Natural and Man-Made Disasters

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Natural and Man-Made Disasters

• Are You Prepared?
• We werent!!
• 
  Beth Scalco, MPA, LCSW

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When a disaster strikes, the general population
expects social service agencies and branches of
local, state, and federal government to rapidly
mobilize to help the impacted community.
Mooreshed MD
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HIV/AIDS Program Impact

• Lost all forms of communication
• Office building was flooded and not accessible
• No access to data/records
• Power was lost as was the alarm system and
  anything requiring refrigeration
• Staff and clients were dispersed across the U.S.
• Many staff were in crisis 15/57 had lost their
  homes

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Phases of Disaster Management

• Mitigation plan to minimize the effects of a
  disaster
• Preparedness - plan to respond
• Response effort to minimize hazard, rescue
• Recovery return the community to normal
  functioning

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Communication

• Updated Staff Phone Lists with Call Tree Plan
• Phone list of other important contacts
• Alternate Plan of Communication
• Call in Number at a Distant Location
• Yahoo Group, Web Site, etc
• Conference Call Capability for dispersed staff

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Protecting Data

• Client Level- backed up daily
• Identify other record you may need if you cant
  access your office iecontracts, invoices, grant
  applications
• Minimize paper records, make electronic as often
  as possible.
• Offsite location geographically distant to store
  back ups
• Is data safe if someone has access to your office
  and your computers??

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Assisting the Clients

• Partner with other States and National Partners
  to do the things you are unable to
• Conference Bridge
• Process HIV tests
• Man a Hotline
• Relay information
• Donate supplies that were destroyed

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Leadership

• Dont depend on the people above you for decision
  making and be ready to take responsibility for
  the decisions you make
• Identify several back-ups to step up to the plate
  if you are not available
• Prior to a disaster have all staff identify
  critical functions and empower them to take
  action without an OK from you
• Request a single point of contact from the Feds

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Develop the Dreaded Disaster Plan and Sleep Well

• Do it by Committee
• Include Key Staff
• Set Timelines for when action needs to be taken
• Think it through in terms of an emergency that
  you have notice of and one that you have no
  warning

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