PRESENTATION ON MSBTE DOCUMENTATION

1
PRESENTATION ON MSBTE DOCUMENTATION
PROCEDURES ByProf.D.S.Jaggi Principal Guru
Gobind Singh Polytechnic, Nashik
2
INDEX

• MSBTE web site
• MSBTE, Regional Offices
• Organization Chart
• Academic calendar
• On-line Affiliation
• Eligibility
• Students Enrollment
• Exemption
• Lab Manuals
• Examination
• Seating Chart
• Distribution Center
• RAC Center
• Post Result Activities
• Academic Monitoring
• Staff Training
• Students Competition

3
MSBTE WEB SITE ADDRESS

• WWW.MSBTE.COM

4
Welcome to MSBTE
5
REGIONAL OFFICES
RBTE AMARAVATI
RBTE NASHIK

• RBTE NASHIK / AMARAVATI FUTURE NETWORK

6
ORGANISATION CHART
7
Academic Calendar

• Academic calendar is released by MSBTE in month
  of June every year indicating the dates for all
  academic activities for the year.
• Available on MSBTE Website
• Institutes should follow all the activities as
  per dates indicated in the Academic calendar

8
MAHARASHTRA STATE BOARD OF TECHNICAL
EDUCATION
( ISO
9001 2008 ) ACADEMIC CALENDAR 2011-12
Sr No Activities OddSemester (ExceptFirstsemester) FirstSemester Even Semester YearlyPattern (ExceptFirstyear) FirstYear
Sr No Activities Period Period Period Period Period
1 FirstTerm June27toOctober24, 2011 July26toNov12,2011 --- June27toOct24,2011 July26toOct24,2011
2 FirstClassTest Aug25to30,2011 Oct1toOct3,2011 (Twopapersaday) --- Oct15to21,2011 Oct15to21,2011
3 SecondClassTest Oct17to21,2011 Nov8to9,2011 (Twopapersaday) --- NIL NIL
4 WinterBreak October25toNov2,2011 NoWintervacation --- October25,toNov 15,2011 October25,toNov 15,2011
5 SecondTerm ----- ----- Dec12,2011to Mar31,2012 Nov16,2011toMar31 2012 Nov16,2011toMar31 ,2012
6 FirstClassTest Feb13to17, 2012 IITestforAHPH Feb13to18,2012 IITestforAHPH Feb13to18,2012
7 SecondClassTest March26to 29,2012 March26to31, 2012 (IncludingIIItestforAH PH) March26to31, 2012 Including III test forAH PH
9
Academic Monitoring Schedule
Even Semester NIL Feb
2012, First week Feb 2012,
Third week Feb 24, 2012 March 3, 2012
Yearly Pattern (Except First year) Sep
2011, First Week Sep 2011, Third Week Sep
23, 2011 Sep 30, 2011 Feb 2011, First
week Feb 2011, Third week Feb 24,
2012 March 3, 2012
Odd Semester (Except First semester) Sep 2011,
First Week Sep 2011, Third Week Sep 23,
2011 Sep 30, 2011 ---
First Semester Sep 2011, First Week Sep
2011, Third Week Sep 23, 2011 Sep 30,
2011 ---
Sr No 1 2 3 4 5 6 7 8
First Year Sep 2011, First Week Sep 2011,
Third Week Sep 23, 2011 Sep 30,
2011 Feb 2011, First week Feb 2011, Third
week Feb 24, 2012 March 3, 2012
Activities First Internal First
External Report Submission to RBTE Report
Submission to MSBTE Second
Internal Second External Report Submission
to RBTE Report Submission to MSBTE
Winter 2011 Examination Schedule Yearly Pattern
First Semester
Odd and Even Semester (Except First semester)
Even Semester
(All candidates appearing for
Activities
Sr No
------------
failure/backlog subjects) Examination forms
shall be
Filling Exam Forms(Normal Fee)
filled in with admissions
1
Up to August 5, 2011
Up to August 5, 2011
-------------------
Up to August 30, 2011
Filling Exam Forms (with regular fee
plus late fee of Rs.200)
Up to September 15, 2011
2
Aug 6, to 20, 2011
Aug 6, to 20, 2011
------------
10
Yearly Pattern
Odd and Even Semester (Except First semester)
First Semester
Even Semester
(All candidates appearing for
Sr No
Activities
-------------
failure/backlog subjects)
3
---------------
September 16, to October 24, 2011
Aug 22, to October 24, 2011
Aug 22, to October 24, 2011
Filling Exam Forms with Penalty Rs.1500)
--------------
Nov 12 to Nov 15, 2011 (only external
examination)
Practical Examination
Nov 4 to Nov 12, 2011
Nov 4 to Nov 12, 2011
4
Internal examinations shall
Nov 15, to Dec 10, 2011 Last week of Jan 2012
------------- --------------
be conducted preferably in extra hours from Nov
4.
5 6
Theory Examination Declaration of Result
Nov 15 to Dec 10, 2011 Last week of Jan 2012
Nov 28 to Dec 10, 2011 ---
Semester and Yearly Pattern (Failures)
Yearly Pattern (Regular candidates) Jan 2,
2012 to Jan 21,
Summer 2012 Examination Schedule
Jan 2, 2012 to
2012 for regular candidates
Feb 1, to 15, 2012
Filling Exam Forms(Normal Fee)
Jan 21, 2012 For Regular
7
---
---
( Including First Year)
candidates
Jan 23, to Feb 8, 2012 For
Regular candidates
Jan 23, to Feb 8, 2012 For Regular
candidates (Including First year)
Filling Exam forms (with regular fee
plus Late fee of RS.200)
---
---
Feb 16, to 27, 2012
8
9 FillingExamForms withPenaltyRs.1500) ---- ---- UptoMar26,2012 UptoMar26,2012 UptoMar26,2012
10 PracticalExamination --- --- April02toApril 07,2012 April02,toApril07, 2012 April02,toApril07 2012
11 TheoryExamination --- --- April10,toMay 05,2012 April10,toMay05,2012 April10toMay05,2012
12 DeclarationofResult --- --- June2012,Third week June2012,Thirdweek June2012,Thirdweek
13 StartofNextAcademicSessionJune25,2012 StartofNextAcademicSessionJune25,2012 StartofNextAcademicSessionJune25,2012 StartofNextAcademicSessionJune25,2012 StartofNextAcademicSessionJune25,2012 StartofNextAcademicSessionJune25,2012
11
AFFILIATION ENROLLMENT SCHEDULE
Sr No 1
Activities Submission of Affiliation
Odd Semester June 15 to July 15, 2011 All
old Institutes running existing courses
First Semester June 15 to July 15, 2011 All
old new institutes after getting
LOA/AICTE Approval
Even Semester ---
Yearly Pattern (Except First year) June 15 to
July 15, 2011 All old Institutes running
existing courses
First Year June 15 to July 15, 2011 All old
new institutes after getting
LOA/AICTE Approval
2 FillingEnrollment Forms(NormalFee) --- Enrollment forms shall Be filled in with Admissions only. Last Date of submission of Forms is Aug 16, 2011 --- --- Enrollment forms shall get Filled in with admissions only. Last date of Submission of forms is Aug 16,2011
3 FillingEnrollment Forms(withLateFee) --- Aug 17 to Sep 15, 2011 --- --- Aug 17 to Sep 15, 2011
Institutes should ensure that, minimum 16
weeks duration is available for completion of
curriculum, arranging extra classes.
Academic Monitoring Teams shall verify and report
accordingly.
All tyipes of fees penalties shall be
necessarily deposited to Regional Office of the
Board, within 3 working days next to the last
date of concerned activties. The pament of
penalty shall be deposited at ROBTE within next
TWO working days in any case. Further the
Institutes must ensure that they haveiven the
requirement of Question Papers too.All Practicals
and term works in all subjects must be completed
as per curriculum till the end of term. Any
deficiency reported after the end of term shall
lead to DISALLOWING the students for examination
and for admission to next semester. No request on
any ground shall be entertained for
late completion. Admissions to next higher
semester shall remain provisional till
declaration of results. Institutes shall
accept tuition fees only while
confirming admissions after results. In case of
any exceptional situation occurring locally, the
necessary amendment in the schedule of any
activities shall be made by the concerned
1. 2. 3. 4. 5.
regional office, with intimation to Head
Office. (P.A. Naik) Secretary M.S.
Board of Tech. Education, Mumbai Copy to 1.
Hon. Director, M.S.B.T.E. Mumbai - for
information please. 2. Deputy Secretary
(Examination), he should prepare schedule of all
activities of all sections together. 3. Dy.
Secretary, CDC section, M.S.B.T.E. Mumbai for
information. 4. Dy. Secretary, M.S.B.T.E.
Regional Offices, Pune/Aurangabad/Nagpur
Officer I/c, Mumbai Sub region, - for necessary
action. 5. Desk Officer D-42/D-43/D-45- for
necessary action. 6. Portal Manager,
M.S.B.T.E., Mumbai - To display on the website.
12
AFFILIATION (ONLINE)

• Affiliation fees Rs.10,000/- per course per year
  of duration 2 years or more.
• Affiliation fees Rs.5,000/- per course per year
  of duration less than 2 years.
• Affiliation fees should be submitted in
  Prescribed format along with necessary documents
  as per the date in Academic calendar. Affiliation
  Data should be Uploaded on Website
• Affiliation fees should be submitted before
  submitting the enrollment forms.
• Affiliated Institutes should follow Academic
  Calendar for various Academic Activities as per
  MSBTE norms.

13
(No Transcript)
14
ELIGIBILITY

• Eligibility should be taken before submitting the
  enrollment forms.
• Types of Eligibility
• OMS. Other than Maharashtra State students
  including CBSE ICSE.
• Direct Admission to 2nd Year for HSC Science
  passed (Vocational) students/ITI/MCVC/ATS.
• Course Change / Institute Change.
• Double Diploma in Engineering Technology.
• Class Improvement , Reappearing.
• Readmission.

15
DOCUMENTS FOR ELIGIBILITY

• All the Documents should be attested by the
  Principal of the Institute.
• Eligibility application form stating which
  eligibility is requested for.
• SSC / HSC / ITI / MCVC marks memo duly attested.
• Students securing less than 50 and belonging to
  reserved categories should submit the caste
  certificate Xerox copy duly attested.
• Joint Director, Regional Office DTE, permission
  letter for Institute Change, Course Change or
  Readmission.

16
ELIGIBILITY FORM

• APPLICATION FOR ELIGIBILITY CERTIFICATE
•  
• To be submitted by candidate to the Principal
• To,
• The Secretary,
• Maharashtra State Board of Technical Education
• 49, Kherwadi, Bandra (E)
• Mumbai 51.
• Sub To issue the Eligibility Certificate.
•  
• Sir,
• I undersigned kindly request you to issue me the
  Eligibility Certificate for the admission
•  
• Details are as given below.
•  
• Eligibility Requested for - Direct 2nd
  Year (Mechanical)
•  
• 1.Name in full - JADHAV
  NILESH AMIT

17
Enrollment (ONLINE)

• Please Note that before Enrollment, Merit list
  must be approved by Jt. Director Regional Office
  DTE.
• It is a data card of the student to get himself
  enrolled at MSBTE for the admitted course.
• Information should be correctly filled in ONLINE
  ENROLLMENT with photo uploading
• Cost of enrollment form Rs.10/-
• Enrollment fees Rs.200/- per student.
• Enrollment forms fees should be submitted along
  with the approved merit list by competent
  authority as per the Academic Calendar schedule
  given by RBTE.
• On line Enrollment started from 2009-10
• Branch change Student should fill Enrollment (In
  Third Sem.) for New Branch with old Enrollment No.

18

19
EXEMPTION

• Exemption is granted to Physics Mathematics of
  1st 2nd semester for those students who take
  admission in first year on the basis of SSC and
  secure at least 40 marks in above subjects in
  HSC Science examination.
• Those students who have passed MSCIT examination
  before admission to III semester Diploma will
  get exemption in Computer Fundamentals PR TW.
• Exemption application form should be submitted
  with attested HSC marks memo at the time of
  submitting enrollment forms.
• Any shortcomings in the exemption application
  will not be entertained and exemption will not be
  granted.

20
APPLICATION FOR THE CLAIMING OF EXEMPTION UNDER
O.G.16 /O.G17

• To,
• The Secretary
• Board of Technical Exams.
• MUMBAI .
• 
  Subject - To grant the exemption according to
  O.G.16 O.G 17.
• I the undersigned, kindly request you to grant me
  the exemption according to O.G16./O.G 17.
• My details are as given below.
•  
• Name - __________________________________________
  _______________
• Admitted in____________________________ Course
  Year___________________________
• Qualification_____________________________________
  ______________________
•  
•  

Sr. No. Sub passed at Qualifying exam Marks Obtained Name of the subject for which exemption is claimed.


21
Lab manuals

• Lab Manuals are available for all semesters at
  the regional offices of MSBTE (List is available
  on MSBTE website)
• Cost of Lab manual is Rs. 32/- per Lab manual
• Institute should collect the manuals from
  Regional Offices at the start of each semester.
• D.D. of the total amount should be sent to
  Regional Office after receiving of manuals.

22

23
EXAMINATION

• Cost of Examination form Rs.10/-.
• Online Examination form should be correctly
  filled and report should be signed by the
  Institute Head Institute along with seal.
• Examination fees schedule is published on web
  site which indicates the Dates /period for
  Regular fees , fees with fine fees with Penalty
  
• EXAMINATION FEES
• REGULAR
• Semester Pattern Rs.300/-
• Semester Pattern( Last 2 Semesters) Rs.350/-
• Yearly (Pre Final) Rs.350/-
• Yearly (Final) Rs.400/-
• P.G Diploma Rs.600/-
• FINE Regular fees Rs 200/-
• Penalty Regular fees Rs.1500/-

24
EXAMINATION

• Demand Draft of Examination Fees should be
  submitted to RBTE office in favor of,
• Dy. Secretary, RBTE
• payable at Regional Office as per the schedule
  given in the Academic Calendar.

25
Seating Chart

• On line Seating Chart started from 2009-10
• Seating Chart is the Pre-exam Document.
• Institutes are expected to study correct the
  seating chart if required.
• One copy should be submitted to RBTE after
  checking by institute with Principal Signature
  stamp of Institute. Generally in one week time
  after receiving at Institute for Every
  Examination
• Attach proper proof document
• 1) Name correction - Attached SSC Mark
  sheet Xerox Or Merit List Xerox
• 2) Enrollment No. - Attached
  Enrollment List Xerox
• 3) Subject correction - Previous Mark
  sheet Xerox Or Eligibility Xerox Or
• 
  Exemption Xerox
• Consult Head of Dept. for correct information
• Put signature for correction
• Write complete information with Red Ball Pen
  only

26

27
EXAMINATION ACTIVITIES

• Examination should be conducted at the centers
  according to the rules and regulations of MSBTE.
• Exam must be conducted in a fair manner.
• Internal Vigilance Squad should be appointed.
• Distribution Center - The institute selected
  for storage of question papers during the period
  of examination for distributing the question
  papers to the examination center by the procedure
  laid down by the MSBTE is defined as Distribution
  Center

28
EXAMINATION ACTIVITIES

• Examination Center -
• The examination center may be the own institute
  of the students
• 
  or
• Any other institute selected by the MSBTE or
  RBTE.
• Connected Center -
• In case Examination Center the connected are
  different institutes then the theory examinations
  of the students of connected institute shall be
  held at Examination Center.
• However, the examinations other than theory
  shall be conducted at connected center unless
  otherwise specified by the MSBTE or RBTE.

29
DISTRIBUTION CENTER

• MSBTE appoints Distribution Centers
• MSBTE appoints Head of Institution as Chief
  Officer-In-Charge
• Chief Officer-In-Charge has to appoint
• 1) Officer-In-Charge - 2
• 2) Supervisor - 2
• 3) Peon - 2

30
PROCEDURE FOR APPOINTMENT OF AN INSTITUTE AS
DISTRIBUTION CENTER

• The Regional Offices shall recommend the
  Institutes in their respective regions, to be
  designated as Distribution Centers
• Board shall issue region wise orders appointing
  the Principals of the Institutes designated as
  distribution centers, as Chief Officer-In-Charge
  and further, authorize him to make appointments
  of Office-In-Charge other supporting staff.

31
RAC CENTER

• MSBTE appoints RAC (Regional Assessment Centre)
• MSBTE appoints Head of Institution as Chief
  Officer-In-Charge
• The Chief Officer-In-Charge appoint necessary
  officer-in-Charge, Additional Officer-in-Charge,
  Supervisors, Additional Supervisors and
  supporting staff as per the prevailing norms of
  the Board.

32
Post Result Activities

• Please Read Post Result activities circular on
  web site after every result.
• Follow Procedure mentioned in Circular for Result
  correction, verification (Ordinary Urgent/
  photocopy /Reassessment in time).
• Use RHR formats for Result corrections.
• Read Examination regulation book to understand
  the rules of Examination.

33
CPS ( Copy Case Students)

• Students found with copy during Examination by
  Squad found guilty are given punishment
• Refer RG-10, Page 23 for details.

34
Marks Verification

• There are following types of Verification
• 1. Ordinary Verification (Rs 50 Per Subject)
• 2. Urgent Verification ( For Final year
  students) Rs 100 per subject
• 3. Photocopy of Answer books Rs 520 per subject
  (Max 2 )
• 4. Reassessment of Answer Book Rs 520 per
  subject (Max 2 )
• Schedule is published on Web site for
  Every Examination
• Students can not apply for the verification
  Photocopy of Answer book of the same
• subject.

35
ACADEMIC MONITORING

• Objective of Academic Monitoring is to ensure
  help Institutes in the academic improvements.
• Standard Procedure is designed for academic
  monitoring called as Assessment norms.
• Follow all the procedures as per the book.
• Internal Academic Committee should be formed for
  Internal Academic Monitoring.
• External Academic Monitoring (Generally 1st in
  October 2nd in February) by Expert committee

36
COMMUNICATION

• Student Section Officer should be trained.
• The institute should always send the concerned
  person for the required work at RBTE.
• Correspondence should be prompt and error free.
• All types of fees is accepted in the form of DD
  above Rs 500/- Demand Draft should be in favor
  of, Deputy Secretary, RBTE at Regional Office

37
STAFF TRAININGS

• MSBTE sponsors various training programmes
  for the Staff Members,
• Content Updating Programs (CUP)
• Short Term Training Programs (STTP)
• Industrial Training Programs
• Paper presentation
• Recently MSBTE has Started the financial
  assistance to individual staff for paper
• presentation.

38
STUDENTS COMPETITION

• MSBTE sponsors various Competition for Students,
• Quiz Competition
• Project Exhibition
• Paper Presentation

39
IMPORTANT

• Refer Examination Regulations Manual Manual
  for Conduct of Examination Regional Assessment
  Center for exam related queries. (Available with
  free of cost at RBTE MSBTE office.)
• Follow the Academic Calendar.
• Visit regularly MSBTE website www.msbte.com
  Aurangabad news section for latest information.
• No Separate communication is done with individual
  Institutes for common notices/circulars as those
  are published on Web site.
• In case of difficulties contact MSBTE for further
  details / information.

40

41

42

THANK YOU !