Tour Planning and Itinerary Development

1
Tour Planning and Itinerary Development
2
The Three Types of Itinerary

• Hub and spoke itinerary
• Circle tour
• Open jaw itinerary

3
Schedule Planning

• All flights
• Accommodation
• Sightseeing activities
• Scheduled meals
• Free time
• Other activities

4
Guidelines for Itinerary Planning

• Determine what time of the year your tours should
  ideally depart.
• Determine what day of the week your tour should
  leave.
• Determine how many days your tour should run.
• Schedule flights with practical client
  considerations in mind.
• Schedule a general city tour as one of your first
  tour activities.

5
Guidelines for Itinerary Planning

• Anchor the last days of your itinerary with
  dramatic destinations, attractions, or events.
• Choose interesting and efficient routings.
• Allow plenty of time for rest stops.
• Dont overburden each day.
• Handle meal planning with care.
• Arrival meals and breakfast should be near or at
  hotel
• Meal planning should be varied
• Plan some on-their-own meals
• Enhance itinerary with special arrangement

6
Visit a temple is boring
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This is the solution
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Food as activity
9
Meal for saving time
10
Tour Shopping
11
End of the show
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Brochure Itinerary

• Brochure itinerary
• Activities of the day
• Scheduled meals and the venues
• Accommodation and transportation
• Tour reservation and conditions
• Tour price includes excludes
• Payment and deposit policies
• Cancellations and refunds
• Responsibility

13
Brochure Itinerary

• Tour booking form
• Introduction to special activities
• Introduction to selected accommodation
• Introduction to attractions to be visited
• General information
• e.g.
• visa
• customs
• climate and temperature
• money and tipping
• others

14
Client Itinerary

• One-day with varied activities
• Every activity
• Time for departures
• All-day attraction
• Time for every activity on site
• Time for departures
• Multi-day tour
• Major activities including scheduled meals
• Time for arrivals and departures
• Starting and end time for activities with fixed
  time

15
Itinerary for Escort and Driver

• Escort itinerary
• Break the itinerary down into several parts with
  each part on one single page.
• Important contacts name, address, numbers.
• Space for itinerary notes
• Bus Driver itinerary
• Pick-up points, time
• Drop-off points, time
• Turnaround points
• Special routes
• Parking areas