LBNL Library Committee (LLC)

1
January 28, 2005

• LBNL Library Committee (LLC)
• - Launch
• Michel Van Hove
• Chair LLC / Chair CSAC / MSD / ALS

2
Membership
Division Member Other divisional representatives
AFRD Eric Esarey William Fawley
ALS John Bozek  
ASD -  
CRD Esmond Ng  
CSD Corwin Booth (future chair)  
EETD Douglas Black Venkat Srinivasan
EHS Stephen Abraham (temporary)  
Eng Paul Barale (temporary)  
ESD Glenn Waychunas  
Fac -  
FSD -  
Gen/JGI Inna Dubchak  
HR -  
ITSD Jane Tierney (Library) Jose Olivares (Library) Ted Sopher (users)  
LSD Albert Davalos Shyamala Harris Tamas Torok Ulli Weier
MSD Michel Van Hove (chair) Edith Bourret-Courchesne
NERSC Esmond Ng  
NSD Richard Firestone  
PBD Nigel Moriarty  
Phys Robert Cahn  
3
Origins 1

• It has been many years (gt 10?) since a Library
  Committee last existed at LBNL
• Major changes require attention and user input
• revolution from print to on-line (journals,
  books, reference moving target)
• access requires on-line search database (e.g. Web
  of Science, currently limited to gt1995 and 5
  concurrent users)
• fate of physical collection (back issues, space
  wars, bldg. 50 Library doomed?)
• static library budget for several years (FY05?
  future?)
• rapid growth in journal costs (average gt 10 per
  year)
• growing imbalance with life/bio divisions
  (LSD, GenD/JGI, PBD)
• also ALS, NERSC, CRD, Molecular Foundry new
• no book purchases in last decade

4
Origins 2

• Head librarian (Carol Backhus) retired in 2003
  reinvent library?
• TEID Head (Jane Tierney) has also been Acting
  Head Librarian since then
• Savage budget cut in early FY05 (2/3 of journal
  funds cut), now to be partially/fully? restored
• need to review results of hasty cut and
  restoration
• library personnel down to 2.5 from 4 FTE
• In Jan. 2005, the CSAC/TEID working group helped
  argue for and select restored journals (via
  lab-wide survey - valuable database)
• group members Shaheen Tonse, Corwin Booth,
  Michel Van Hove, Mary Clary

5
Library Committee vs. ITSD
Information Technologies and Services Division
(ITSD)Director Sandy Merola Deputy Tammy
Welcome
Computing and Communications Services Advisory
Committee (CSAC)Chair Michel Van Hove
Technical and Electronic Information Department
(TEID)Head Jane Tierney
LBNL Library Committee (LLC)Chair Michel Van
Hove, then Corwin Booth
LibraryActing Head Jane TierneyAssistant Jose
Olivares
6
Committee organization

• The Committees Charter (provisional) says
• The LBNL Library Committee (LLC) is run by the
  Computing and Communications Services Advisory
  Committee (CSAC) for the Information Technologies
  and Services Division (ITSD)
• The LLCs Chair is a member of CSAC.
• The LLC members are chosen by the Chair from the
  LBNL scientific and engineering divisions, the
  Library and ITSD to represent LBNLs scientific
  needs and the library management
• The LLC meets quarterly and as needed
• The LLC reports to CSAC and ITSD quarterly and as
  needed

7
Committee tasks

• (From Charter) - The LLC advises ITSD and CSAC on
  matters concerning the LBNL Library, which
  include but are not limited to
• Long-term directions and strategies of the
  Library
• Coordination with individual and divisional
  collections outside the Library
• Prioritization and selection of collections
  (journals, books, etc.)
• Access to the library (physical assets, on-line
  access, etc.)
• Coordination with Records and Archives (including
  DOE-OSTI Office of Scientific and Technical
  Information )
• Coordination with UC libraries

8
Procedures

• Assistance
• Marsha Fenner
• Divisional committees?
• depending on divisional size and diversity
• Web site https//www.lbl.gov/ITSD/CSAC/LLC/index
  .htm
• Meeting schedule
• quarterly and as needed
• Order of business
• prioritize

9
Statistics LBNL population FY05
main library users

• Notes
• - ALS has 1200 guests
• - total personnel included 5763

10
Statistics division sizes
Spending FY04
Personnel FY05incl faculty, GSRA, student,
scientist, professionalexcl guest, admin, tech
Notes - personnel FY05, spending FY04 -
includes current library-using divisions only -
total personnel included 1953 - total spending
by these divisions M 535 - library budget M
0.724 ?
11
First steps

• Summary of general issues (expand later as
  needed)
• individual vs. joint vs. institutional
  subscriptions
• bundled vs. individual journals
• problem of Elsevier
• divisional balance
• interlibrary loans
• UC library access (faculty their groups vs.
  others)
• outsourcing to UC, other?
• teaming up with other DOE labs
• collective/grassroots publishing, e.g. Public
  Library of Science
• library use by guests, facility users (ALS, NCEM,
  Molecular Foundry, )
• Library overview
• by Jane Tierney with Jose Olivares
• Review survey results of 1/2005 and 10/2003
• Review journal cuts and restorations