode generation
• For above unique PRR no. a Barcode Label is
  generated and pasted on the items to be sent for
  one to one tracking of consignment.
• Barcode Label contains information about the
  consignment in coded form.

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Above Barcode When read by scanner reads as
below \09921101003980001HWH 099 ? Wt of
package. 2110100398 ? PRR No 0001 ? Item No HWH
? Destination Stn
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Barcode Scanner

• Barcode scanner is a portable Sophisticated Hand
  Held Device used to read Barcode Labels pasted
  on every package during Loading Unloading of
  Packages from train so that every package can be
  tracked accurately out of a lot.
• Data is then transferred updated to system from
  Barcode Scanner.
• Standard CODE128 is used for printing of
  Barcodes. Code 128 provides good density between
  lines in barcode for all-numeric data and
  alphanumeric data, thus improves readability over
  other standard codes.

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Types Of Barcode Scanner

• Charged Coupled Device(CCD)
• Here barcode is photographed, digitized and
  electronically sampled by built-in photo
  detectors.
• Detectors process the measurement of every bar
  and space using number of adjacent photo
  detectors
• Laser
• It project a beam of laser light off an
  oscillating mirror or rotating prism and
  generates what appears to be red scan line.

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Advantages of Barcode

• Proven technology
• Easy to use
• Cost effective itemwise tracking is possible,
  thus public can view their status itemwise
• Unlike RFID, this will not have any problem of
  detection because of interference.

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Barcoding-the process

• Bar-code label generated for all the packages
  booked
• Hand held scanner scans the packages, data from
  which later transferred to computer
• Tracks movement and dispatch of booked packages
• Loading/Unloading to/from SLRs

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MODULES (contd.)

• Loading
• On selection of a Train no., loading potential
  displays all the parcels available for dispatch
  for a particular destination in a particular
  train scale.
• Based on the selection of packages Loading
  guidance is generated. Packages sent along with
  loading guidance to platform for loading.
• Parcels can be loaded after scanning by Barcode
  scanner and loading summary is recorded.

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MODULES (contd.)

• Unloading
• Destination station has advance unloading
  guidance
• Inward packages can be scanned on arrival at
  platform to generate unloading summary.

• Inward godown
• Unloading summary generated on connectivity of
  Barcode scanner with terminal
• Inward packages can be scanned on entry in Inward
  godown

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MODULES (contd.)

• Delivery
• Recipient comes to delivery clerk with
  original receipt. PRR no. on the receipt is
  then feed by delivery clerk in delivery module.
  All the delivery details with charges comes on
  the screen. The delivery receipt is then
  generated by the delivery clerk.
• Goods are given to customer against the
  delivery receipt.

• Tracking of parcels through online information
  of parcels on internet
• Customer can track its parcel against PRR no.
  on the parcel receipt.

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MODULES (contd.)

• MIS Reports
• Report for parcel booking clerk, destination
  wise summary, counter wise summary , left-over
  packages summary and various other reports can
  be generated by system.

• System Administration and Master Maintenance
• This module helps in creating user database,
  adjusting the stationary number, logging out
  the locked user etc.
• Station, Train master are updated by Database
  administrator at CRIS/New Delhi.
• Party Master, Lease Party and Contract Master,
  FSLA Party and Dlist master etc. are maintained
  by Parcel Office Supervisor.

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MODULES (contd.)

• Lease
• This module covers the Leasing of
  Parcel Space in the passengers Trains to the
  private party.

• FSLA (Freight Service Ledger Account )
• This module is for daily Registered Newspapers
  magazines to be dispatched in train by paying
  some security in advance and pays the dues at
  the end of the month.

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MODULES (contd.)

• Training
• Audio visual help file installed at each
  terminal. This helps new user to listen and see
  how to use the modules in software.

• Bug reporting
• For reporting defects in software user can log
  it in this module, which can be viewed by
  software engineer at CRIS and can send the
  corresponding reply in that module itself

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Data Warehouse

• Online database holds the data only for 3 months
  after booking. Data more than 3 months old is
  sent to another database capable of holding
  voluminous data, which is called data warehouse.
• A separate application has been made to access
  this achived data. A person can at any moment of
  time can fetch data from datawarehouse for
  various MIS reports.

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Statistics of Parcel way bill issued through PMS
at 7 stns
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GROWTH OF PACKAGES AT DELHI DIVISION
Packages in Lacs
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Benefits

• Web-enabled to track latest position of the parcel

• Automatic freight calculation based on latest
  rules

• Reduction in human errors manual intervention

• Reduction in time required for weighment and
  booking

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Benefits (contd.)

• Loading strictly according to priority thereby
  curtailing malpractices and complaints

• Beneficial to Accounts for internal check

• Reduction in Claims

• Potential for revenue generation based on
  improvement in service.

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Further enhancements
Computerization of Cloak room and Lost Parcel
Offices will be done in Phase II RFID technology
will be considered in phase II for godown
management
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RFID

• This is another technique of detecting item
  through radio frequency identification (RFID).
• Item is tagged with miniature antenna for
  detecting frequency of particular ID assigned to
  a item by RFID software.
• RFID readers detects the item by generating
  frequency corresponding to Tag ID given to item.

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RFID (contd.)

• Vulnerability to compromise
• The protected material may be wrapped in two to
  three layers of ordinary household foil to block
  the radio signal.
• By placing two items against one another so that
  one tag overlays another. That may cancel out the
  signals. This requires knowledge of the
  technology and careful alignment.
• Keeping in view the working environment,
  possibility of RFID tag being lost during transit
  is high.

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• Feasible only on tracking large items like
  containers containing large no. parcels.
• Item based tracking would be costly solution
• Server gt5,00,000
• RF Detection System gt1,25,000
• Tag (Passive) 50
• Tag (Active) gt1000
• Readers 20,000 75,000
• Antennas gt1,00,000
• Printers 1,00,000 - 2,50,0000

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Thank You