FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• TASK PREPARE A FINANCIAL LIABILITY
  INVESTIGATION OF PROPERTY LOSS
• CONDITIONS GIVEN A BLANK DD FORM 200, PROPERTY
  RECORDS, DOCUMENT REGISTER, AR 735-5, AND CURRENT
  FEDLOG
• STANDARDS PREPARE A DD FORM 200 WITHOUT LOSING
  ACCOUNTABILITY AND WITHOUT THE REPORT OF SURVEY
  BEING REJECTED BY THE RESPONSIBLE OFFICER.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• The financial liability investigation of
  property loss replaces the report of survey
  system

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
Report of Survey (DA 4697)
Financial liability investigation (DD 200)
Replaced by.
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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• PURPOSE
• Account for lost, damaged or destroyed property
• Serves as a voucher for adjusting property from
  accountable records
• Assesses financial liability against an
  individual
• Provides relief from financial liability

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Initiation
• A FINANCIAL LIABILITY INVESTIGATION OF PROPERTY
  LOSS will be initiated when
• Negligence is suspected and individual does not
  admit liability
• Loss is discovered during a change of command
• Value exceeds the individuals monthly basic pay
• Total loss of petroleum (bulk) exceeds allowable
  loss for that product and the dollar value
  exceeds 500.00
• Loss involves a sensitive item
• Loss involves public funds
• Required by higher authority or other DA Regs
• Directed by an Inventory Adjustment Report
  approving authority

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Step 1 starts with the discovery of the loss
• Conduct a preliminary search for the item
• Gather dates and circumstances
• Prepare the DD 200
• Get an investigation number from S4
• Get a document number from PBO
• Submit to appointing authority within 15 days

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Initiator-
• Initiator will normally be the hand receipt
  holder or the accountable officer. When not
  available, the person with the most knowledge of
  the incident will serve as the initiator

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Time constraints
• Must be presented to appointing authority within
  15 calendar days of the date of the discrepancy.
• Total processing time will not exceed 75 days
  from the discovery of the loss to the date of
  approval.
• Any delays will be explained in writing by the
  person responsible for the delay.
• As an exception, AWOL soldiers OCIE
  investigation will not be initiated until the
  soldier is DFR

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• BASIC REQUIREMENTS FOR DD FORM 200
• Prepare DD FORM 200 IAW AR 735-5 CH 13-9 and fig.
  13-4 (page 53).

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Leave blank (S4 assigns)
Complete DD 200 IAW AR 735-5 fig 13-4
Enter the description, unit cost (dont
depreciate!) and NSN as it appears on the books
Select lost, damaged or destroyed
Commanders comments
(303rd MI) For short investigations enter BN CDR
information. For long investigations enter BDE
CDR information. 504th MI BDE CDR maintains
approval authority for all investigations by
investigating officer
(303rd MI )For short investigations leave blank.
For long investigations enter BN CDR information
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Investigating officers findings and
recommendations
Investigating Officers Information
Document Number From PBO
Individual Charged
Property Book Officer
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Continuation sheet, blocks 4-8
Continuation sheet, block 9
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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• BASIC REQUIREMENTS FOR DD FORM 200
• Prepare DA FORM 7531 (checklist) and attach to DD
  FORM 200

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• How do I get a DA 7531, its not available on
  Formflow?
• 1. Log in to AKO
• 2. Click on DA PUBS AND FORMS
• 3. Click on ARMY FORMS
• 4. Select DA 7406 thru DA 8030-R
• 5. Download DA 7531 by selecting the second
  field (FF22).
• 6. When prompted, select save to computer, and
  save it in the formflow folder.

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Complete DA 7531 IAW AR 735-5 fig 13-3
Completed by initiator
Blocks 1 and 3-11 completed by initiator.
Complete checklist as events occur
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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Once you have completed the DD 200, DA 7531and
  have properly labeled all statements and exhibits
  you are ready to get a survey number from S4,
  followed by a Document number from the
  Accountable Officer (PBO)

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Accountable officer (PBO)
• Completes blocks 17a through 17f assigning a
  document number
• Retains one copy and posts it to the accountable
  records
• Forwards the remaining copies to appointing
  authority or approving authority as appropriate
• Initiates replenishment as necessary. (13-16)

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Approving authority
• Reviews the report of survey
• Decides on a course of action
• (1) relief from responsibility
• (2) assessment of financial liability
• (3) appoint a survey officer
• (4) appoint an AR 15-6 investigation

Short Investigation
Long Investigation
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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• If there is enough evidence, the approving
  authority can make a decision without requiring
  further investigation. This action is called a
  short financial liability investigation of
  property loss.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Short financial liability investigation of
  property loss
• Relief from responsibility
• Enter an X in block 13a
• Complete blocks 14b through 14h
• File in the inactive file

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Short Financial Liability Investigation of
  Property Loss
• If the evidence shows that negligence or willful
  misconduct were the proximate cause of the loss,
  the approving authority can assess financial
  liability by
• Assessment of financial liability
• Notify the respondent of their rights described
  in Para 13-34.
• Consider any rebuttals and new evidence
• Obtain a legal review
• Complete blocks 14a through 14h to assess
  financial liability
• Notify the respondent that they have been
  assessed with liability
• Forward the investigation packet to FAO
• File in the inactive file

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Appointment of Financial Liability Officer
• If the approving authority determines that more
  investigation is necessary to determine the loss,
  damage or destruction of Govt. property he will
  appoint a Financial liability officer by
  completing block 13c and using the memorandum
  shown in figure 13-12

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Financial liability officer
• Determines the cause and value of the loss of
  property listed on a report of survey and to
  determine any assessment of financial liability
  within 30 calendar days of receipt
• The liability officer must understand the terms
  responsibility,
  culpability, proximate cause, and loss each term
  impacts upon a determination of financial
  liability.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Responsibility
• The type of responsibility the person has for
  property determines the obligations incurred by
  the individual.
• Types
• Command
• Supervisory
• Direct
• Custodial
• Personal

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Responsibility
• Command Responsibility- The obligation of a
  commander to ensure all Govenrment property
  within his or her command is properly used and
  cared for, and that proper custody and
  safekeeping are provided.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Responsibility
• Supervisory Responsibility- The obligation of a
  supervisor to ensure all Government property
  issued to, or used by his or her subordinates is
  properly used and cared for, and that proper
  custody and safekeeping are provided. This
  responsibility is inherent un all supervisory
  positions and is not contingent upon signed hand
  receipts.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Responsibility
• Direct Responsibility- The obligation of a
  person to ensure all Government property for
  which he or she is signed for is properly used
  and cared for, and that proper custody and
  safekeeping are provided.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Responsibility
• Custodial Responsibility- The obligation of an
  individual for property in storage awaiting issue
  or turn-in to exercise reasonable and prudent
  actions to properly care for, and ensure proper
  custody and safekeeping and disposition are
  provided.
• Custodial responsibility results from assignment
  as a unit supply sergeant, supply custodian,
  supply clerk or warehouse person.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Responsibility
• Personal Responsibility- The obligation of an
  individual to properly care for, safeguard and
  dispose of all Government property in his or her
  physical possession. It applies to all property
  issued for, acquired for, or converted to a
  persons exclusive use, with or without receipt.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• CULPABILITY
• Before a person can be held liable, the facts
  must clearly show that he or she, through
  negligence or willful misconduct, violated a
  particular duty involving the care of equipment.
• Simple Negligence- The absence of due care.
• Gross Negligence- An extreme departure from due
  care. It is accompanied by a reckless,
  deliberate, or wanton disregard for the
  foreseeable loss or damage to the property.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Proximate cause
• Before holding a person financially liable for a
  loss, the facts must clearly show that the
  persons conduct was the proximate cause of the
  loss. That is, the persons acts or omissions
  were the cause that, in a natural and continuous
  sequence, unbroken by a new cause, produced the
  loss, and without which, the loss would not have
  occurred.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Loss
• Before holding a person financially liable, the
  facts must show that a loss to the Government
  occurred. Loss includes a loss from
  accountability. Property is considered lost when
  it cannot be accounted for by the last person in
  the audit trail.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Financial liability officer
• When the liability officer finishes the
  investigation he has two options.
• Financial liability not recommended
• Financial liability recommended

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Financial liability not recommended
• The liability officer forwards the investigation
  of property loss packet in original and
  appropriate number of copies for final action.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Financial liability recommended
• The liability officer will
• Notify the individual, in writing, of the
  recommended charge of financial liability.
• Provide the individual with a copy of the
  investigation and all exhibits and allow the
  individual to submit a rebuttal statement in his
  or her behalf.
• Consider and attach any new evidence to the
  investigation packet.
• Forwards the investigation of property loss
  packet in original and appropriate number of
  copies for final action.

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• Approving Authority
• Reviews the survey officers findings then concurs
  or non concurs.
• JAG determines legality
• Based on JAGs findings the individual is either
  relieved of responsibility or assessed with
  financial liability

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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

• QUESTIONS?

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SUPPLY ADJUSTMENT PROCECURES

• SIGN IN SHEET
• ____NAME_______RANK________SECTION________________
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SUPPLY ADJUSTMENT PROCECURES

• VISITOR SIGN IN SHEET
• ____NAME___RANK__SECTION__REMARKS_________________
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