Memorandum (Memo)

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Memorandum(Memo)
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• document used for communication within a company
• memos can be as formal as a business letter and
  used to present a report
• you generally send memos to co-workers and
  colleagues
• you do not have to include a formal salutation or
  closing remark

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Purpose of a Memo

• inform readers of specific information such as
  meeting times or due dates
• persuade others to take action
• give feedback on an issue
• react to a situation

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Audience Analysis

• your co-workers and colleagues
• employees from other companies working on the
  project
• other departments within your company

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General Format

• TO
• FROM
• DATE
• SUBJECT
• Keep it short and to the point
• Keep it structured

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Memo

• To All Staff
• From Mary Winters
• Date March 1, 2011
• Subject New Memo Format Effective March 1
• In order to make interoffice communications
  easier, please adhere to the following guidelines
  for writing
• effective memos
• 1. Address the memo to the person(s) who will
  take action on the subject, and CC to those who
  need to know
• about the action.
• 2. Clearly state the purpose of the memo in the
  subject line and in the first paragraph.
• 3. KISS (keep it short and simple)
• 4. Use bullets if a lot of information is
  conveyed.
• 5. Proofread before sending.
• 6. Attach additional information don't place it
  in the body of the memo if possible.
• Please put this format into practice
  immediately. We appreciate your assistance in
  developing clear
• communications. If you have any questions,
  please don't hesitate to call me.

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Watch the video clips and learn how to write
memos

• The basic guidelines to formatting a memo
• http//www.youtube.com/watch?vTHRKqKh60ywf
  eaturerelated
• How to create a memo in Word
• http//www.youtube.com/watch?vTtf38AJc0SYfe
  aturerelated
• The Key Forms of Business Writing Basic Memo
• http//www.youtube.com/watch?vn5Zyn9y_MDsf
  eaturerelated

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• Put parts of the memo into the correct order
• 1. Date 1 March 2011
• 2. Subject Merger with Unibank.
• 3. Let me know whether we need to set up a
  meeting between our banks.
• MB
• 4. From Mark Brown, MD
• 5. We are considering a merger with Unibank. I
  would like you to write a report on the
• proposed merger with the bank. Please
  submit the report by 15 March.
• 6. To Tina James, Financial Adviser

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