TRUSTED AGENT TRAINING

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TRUSTED AGENT TRAINING

• Donna Butte
• Demand Reduction Program Manager

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RANDOM DRUG TESTINGKEY PERSONNEL

• Capt Fisher, Legal, 7294
• Donna Butte, DDR Program Manager, 5118
• Katie Adkins, Drug Testing Program Asst, 5998
• Angela Petty, Student Aid, Outreach, 5998
• AND

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RANDOM DRUG TESTINGKEY PERSONNEL
The Most Important person in the Process
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YOU!
RANDOM DRUG TESTINGKEY PERSONNEL
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DEMAND REDUCTION TRUSTED AGENT (POC) TRAINING

• Why Are We Here
• Annual Training
• Initial for some/refresher for others
• Identify problem areas
• Discuss new requirements

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TRUSTED AGENT BRIEFINGOVERVIEW

• DDRP Mission, Vision, Core Values
• Drug Testing Program
• Observer Detail
• Trusted Agents Responsibilities
• Dos and Donts of Notifications
• Notification Options
• Other Types of Testing
• Maintenance
• Random Selection Process

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DEMAND REDUCTION PROGRAM MISSION

• Deter the use and abuse of controlled and
  illegal substances through a
• comprehensive program of education,
• prevention and drug testing and
• provide scientifically accurate results that
• are forensically defensible.

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DEMAND REDUCTION VISION

• Provide a drug free Air and Space Force to
  support global power, reach and vision for the
  United States

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DEMAND REDUCTION CORE VALUES

• Drug testing, education/prevention, treatment and
  outreach excellence in DoD

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RANDOM SELECTION PROCESS

• 100 Percent of personnel (including GSUs)
  assigned are eligible for every selection
• Random numbers are generated each testing day
• Regardless of frequency selected member must test

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DRUG TESTING PROGRAM

• DOD and other services questioned AF drug testing
  policy
• HQ USAF requested Management Audit of drug
  testing programs
• DOD and AF agreed to increase testing quota from
  45 to 65
• All E1-E4 and O1-O2 tested at higher rate
• 100 of all Civilian Drug Testable Positions
  (DTPs)
• Increased testing frequency to 8 days a month or
  daily, minus weekends
• Weekends/after hours--sweeps

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OBSERVER DETAIL

• First Sergeants requested a streamlined,
  equitable detail to implement AFI 44-120
• Units are responsible for providing credible
  observers AFI 44-120 para 4.7.6.7
• Detail assigned by monthly rotation of all units
• Notify observers in advance of the week they are
  scheduled
• Have a primary and an alternate designated

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TRUSTED AGENTS

• Appointed in writing by Squadron Commander
• Prior to assigning an individual to serve as a
  Trusted Agent the commander will review the
  individuals PIF or personnel record for
  civilians
• Must be an individual possessing unquestionable
  integrity and trustworthiness, and meets the
  following criteria
• No Unfavorable Information File UIF
• Individuals are ineligible to serve as TAs if
  they have a record of conviction by
  courts-martial or civilian criminal court
• If they received non-judicial punishment under
  Article 15, UCMJ, or a LOR or similar admin
  action for misconduct involving dishonesty,
  fraud, or drug abuse

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TRUSTED AGENTS

• Trusted agents will be asked to certify, and will
  sign a statement certifying, no record of
  conviction of any offense or history of past
  misconduct involving dishonesty, fraud, or drug
  abuse (including use, possession, or
  distribution)
• Commanders will receive advice from SJA in
  situations in which it is unclear as to whether
  past misconduct is disqualifying

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TRUSTED AGENTS RESPONSIBILITIES

• DDRPM or DTMAPM will notify unit by 0700 on the
  testing day via e-mail (fax during com-out)
• Keep list of individuals selected for testing
  confidential
• Personally notify members on roster for testing
• Notify members for testing no earlier than two
  hours prior to testing time

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TRUSTED AGENTS RESPONSIBILITIES (contd)

• Annotate on roster members contacted or not
  contacted
• Annotate on roster return date for members on
  leave, TDY, quarters, hospitalization, flying or
  crew rest
• ONLY ABOVE ARE EXCUSED ABSENCES
• Coordinate with drug testing personnel to ensure
  members who legitimately cant report during
  allotted time are scheduled to report to the DRPM
  or DTPAM WITH an escort (E5 or above, same
  gender). Unit selects the observer (not the
  individual)

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TRUSTED AGENTS RESPONSIBILITIES (contd)

• Return rosters with annotations by e-mail NLT
  1430 hrs
• (Comm Out use Fax) cover sheet not necessary
• Ensure that all members sign written order and
  report to testing location with a copy of written
  order and their military ID card--WITHIN 2 HOURS
  of their notification, NO EXCEPTION
• NOTE If members arrive without their written
  order and ID card, the UNIT will have to escort
  the member to retrieve the needed documents

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TRUSTED AGENTS RESPONSIBILITIES (contd)

• Maintain rosters
• double lock (locked office, locked file cabinet)
• file roster and written order
• Keep list of persons selected secret and on a
  need to know basis--especially if TDY or on leave
• Do not leave testing rosters with anyone that is
  NOT designated and trained as TA
• BE PREPARED TO TESTIFY!

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NOTIFICATIONDOs

• DOCUMENT the date and time of notification and
  have member sign
• Start notifying personnel one hour prior to
  scheduled testing time
• Personally notify members on rosters
• Send members anytime during testing hours
• IF members are late, have them report immediately
  to designated testing sight--WITH AN ESCORT!

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NOTIFICATIONDONTs

• DONT leave messages on answering machines
  stating the nature of the call
• DONT leave messages with family members,
  co-workers, supervisors or subordinates stating
  the nature of the call
• DONT notify a member whos involved in a
  mission-essential activity that cannot be
  delayed, because, once notified, the member must
  report for testing within 2 hours
• Instead, notify him or her immediately when the
  dutys complete

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NOTIFICATIONDONTs (contd)

• DONT notify them at the beginning of their shift
  and then let them wait until they get off duty to
  report to Demand Reduction (violates the two hour
  notification)
• DONT notify a member and tell him that he has
  until end of testing
• DONT notify night shift workers at the beginning
  of their time to report for testing (violates
  the two hour notification)
• DONT give members a copy of the memo with other
  members info on it (Privacy Act)

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NOTIFICATIONOPTIONS

• Coordinate all shift workers and crew rest with
  Drug Testing Personnel
• Shift workers will be arranged on a case-by-case
  basis--they will NOT be excused if required to
  report during a regular break (that is, someone
  who works a Friday-Tuesday shift must still
  report if chosen on Wednesday)
• Night shift workers may report to DDR office
  after arrangements have been made with testing
  personnel, with proper escort, written order, and
  military ID card (all others must report for
  testing as scheduled)

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OTHER TYPES OF TESTING

• Consent (VO)
• Probable Cause (PO)
• Mishap Investigation (AO)
• Rehabilitation (RO)
• Command Directed (CO)
• Medical Examination (MO)
• Inspection (IO)
• Unit Sweep (IU)

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POSITIVE TEST RESULTS

• Be prepared to testify about procedures you
  followed when notifying members for
  testing--procedures should always be the same

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RANDOM SELECTION PROCESS

• 100 percent of personnel assigned available for
  selection, every test day
• Selections done daily
• Random number generator
• Member gets new number each day
• Today, a members may be 10 the next day it
  may be 600
• Regardless of frequency selected, a member must
  participate each time selected

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E-MAIL NOTIFICATIONS

• Encrypted or Password Protected

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DEMAND REDUCTION PROGRAM
COMMENTS/QUESTIONS