Setting up a Gmail Account

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Setting up a Gmail Account Email Safety

• Patrick Therrien
• Technology Education Training Specialist

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Email Basics

• Send receive digital messages and content over
  the internet
• Productivity Tool
• Calendar
• Address book
• Web-based email can be accessd anytime anywhere

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Email Addresses

• Format
• Username
• _at_
• Providers domain
• Ex. peter101_at_yahoo.com
• Free Email Account Providers
• Yahoo
• Microsofts Hotmail
• Googles Gmail

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Setting up a Gmail Account

• Go to www.gmail.com
• Click here to Create your Account

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Creating a Gmail Account

• Enter a password
• Enter or choose a security question or write your
  own.

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Creating a Gmail Account

• Type in your birthdate month/day/year
• Type in the word in the word verification box
• Click on the I accept. Create my account button
• You can either use Google as your home page or
• a tab on your home page

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Creating a Gmail Account

• Congratulations
• Click on Show me my account

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Gmail Inbox for your Account

• Notice the 3 email from Google in your inbox
• 3 tutorials explaining some of the features of
  Gmail.

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Composing a New Message

• Click on New or Compose
• Contacts
• Like an address book
• Contains email addresses contact information

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Properly Addressing a Message

• Subject
• Brief description
• CC (Carbon Copy)
• To include other people in an email message
• BC (Blind Carbon Copy)
• Addresses will not be visible to other parties.
• Attachments
• Attach or Upload files

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Draft or Send

• Draft
• Save it to send later
• Send
• Only click on when the message is complete and
  ready to go.

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Inbox

• Shows all incoming mail you have received
• Click on the email to read it.
• All unread emails are usually marked in bold text

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Reply or Reply All

• Reply
• When you want to respond to an email
• New window will appear to compose your message
• Reply All
• The message will be sent to all parties in the
  email.
• Caution Always check the To box before
  hitting the send button to avoid embarrassment
  of sending it to the wrong people.

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Forwarding an Email

• Forward
• Share an email message with another individual

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SPAM or Junk Email

• Spam
• Carries viruses and fraudulent scams
• Do NOT open it
• Move it to the Spam Folder
• Do NOT open files with a attachment that has a
  file extension ending in
• .exe
• .zip
• .scr

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Folders or Labels

• Folders or Labels
• Allow you to organize your emails for quicker
  reference.

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Trash or Deleted Items

• Deleted Items
• To delete click on the Delete Command
• Once it is deleted from the trash folder its
  gone
• Trash Folder
• Items in the trash folder are accessible

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Email Etiquette

• Email Dos
• Keep emails clear and concise
• Use a relevant subject line
• Add a greeting and closing line to your email
• "Dear Angela

• Closing
• Sincerely
• Thanks
• Followed by your name
• Be aware of your tone in your email

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Email Etiquette (cont.)

• Check your email before sending
• Check it for spelling and grammar errors
• Check the content and wording
• Check your recipients
• To
• CC
• BCC

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Email Etiquette

• Don't overuse Reply to All
• Don't try to cover too many topics
• Don't forward chain emails

• Email Donts
• Dont use caps lock
• An overlong signature
• Dont use hard-to-read fonts or colors

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Professionalism in Emailing

• Professionalism
• Not too informal
• No profanity
• Never convey anger
• Always read your emails before sending
• Dont discuss confidential information
• Think before you send!

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Companies are Monitoring

• Businesses today are monitoring
• Dont use your work email to write anything
  derogatory
• Social Media
• Is monitored
• Beware what you post

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Online Phishing Scams

• Consumer may be asked to provide Social Security
  numbers, account numbers, passwords or other
  information
• When the consumer provides the information, those
  perpetrating the fraud can begin to access
  consumer accounts or assume the person's
  identity.

• Fishing for confidential information
• Receive an e-mail which appears to originate from
  a financial institution
• Describes an urgent reason you must "verify" or
  "re-submit

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Protect Yourself from Phishing

• Dont reply to emails that ask for personal or
  financial information
• Never click links within emails that ask for
  personal or financial information
• Avoid cutting and pasting links from an email
  message into a new browser window

• Never call company phone numbers listed in an
  email.
• Dont email personal or financial information
• Use anti-virus and anti-spyware software, a
  firewall, and spam filters.

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Phishing

• Here is an example of a Phishing Scam

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Fraudulent Emails

• Subject lines that
• Look important
• Show concern
• Examples
• Message Alert
• Unauthorized Log-In Access Denied
• Email Verification Required

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Questions

• Questions or Comments?
• Patrick.therrien_at_mestate.lib.me.us