HRMS Presentation Customer Advisory Board

1
HRMS PresentationCustomer Advisory Board

• July 12, 2004

2
Todays Agenda

• Status Update 10 minutes
• Project
• Agency Readiness
• Issues Resolution Activities
• Challenges
• Release 1 Topics 10 minutes
• Interfaces
• Testing
• Data Clean-up
• Contingency Planning
• Whats Coming 5 minutes
• The Next Three Months (Appendix)

3
Status Update -Current Highlights

• Release 1 configured by June 30 as planned
• System test on schedule
• Plan created
• Scenarios and test conditions identified
• Initial team formed (more agency opportunities
  expected)
• Script development has started
• Interfaces on schedule
• Functional specifications created and reviewed
• Publication of specifications in process
• Other Key Activities
• Data conversion modules and data clean-up reports
  in development (July 04)
• Business warehouse design is in process (August
  04)
• Training materials in development (August 04)

4
Status Update Agency Readiness
Agency Readiness Assessment Scores
June Scoring Weights
90 Complete

75-90 Need Follow-up
Requires Attention
5
Status Update - Issues
6
Status Update Challenges
7
Release 1 Topics - Interfaces

• Things you need to know. . .
• Functional Specifications are out (HRMS Web
  site)
• 32 of 35 interfaces have been published to
  agencies
• The remaining three (agency-specific) will be
  published by July 8
• All agencies should review the interfaces for
  applicability
• We know the agencies that require these
  interfaces but
• Other agencies may be able to use these
  interfaces for other reporting needs
• Specs contain scope, file layouts, open issues,
  review comments
• A field mapping matrix between Pay1 and HRMS is
  available
• Agencies need to start IT development work now
• HRMS Readiness Coaches are ready to help triage
  questions
• As issues are closed, updates will be published
• Joint testing starts in September

8
Release 1 Topics Testing

• Things you need to know. . .
• System test plan is completed
• Test conditions and scenarios identified
• Test conditions anchored back to the requirements
• Resource needs identified
• Resource pool of agency testers is being
  assembled
• Initial team on-the-ground
• Large pool of expertise by subject area
• Time commitment up to 16-20 hrs/ week depending
  on our test schedule
• Converted data will be used to support system
  test
• Daily monitoring within the project (status,
  defects, issues)
• Monthly reporting to change agents and deputy
  directors

We expect system testing to expose many defects
and issues in July.We also expect that it will
get better by August and September.
9
Release 1 Topics Testing Timeline
Testing Prep
Develop Test Scripts
Application System Test
Parallel Test Prep
Mock 1
Parallel Test
Mock 2
Mock 3
Mock 4
Interface System Test Prep
Interface System Test
BW Test Prep
BW Test
10
Release 1 Topics Data Clean-up and Conversion

• Things you need to know. . .
• Conversion modules used to generate data clean-up
  reports are in development.
• 1st Mock Conversion set for mid-July
• 1st data clean-up reports will be issued in July
• Delivery of the first set of data clean-up
  reports will be scheduled around the next data
  clean-up workshop
• The data clean-up reports will be released by
  functional area, not by employee
• Data clean-up efforts will be prioritized based
  on criticality to HRMS processing
• Progress of agency data clean-up efforts will be
  monitored

11
Release 1 Topics Contingency Plan

• Things you need to know. . .
• DOP is developing a contingency plan
  addressing
• Go Live Criteria
• Schedule contingencies (i.e. late deployment)
• Quality contingencies (i.e. production problems)
• Agency contingencies (i.e. agency readiness
  issues)
• The Go Live decision will be based on
  quantitative and qualitative metrics covering
  testing, training, agency readiness, conversion,
  technical, operations, etc.
• Target date for completion is next months
  Washington Works Operations Committee meeting

12
Questions

• ?

http//hrms.dop.wa.gov
13
Whats Coming The Next Three Months
July

• Project Activities
• Complete Release 1 Configuration
• Launch System Test
• Continue Interface, Report and Training
  Development
• Analyze and Publish Results of Mock Conversion 1
• Conduct Additional Workshops
• Data Cleansing
• Organizational Structure Training
• Continue Agency Outreach Efforts
• Complete Readiness Self-Assessment
• Begin Building Production Environment

• Agency Activities
• Continue Internal System Modifications for HRMS
  interfaces
• Participate in System Test (selected agency
  personnel)
• Attend Additional Workshops
• Data Cleansing
• Organizational Structure Training
• Continue Data Cleansing Activities
• Start Detailed Planning Around Shadow Systems
• Map End-users to Roles
• Make HRMS Security Assignments
• Complete Readiness Self-Assessment

Key Business Outcomes Project Team launches
system test for Release 1. Agencies internally
test system modifications for interfaces
14
Whats Coming The Next Three Months
August

• Project Activities
• Conduct Mock Conversion 2
• Conduct HRMS Out-Reach Activities
• Training Rollout Workshops
• Change Discussion Guide Presentations
• End User Education Forums
• Continue Agency Outreach Efforts
• Interfaces Testing
• Build Business Warehouse
• Review Compile Readiness Reports

• Agency Activities
• Continue Data Cleansing Efforts Based on Mock
  Conversion Tests (some agencies will be actively
  involved with Mock Conversion)
• Deployment of Group 1 SAP GUI
• Test Network and Computing Components Related to
  Shadow Systems
• Attend HRMS Activities
• Training Rollout Workshops
• Change Discussion Guide Presentation
• End User Education Forums
• Complete Monthly Readiness Assessments

Key Business Outcomes Project and Agencies test
business functionality of Release 1. Business
Warehouse architecture finalized, construction
underway.
15
Whats Coming The Next Three Months
September

• Project Activities
• Conduct Mock Conversion 3
• Conduct Presentations
• Business Warehouse Overview
• Simulation Lab Overview
• Group 2 SAP/GUI Deployment Instructions
• Continue Agency Outreach Efforts
• Communicate Training Schedules and new roles
• Interfaces Testing
• Test Business Warehouse
• Review Compile Readiness Reports
• Train the Trainer Activities

• Agency Activities
• Continue Data Cleansing Efforts Based on Mock
  Conversion Tests
• Deployment of Group 1 SAP GUI
• Test Interfaces
• Communicate Training Schedules and new roles to
  end-users
• Attend Presentations
• Business Warehouse Overview
• Simulation Lab Overview
• Group 2 SAP/GUI Deployment Instructions
• Complete Monthly Readiness Assessments

Key Business Outcomes Business Warehouse and
interfaces are thoroughly tested. Trainers
prepared and Registration for Group 1 training
underway.