LMS

1
LMS

• Response to requirements
• We gave them what they asked for, so we are not
  to blame if the system is not being used
• Clients may leave out requirements that are
  obvious

2
LMS Requirements questions

• Interface? GUI.
• Online search?
• Library number required? Unique id? Expiration?
• Electronic interlibrary loans?
• Patrons use of research databases
• Limits?
• Cost tracking?
• Does patron status determine which resources can
  be used?

3
LMS Requirements questions

• Should the system advise staff on potential books
  to retire? Criteria? How do we notify staff?
• How long is a requested resource held before it
  is returned to circulation?
• Are overdue fees the same for all types of
  resources?
• What indexes and databases are provided to
  library patrons?

4
Supported activity list

• Allow library staff to perform administrative
  tasks
• Change status of book
• Check if patron has valid library id number
• Validating that a patron has an up-to-date
  library number, no resources gt 2 weeks, not too
  many resources checked out

5
Supported activities

• Giving library number to patrons
• Deleting expired library numbers and patrons. A
  library number is valid until a student
  graduates. A library number is valid until
  faculty/staff terminate employment at college
• Checking out books for various loan periods.
• Students 4 weeks, faculty 3 months, staff 1
  year
• Checking out other resources. 1 week only.
  References cannot be checked out

6
Supported activities

• Checking in resources
• Change status of resource from reshelve to
  available
• Putting a resource owned by the library on
  reserve. Faculty and library staff. Reserved
  resources cannot be checked out
• Putting an item not owned by library on reserve.
  These items cannot be checked out

7
Supported activities

• Requesting a resource for a patron. Requested
  resource will be held for two weeks for a patron.
  If not checked out within two weeks, returned to
  circulation
• Searching online catalog by author, subject,
  keyword, resource title, or Dewey call number
• Interacting with online research resources such
  as Infotrac, Wilsons Guide to Periodicals, and
  First Search

8
Supported activities

• Adding a resource to the online catalog
• Deleting a resource from the online catalog
• Generating lists of overdue resources
• Generating form letters for patrons with
  resources more than two week overdue
• Determining the fee amount for each overdue
  resource. 0.25/day for each resource to a
  maximum of 5.00 per resource

9
Supported activities

• Linking to the online catalogs of other libraries
  for searching
• Generating interlibrary loan requests

10
HCI

• Two modes
• Public
• Search catalog, databases, indices
• Private (Staff) password protected
• View library record of any patron
• Add/Delete resources
• Work productivity information
• Request lists of overdue items
• Check in /Check out resources

11
Solved Problems List

• No information

12
Information Source List

• Other libraries
• Need to query UNLVs collections
• Online research resources
• InfoTrac, Wilsons guide to Periodicals, and
  First Search
• Existing online catalog
• Convert (one-time) existing catalog to new format
• Existing patron database
• Convert (one-time) existing database to LMS format

13
Information Source List

• Student records Database
• Admissions, graduations, ? Affect patron
  addition/deletion
• Employee Database
• Employ, retire, dismiss, ? Affect patron
  addition/deletion

14
Information requesting entities

• Other libraries

15
Automated Checks and Balances

• All dates must be checked for validity (Feb 31,
  2001) should not be allowed
• Publishing dates for resources cannot be in the
  future
• Only students/employees of College can be patrons

16
Security/Fault tolerance

• Passwords for staff
• What happens if system goes down?
• Paper/pencil records until system comes up again

17
Interoperating systems list

• ?

18
Present Info capacity and growth

• How many resources, how much memory?
• How fast is the library growing?

19
Projected time frame

• Ready for Fall 2002

20
Prioritization of Requirements

• Which requirements will be done first?
• What SDP will you follow?

21
Ethical Concerns

• System keeps track of past check-outs of patrons
• If subpoena, who has access to this history?
• What if patron is a minor?
• Does our system use internet search engines?
• Should we allow unrestricted access?