ExtraOrdinary General Meeting

1
Extra-Ordinary General Meeting

• 29 March 2003

2
Agenda

• EOGM Items
• Presentation fo items
• Voting
• Break
• Bluetooth Security Talk

3
EOGM Objectives

• To resolve the following
• Annual General Meeting (AGM) month
• Accounting period
• Membership type
• Membership Fees
• Other discrepancies in the consitution

4
Item to resolute - AGM month

• AGM Month
• Constitution Item 7.2
• Current month is Feb
• Proposal change AGM month to Jul
• (note last AGM was held in Jul and the societys
  inaugural AGM was in Jul too)
• Proposed changes
• An Annual General Meeting shall be held in July

5
Item to resolute - Accounting Period

• Accounting Period
• Constitution Item 10.3
• Current 1 Dec to 30 Nov
• Proposal 1 Jul to 30 Jun
• This is to tie in with the AGM period
• Proposed changes
• The financial year shall be from 1st July to 30
  June

6
Item to resolute - Membership (1)

• Membership Type
• Current
• Ordinary
• Student
• Currently not well defined
• Only reference is at item 6.2
• Aim
• to clearly define current membership type
• to add new membership type

7
Item to resolute - Membership (2)

• Proposal add membership type
• Corporate (no voting rights)
• Honorary (no voting rights)
• Add in disciplinary control clause for above

8
Membership Type - Proposed changes

• Ordinary Members
• Persons who are involved in the field of ITSEC
  for such period of time as may be determined by
  the Committee

9

• Student Members
• Persons who are pursuing full-time courses in
  approved institution of learning (whether in
  Singapore or overseas) with the expressed
  interest in ITSEC

10

• Corporate Members
• Persons must be employees of the sponsoring
  Corporate.
• The person should be involved in the field of
  ITSEC for such period of time as may be
  determined by the Committee
• The corporate membership is for a period of 1
  year
• Corporate Members have no voting rights

11

• Honorary Members
• Persons who have made exemplary contributions in
  the field of ITSEC (both local and international)
  and/or have extensive experience that are
  recognized by the Committee and members
• The honorary member shall be awarded with a
  lifetime membership
• Honorary Members have no voting rights

12
Item to resolute - Membership (3)

• Add in disciplinary control clause for honorary
  membership
• Proposal
• Voting members can appeal to the Society in
  General Meeting on giving to the Committee notice
  thereof in writing on disagreement of any
  appointment of honorary membership. The decision
  of the Society in General Meeting shall be final
  and conclusive.

13
Item to resolute - Membership (4)

• Rectification
• rename header from Membership Qualification and
  Rights to Membership
• Remove irrelevant item 6.3 (for retiree
  membership
• Rephrase 6.4

14
Item to resolute - Membership (5)

• Proposal
• Annual subscriptions are payable in advance
  within the month following the General Meeting.
  If the subscription fees are not paid up for more
  than three months from the due date, he will
  automatically cease to be a member and be denied
  privileges of membership until he re-sign up as a
  member again.

15
Item to resolute - Membership Fees

• Proposal
• Under section 2, immediately after 6.2
• The amount of annual subscription for membership
  to be paid that is submitted after 30 Jan shall
  be one-half of the annual rate

16
Endorsement of changes

• Upon approval and legal advice, final amendments
  to constitution will be made in Juls AGM
• Any changes and additional request or dispute can
  be put up to secretary vide constitution item 7.8
  for the next AGM or EOGM

17
5 minute toilet break
18
Bluetooth Security Talk