MATERIAL

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Topic 1-5
MATERIAL IDENTIFICATION RECEIPT /
EXPENDITURES
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MATERIAL IDENTIFICATION RECEIPT /
EXPENDITURES
Enabling Objectives 1.17 DESCRIBE the Aviation
Consolidated Allowance List (AVCAL) 1.18
DESCRIBE Aviation Depot Level Repairable (AVDLR)
1.19 DESCRIBE the Carcass Tracking
Program 1.20 DESCRIBE Damage and Defective
Materials 1.21 DESCRIBE the Survey Process
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MATERIAL IDENTIFICATION
RECEIPT / EXPENDITURES
References SECNAVINST 5500.4 series AFLOAT
SUPPLY PROCEDURES NAVSUP P-485 DLR REQN,T/ I
CARCASS TRACKING NAVSUP P545 Student Journal,
pg. 10
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ACCESSING
..
Should be accessible from your desktop if
not.let me know!
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MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES
NAVSUP P-485, VOL I, ch 2100 para 1 AVCAL
The AVCAL is very similar to the other lists that
you might have heard of i.e. COSAL, QCOSAL,
SHORECAL etc. The AVCAL however, is a
consolidated list of items and quantities of
aeronautical material authorized to be stocked by
CV / CVN / LPH / LHA / LHD ship types to support
the maintenance and operations of embarked
aircraft.
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MATERIAL IDENTIFICATION RECEIPT / EXPENDITURES
AVCAL Policies and Procedures NAVSUP P-485, VOL
I, ch 2100. General The AVCAL, which is
discussed in detail in FASOINST 4441.15, is
developed and published by the Naval Inventory
Control Point Philadelphia.
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MATERIAL IDENTIFICATION RECEIPT /
EXPENDITURES
Parts The AVCAL is comprised of the eight basic
parts (Adobe pg 171 and 172)
1. ARR Index 2. AECL Validation
List And Addendum 3. Gross Quantity
Validation List 4. Manufactures
Cross-Reference Reports 5. AVCAL
Requirements Review Listing 6. Net
Requirements Report 7. AVCAL Final
Allowance Report 8.
Interchangeability Reports
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MATERIAL IDENTIFICATION RECEIPT /
EXPENDITURES
Allowance Requirements Registers (ARRs),
Allowance Lists (A/Ls), and Table of Basic
Allowances (TBAs) for Aviation Material P- 485
ch 2101 a. General 2101 (1) b.
ARRs 2101 (2) c. A/Ls 2101 (3) d.
TBAs 2101 (4)
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MATERIAL IDENTIFICATION RECEIPT /
EXPENDITURES
General 2101 (1) Allowance Requirement
Registers, Allowance Lists, and Table of Basic
Allowances are prepared by NAVAIR or NAVICP under
the joint direction of NAVAIR and NAVSUP.
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NAVSUP P485, V-1, C-2101 (2) List the repair
parts, accessories, and other materials which,
based on anticipated flight hours, will be
required to support aircraft maintenance and
operations for a 90 day period.
MATERIAL IDENTIFICATION RECEIPT /
EXPENDITURES ARRs
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NAVSUP P485, V-1, C-2101 (3) List maintenance
support equipment such as test stands, aircraft
jacks, lubricating guns, wrenches, drills,
testers, and voltmeters.
MATERIAL IDENTIFICATION RECEIPT /
EXPENDITURES A/Ls
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NAVSUP P485, V-1, C-2101 (4) List the shop
equipment and maintenance materials required for
performance of specific missions. Also include
allowances of tools and materials required for
use by Fleet Marine Force squadrons, Navy
Tactical Control Squadrons, and drone type
activities.
MATERIAL IDENTIFICATION RECEIPT /
EXPENDITURES TBAs
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Changing References
NAVSUP P-545
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Depot Level Repairable (DLRs) NAVSUP P-545 ch
1.1.1
Definitions / Descriptions (1) AVDLR
Aviation Depot Level Repairables (2)
Non-AVDLR Non-Aviation Depot Level




Repairables (3) NSA
DLR Navy Stores Account DLR (prepositioned
material at Air Stations) (4) APA DLR
Appropriation Purchases Account DLR (even
numbered cogs 2,4,6,8 material) (5) End-Use DLR
Customer Owned
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Lets break it down a little further

• Surface DLRs. These are allowance type code 1
  material and are provided via the COSAL and must
  be condemned at depot level.
• example a bilge pump,a gyro etc.
• Aviation DLRs. These are allowance type code 2
  material and are provided via the AVCAL. These
  are also MCC H,E,X,G,Q material, and must be
  condemned at depot level.
• example receiver transmitter, ACLS, flight
  actuator.

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CONTD.

• Field Level Repairables FLRs. These are items
  that can be repaired and or condemned locally
  (These use to be 1R and 1H cog and are now all 3
  COG material. These items will also have a MCC
  of D. These could show up on either COSAL or
  AVCAL depending on allowance type code.either 1
  or 2.
• example circuit card, access door etc.

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Repairables Management P-545 ch 1.1.2
(1) DBOF (now known as Navy Working Capital Fund)
ch 1.1.2.1 (for high cost material ie. Aircraft
engines. (2) Appropriation Purchase Account (APA)
ch 1.1.2.2 (Non chargeable, even cog items
2,4,6,8 ie. MAMS, Initial issue) (3) Contractor
Supported ch 1.1.2.3 (0 cog items, material that
is still under warranty, and are free issue) (4)
End-Use Ashore ch 1.1.2.4 (charged using OPTAR
funds, I.e. 7R cog items (5) End-Use Afloat ch
1.1.2.5 (same)
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Changing References
A G A I N
NAVSUP P-485, C-8
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Unserviceable DLR Items NAVSUP P-485 ch 8320
a. Policy ch 8320 (1) b. Advanced Traceability
and Control (ATAC)



System ch 8322
(1) Definitions ch 8322 (1) (2)
Exclusions ch 8322 (2) (3) Turn-In
procedures ch 8322 (6) c. Scope and Shipment
Document ch 8323 d. Packaging and Marking ch
8324
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Unserviceable DLR Items NAVSUP P-485 ch 8320
e. Turn-In / Shipment ch 8325 (1)
Methods of Shipment ch 8325 (2) (2)
Multi-Item Shipments ch 8325 (3) Note When
using a ship as a means of shipping DLRs. Use
common sense and verify the ships schedule before
sending. This may prevent excess charges being
applied.
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Carcass Tracking NAVSUP P-485 8330
General The DLR Carcass Tracking System is the
Navy's program that provides program managers
with the means to monitor the flow of non-RFI
repairables from end-users through the Retrograde
Pipeline and repair cycle and subsequent return
to supply system stock. Follow-Up on Carcass
(BK-1) Response to
Follow-Up (BK-2)



Rejected
Follow-Up Response (BKR)



Notice of
Additional Billing (BK-3)
Billing Reversal (BK-4)
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NAVICP SYSTEM LOSS RECONCILIATION
Under the current carcass tracking process, if
the turn-in activity submits a D6R or a valid
BK-2 utilizing the appropriate response code as
found in NAVSUP P-485 App A , notifying NAVICP of
a turn in, that notification is accepted and the
turn-in activity will not receive BK-1 follow-ups
under carcass tracking. If however, the turned-in
asset is not received within 30 days at the ATAC
as reported to NAVICP with a D6A TIR (transaction
item reporting), NAVICP will follow up with the
ATAC via a BK5 query. A BK6 from the ATAC with a
negative response or no response will result in
the asset becoming a system loss, NAVICP
researches/queries several automated databases
files with the objective of locating the lost
asset. It should be noted that the ATAC database
is not only queried during the system loss
reconciliation process, but also several times
during the carcass tracking phase.
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eRMS (Electronic
Retrograde Management System)

• eRMS is a Naval Inventory Control Point
  (NAVICP)/Navy Supply Information Systems Activity
  (NAVSISA)/Navy Supply Systems Command (NAVSUP),
  jointly developed, web based application. It is
  a management program designed specifically for
  users to
• Identify retrograde
• Initiate Transaction Item Reporting (TIR)
• Create bar-coded turn-in/shipping documents
  (DD1348-1s)
• Create shipping manifests and Military shipping
  labels (DD1387s)

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eRMS contiuned.

• Identify carcass constrained retrograde (items
  that have a limited quantity in the system)
• Identify hazardous and classified retrograde
• Create EI turn-in/shipping documents, PQDR
  turn-in/shipping documents, and aircraft engine
  shipping and tracking documentation. (this does
  not preclude or eliminate NAMDRP requirements)
• Create Repair and Return (RR) bar-coded shipping
  documents (DD1348-1s)

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eRMS continued.

• eRMS also permits users to
• Systematically verify material identity
• Print a bar-coded DD1348-1 turn-in shipping
  document reflecting the Designated Overhaul Point
  (DOP)/Depot Supply Point (DSP) and other critical
  information
• Identify carcass constrained (Carcass Express)
  depot level repairables (items that there are
  limited number in the system)
• Identify any other retrograde requiring logbooks,
  Scheduled Replacement Component (SRC) cards, or
  Equipment History Cards (EHCs) (prints it
  directly on the shipping label)
• Terminate carcass tracking (only certain
  individuals can do this)
• Initiate Stock in Transit (SIT)

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eRMS continued..

• Capture Proof of Shipment (POS)
• Capture Proof of Delivery (POD) (still required
  to document this in NALCOMIS)
• Create shipping documentation for EIs
• Create shipping documentation for QDRs
• Create shipping documentation for NRFI Aircraft
  Engines (disposition instructions are still
  received via ETRs from AIMS)
• Identify DRMO
• Create shipping documentation for Repair and
  Return assets (alows you to select the correct
  RR activity that is available)
• Identify appropriate shipping containers, Carcass
  Express, Crown Jewel, and Hazardous designated
  NRFI assets.(actually accesses the online P-700
  to provide the info)

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eRMS continued.
Heres how to get to eRMS. Open up a Internet
Browser and point to. http//mril.navsisa.navy
.mil /erms

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CHOOSE WHAT TYPE OF A/C ENGINE THAT YOU ARE
SHIPPING OUT
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You will have to play with the Shipping info.
Put as much As you can to insure engine goes To
the correct destination. Be sure to put your
Attn info
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Click on Packaging Shipping To Create a Engine
Manifest
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Create an engine manifest
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COPIES TO

• 1 COPY WITH ENGINE LOG BOOK AND MESSAGE
• 1 COPY FOR OUR FILES WITH MESSAGE
• 2 COPIES
• 1 GOES TO RANDY WITH MESSAGE
• THE OTHER COPIES GOES ON THE ENGINE CAN

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Damaged and Defected Material NAVSUP P-485
Supply Discrepancy Report (SF 364) Reporting
and Resolving Material Discrepancies ch 4268
Material discrepancies are divided into two
categories. The first category includes, such as
overages, shortages, damages, incorrect or non
receipt of material. The second category includes
material quality discrepancies. (1)
Shipping and Packaging ch 4269, (2)
ROD Preparation ch 4270 Erroneous / Overage
Material Issued Locally ch
4271 Underway Replenishment Receipt Discrepancies
ch 4272
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Reporting...
Reporting Transportation Discrepancies in
Shipments ch 4273 Transportation discrepancies in
shipments sent through the Defense Transportation
System (DTS) and shipments in CONUS moving by
commercial carrier will be reported via the
Discrepancy in Shipments Reports System
(DISREPS). DISREPS are reported on SF
361. Reporting of Quality Deficient Materials
Obtained through the Supply System ch 4274 The
purpose of initiating a QDR is to provide
feedback to activities responsible for design,
development, purchasing, production, supply,
maintenance, contract administration and other
functions so that action can be taken to
determine the cause, take corrective action, and
prevent reoccurring deficiencies.
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Surveys ch 5125
The following definitions apply to the survey
process Accountable Officer An individual
appointed by proper authority who maintains
item/financial records in connection with
government property. Appointing Authority An
individual designated in writing by the Approving
Authority. The Approving Authority may act as the
Appointing Authority. Note We will discuss
surveys in detail in a later lesson
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Surveys
Approving Authority The Approving Authority
makes determination to either relieve involved
individuals from responsibility and/or
accountability or approve assessment of financial
liability. Causative Research An in-depth
investigation of specific physical inventory
discrepancies to determine why they occurred so
that corrective action can be taken. Financial
Liability The statutory responsibility of an
individual to reimburse the government for lost,
damaged, or destroyed government property as a
result of negligence or abuse.
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Surveys
Requirements ch 5126 Procedures ch
5127 Preparations of DD 200 ch 5128 Withholding
of Paych 5132. There is no statutory authority
for the withholding of pay of non accountable
persons for the loss or of damage of government
property. It is the policy of the Department of
the Navy that, in the absents of statutory
authority, an individuals pay may not be withheld
for loss or damage to government property unless
the individual voluntarily consents to the
withholding.
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Changing References
A G A I N
SECNAVINST 5500.4F
48
MATERIAL IDENTIFICATION

• Missing-Lost-Stolen-Recovered (M-L-S-R) Reports
• P-485 5134
• 1. General The CNO eliminated the Missing, Lost,
  Stolen or Recovered (MLSR) program (via NAVOP
  message DTG 211534Z Jan 00). The only portion of
  the program remaining is the requirement to
  report loss of high risk Arms, Ammunition and
  Explosives (AAE) within 48 hours via a OPREP3
  NAVY BLUE message. OPNAVINST 3100. (series)
  should be consulted for policy and procedures to
  complete the report.

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Broad Arrow
COMNAVAIRFORINST 4790.2 VOL 1 appendix E A
Broad Arrow exists when the IMA (AIMD) has lost
the capability to repair aeronautical components
or the IMAs backlog will increase significantly
to affect its ability to support air wing
readiness.
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This is our way of telling the world our bench is
down!!!
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Broad Arrow contd

• Prior to submitting a Broad Arrow report, all bad
  items removed from the bench should be inducted
  and determine if items are repairable locally.
• The Broad Arrow report should be submitted within
  72 hours even though there are no repair parts on
  order.

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Broad Arrow contd
Lets look at the instruction!!!!

• Addendum report (para 3 c.) (adobe pg 664)
• SEIS report (para 3 d.) (adobe pg 665)
• Broad Arrow Report number ( para 4 a (1) (adobe
  pg 665)
• Broad Arrow document number series (chap 12
• para 12.2.2 c (1) ) (adobe pg 225)

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Topic 1.5 Summary
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Topic 1.5 Enabling Objectives 1.17 through
1.21 Describe..
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Shall We Play A Game?
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ROUND SIX
There are 10 questions in this round. Each
question is worth 10 points. There are no Team
points.
Good Luck
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Makes the determination to either relieve
involved individuals from responsibility and/or
accountability or approve assessment of financial
liability.
02
A. Appointing Official

• B. Claimant

• C. Accountable Officer

50/50
D. Approving Authority
D. Approving Authority
60
Makes the determination to either relieve
involved individuals from responsibility and/or
accountability or approve assessment of financial
liability.

• C. Accountable Officer

D. Approving Authority
D. Approving Authority
61
An individual appointed by proper authority who
maintains item/financial records in connection
with government property.
01
A. Accountable Officer
A. Accountable Officer

• B. Claimant

• C. Appointing Authority

50/50
D. Approving Authority
62
An individual appointed by proper authority who
maintains item/financial records in connection
with government property.
A. Accountable Officer
A. Accountable Officer

• B. Claimant

63
They are prepared by NAVAIR or NAVICP under the
joint direction of NAVAIR and NAVSUP.
A. DANs, WERIS, CCC

• B. MRRs, CRTs, and DBAs

• C. ARRs, ALs, and TBA

C. ARRs, ALs, and TBA
D. WRAs, SRAs, and DTOs
50/50
10
64
They are prepared by NAVAIR or NAVICP under the
joint direction of NAVAIR and NAVSUP.
C. ARRs, ALs, and TBA
C. ARRs, ALs, and TBA
D. WRAs, SRAs, and DTOs
65
Lists the items and quantities of aeronautical
material authorized to be stocked by CV / CVN /
LPH / LHA / LHD ship types to support the
maintenance and operations of embarked aircraft.
A. SHORCAL
B. CAVCAL
C. AVCAL
C. AVCAL
D. COSAL
50/50
66
Lists the items and quantities of aeronautical
material authorized to be stocked by CV / CVN /
LPH / LHA / LHD ship types to support the
maintenance and operations of embarked aircraft.
B. CAVCAL
C. AVCAL
C. AVCAL
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Lists the repair parts, accessories, and other
materials which, based on anticipated flight
hours,will be required to support aircraft
maintenance and operations for a 90 day period.
A. ARRs
A. ARRs
B. ALs
C. TBA
D. NONE
50/50
68
It lists the repair parts, accessories, and other
materials which, based on anticipated flight
hours,will be required to support aircraft
maintenance and operations for a 90 day period.
A. ARRs
A. ARRs
C. TBA
69
Lists maintenance support equipment such as test
stands, aircraft jacks, lubricating guns,
wrenches, drills, testers, and voltmeters.
A. ARRs
B. ALs
B. ALs
C. TBA
D. NONE OF THE ABOVE
50/50
70
Lists maintenance support equipment such as test
stands, aircraft jacks, lubricating guns,
wrenches, drills, testers, and voltmeters.
A. ARRs
B. ALs
B. ALs
71
A list of shop equipment and maintenance
materials required for performance of specific
missions. Also include allowances of tools and
materials required for use by Fleet Marine Force
squadrons, Navy Tactical Control Squadrons, and
drone type activities.
A. ARRs
B. ALs
C. TBA
C. TBA
D. NONE OF THE ABOVE
50/50
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A list of shop equipment and maintenance
materials required for performance of specific
missions. Also include allowances of tools and
materials required for use by Fleet Marine Force
squadrons, Navy Tactical Control Squadrons, and
drone type activities.
B. ALs
C. TBA
C. TBA
73
This publication is used to define and describe
AVDLRs, Non-AVDLRs, NSA DLRs, APA DLRs, and
End-Use DLRs.
A. NAVSUP P-545
A. NAVSUP P-545
B. NAVSUP P-485
C. NAVSUP P-284
D. NAVSUP P-484
50/50
74
This publication is used to define and describe
AVDLRs, Non-AVDLRs, NSA DLRs, APA DLRs, and
End-Use DLRs.
A. NAVSUP P-545
A. NAVSUP P-545
B. NAVSUP P-485
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An in-depth investigation leading back to the
last physical inventory discrepancies to
determine why they occurred so that corrective
action can be taken.
A. SCIENTIFIC RESEARCH
B. CAUSATIVE RESEARCH
B. CAUSATIVE RESEARCH
C. INVESTIGATIVE DETERMINATION
D. CASUALTY REPORT
50/50
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An in-depth investigation leading back to the
last physical inventory discrepancies to
determine why they occurred so that corrective
action can be taken.
B. CAUSATIVE RESEARCH
B. CAUSATIVE RESEARCH
D. CASUALTY REPORT
77
It is the policy of the Department of the Navy
that, in the absence of statutory authority, what
individuals pay will be withheld, for the loss
or damage of government property even though,
he/she does not voluntarily consent to the
withholding.
A. DIVO
B. SUPPO
C. ACCUSSED
D. NONE OF THE ABOVE
50/50
D. NONE OF THE ABOVE
78
It is the policy of the Department of the Navy
that, in the absence of statutory authority, what
individuals pay will be withheld, for the loss
or damage of government property even though,
he/she does not voluntarily consent to the
withholding.
C. ACCUSSED
D. NONE OF THE ABOVE
D. NONE OF THE ABOVE
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Slide 57
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End of Round Six
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TEST 1
Good Luck
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