GENERAL AWARENESS TRAINING Train the Trainer

1
GENERAL AWARENESS TRAININGTrain the Trainer
Environmental Management System

• Meeting the Requirements of
• ISO 14001

2
Training Objective

• Training Employees on the elements of your
  Environmental Management System (EMS)

The following slides were put together to cover
the necessary topics to ensure employee awareness
of the EMS. Once your system is put into place
a tailor made presentation similar to this one
must be developed
3
Training Topics

• What is an EMS and what are the Benefits

• The ISO 14001 Standard

• Our EMS Program

• Understanding Roles, Responsibilities and
  Commitments

4
EMS Trends
1970s-1980s
1990-1995
1995-2005
Compliance/ Performance /Prevention/ Sustainable
Reactive Proactive Development End-of-Pipe Per
formance and Prevention ISO 14000 Control ISO
9000 Quality Approach Certification Developing o
f EMS Corporate Further EMS Integration of EH
S Integration Quality EMS Ethic Functionally
Isolated into Business Throughout
Organization Focused as
Increased recognition Quality in EMS
Cost of Doing Business of cost/benefit
of performance recognized EMS overall Costs
measured as indicators of business
sustainability
5
An Effective Management System The Foundation
for Continuous Improvement Maintains the gains
-Management of Knowledge -Protects Institutional
Memory
Performance Objectives, Targets and Results
Management System
6
EMS Within A Sustainability Management Plan
Pollution Prevention Program
Sustainability Management Plan
Environmental Management System
Product Stewardship Program
7
What is an EMS

• An Environmental Management System
• Is everything that is done to manage and measure
  our Companys effects on the environment and
  worker health and safety
• Involves the environment in all decisions
• It is a goal of an EMS to keep track of
  environmental performance, and improve it, if
  possible

8
WHAT IS IT ?
EMS
Plan
Do
Management
System
Check
Act
Improve
9
ISO 14001 Elements
EMS Policy
Management Review
Planning
Implementation and Operations
Checking and Corrective Action
10
ISO 14001 Elements
Policy Top Management Commitment (1)
Planning Key Environmental Issues (3)

• Environmental Aspects
• Legal and other requirements
• Improvement Programmes (4)
• Objectives and targets
• management programs

Management Review Reporting (9)
Checking and Corrective Action Evaluation (8)
Implementation and Operations
11
Mgmt. System Elements Planning Process Key
Environmental Issues
DetermineSignificantEnvtlImpacts
Identify Activities, Products Services (APS)
IdentifyEnvtl Aspects of (APS)
Determine Legal Performance other Requirements
- Constructural - Corporate - Voluntary
DevelopEMSManagementPlan (EMS MP)
EstablishObjectives Targets
ReviewPolicyCommitments
12
ISO 14001 Elements
EMS Policy Top Management Commitment
Planning Key Environmental Issues
Management Review Reporting (9)
Implementation and Operations

• Structure and responsibility
• EMS DEPT(2)
• Training, and awareness (5)
• Communication
• Documentation
• Document control (10)
• Operational control (6)
• Emergency preparedness and response, Incidents
  Crisis Comm. (7)

Checking and Corrective Action Evaluation(8)
13
Implementation - Operations Elements
Organization Accountability
Awareness, Skills Development and Communications
Control Procedures
EMS Documentation
Training, Awareness and Competence
Document Control
Structure/ Responsibility
Operational Controls
Communication
Emergency Preparedness and Response
14
ISO 14001 Elements
EMS Policy
Management Review
Planning
Checking and Corrective Action
Implementation and Operations

• Monitoring and measurement
• Non conformance and corrective and preventive
  action
• Records(10)
• 1(EMS audit

15
Checking and Corrective Action Elements
Data Collection
Monitoring andMeasurement
Non Conformance Corrective Preventive Action
Records
EMS Audit
16
ISO 14001 Elements
EMS Policy
Management Review
Planning
Review EMS to ensure suitability and effectiveness
Checking and Corrective Action
Implementation and Operations
17
What Do You Think Are The Benefits of An EMS ?
18
Drivers and Benefits of an EMS

• Conserve Raw Materials/Energy
• Reduce Long Term Costs Associated with
  Environmental Management
• Reduce Regulatory Liabilities
• Improve Regulatory Compliance
• Improve Perception of Customers
• Improve International Competitiveness
• Improve Global Environmental Quality

19
What Can You Tell Me About ISO 14001 Your EMS?
20
International Organization for Standardization
(ISO)

• Founded in 1946, Geneva
• Over 120 Countries
• They develop International Standards

ISO 14001 is one of these International Standards
21
What is ISO 14001

• WHAT IS ISO?
• International Organization for Standardization
  (ISO)
• worldwide federation of national standards
  bodies, at present comprising 127 members, one in
  each country
• The results of ISO technical work are published
  as International Standards

22
What is ISO 14001
23
What is ISO 14001

• What is an ISO 14001 EMS
• a systematic approach to dealing with the
  environmental aspects of an organization.
• a 'tool' that enables an organization of any size
  or type to control the impact of its activities,
  products or services on the natural environment.

24
What is ISO 14001

• A EMS Provides
• A guideline for management to address
  environmental issues
• A way to measure environmental performance

25
What is ISO 14001

• Key Parts of a Successful EMS
• Employees at ALL levels
• All Activities, Products and Services that can
  have an impact on the environment
• Policies, Procedures and Manuals
• Environmental documentation and records

26
Closer Look at ISO 14001
Continual Improvement
Environmental Policy
Planning
Management Review

• Environmental aspects

• Legal and other requirements

• Objectives and targets

• Environmental management programs

Checking and Corrective Action

• Monitoring and measurement

Implementation and Operation

• Non-conformance and corrective and preventive
  action

• Structure and responsibility

• Records

• Training, awareness and competence

• EMS audits

• Communications

• EMS documentation

• Document control

• Operational control

• Emergency Response

27
What is ISO 14001

• ISO 14001 the environmental management system
  standard is the only standard to which your
  organization can currently become certified to,
  if chosen to do so.

28
ENVIRONMENTAL POLICY
29
Environmental Policy

• The Environmental Policy is the driver for
  implementing and improving the organizations
  environmental management system so that it can
  maintain and potentially improve its
  environmental performance.
• The policy should therefore reflect the
  commitment of top management to compliance with
  applicable laws and continual improvement

30
Environmental Policy

• Insert a signed copy of your companys
  Environmental Policy to show Top Managements
  commitment to the Environmental Management System
  

Many organization create a simple acronym to
assist employees in remembering the key
requirements of the Environmental Policy. This
can be very useful during program audits.
31
Environmental Policy Example
P A R C
Prevent Pollution Everyone is Accountable for
Protecting the Environment Reduce, Recycle,
Re-use Comply with Environmental Laws
32
Environmental Policy Example
P.L.A.N.T.
P - Prevent and control Pollution L - Comply with
all environmental Legislation A - Audit
environmental performance N - Nurture an
environmental culture throughout the workforce T
- Train and empower employees in environmental
management
33
PLANNING
34
Environmental Aspects

• An element of an organizations activities,
  product or services that can interact with the
  environment

35
Determining Environmental Aspects
Energy Water Materials
Air Emissions Solid/Liquid Waste Wastewater
Effluent Land/Water Contamination
Documentation
Doc Control
Ops Control
Training
Emergency Response Plan
Auditing
Mgmt. Review
36
Environmental Aspects

• ENVIRONMENTAL IMPACT
• Any change to the environment (positive or
  negative) resulting from an organizations
  environmental aspects
• Each aspect/impact must be evaluated to determine
  if it is Significant
• A specific ranking was used to determine if
  impacts are significant

37
Significant Environmental Aspects

• SEVERITY
• FREQUENCY
• MANAGEMENT CONTROL

38
Examples of our Significant Aspects

• ENVIRONMENTAL
• Storage and Disposal of Old Drums
• Discharge of Produced Water
• Transfer of Crude Oil
• Disposal of Oil Soaked Waste
• Soil and water contamination from construction
  activities
• Release of sump effluent into the environment

Your Company will need to highlight those areas
that you determine as significant during your
risk assessment process
39
Environmental Objectives and Targets

• An Objective is an overall goal for Environmental
  Performance taking into consideration SEAs,
  Legal/Other Requirements, Technological Options,
  and Financial/Operational requirements
• Targets are detailed, specific performance
  requirements for achieving objectives

40
Environmental Objectives and Targets

• Our Company has developed 2001 Environmental
  Objectives and Targets for our plant operations

The following are sample OTs. Your Company will
need to highlight those OTs relevant to your
Company and training audience
41
Example Objective Target

• Consumption of Electricity
• Objective
• Reduce total plant energy consumption
• Target
• Implement initiatives to reduce electrical usage
  by 2 based on 1999 usage by year end 2001
• Sufficiency Plan
• Maintain a compressed air leak repair program to
  reduce compressed air usage
• Audit energy management system for scope of
  deficiencies
• Train ALL employees to shut off equipment and
  lights when not in use.

42
Example Objective Target

• Reduce/recycle of non-hazardous waste
• Objective
• Promote the waste management program to conserve
  resources and reduce waste
• Target
• Reduce landfilled waste by 5 based on 1999
  volumes
• by year end 2001
• Sufficiency Plan
• Implement changes to in-plant recycling program
  to capture more recyclables
• Investigate alternatives to various filter media
  throughout the plant
• Investigate methods to eliminate/reduce/return
  non recyclable packaging associated with
  returnable dunnage

43
IMPLEMENTATION OPERATION
44
Job Instructions/Procedures

• A company must establish job instructions/procedur
  es for those activities that create a significant
  environmental impact or are associated with legal
  requirements (in line with our policy and
  objectives and targets).
• For example, plant operations has a Recycling
  Program Procedure

45
Job Instructions/Procedures

• Our Company is in the process of drafting and
  finalizing a number of Job Instructions and
  Procedures
• All employees involved with the activities
  described in the Job Instructions/Procedures will
  receive specific training once the they are
  completed.

46
SEA Training

• Employees that have jobs that are involved with
  Significant Environmental Aspects
• Must Attend Additional Training Program
• Must Know Importance of Conformance with
  Environmental Policy and Procedures
• Must Know Impact of their Work Activities
• Must Know Emergency Procedures
• Must Know Consequences of Departure from Job
  Instructions

47
Importance of EMS Procedures

• WHAT IF? You Do Not follow your EMS
  Procedures/Job Instructions, It could cause
• Pollution of our environment
• Depletion of Natural Resources
• Reduced Landfill Space due to waste production
• Worker Accidents or Incidents
• Property Damage
• Exposure to harmful materials

48
EMS Procedures That Apply to Everyone

• Emergency Procedures
• Waste Management Practices
• Contractors, Supplier and Visitor Requirements

49
You Can Make A Difference?

• Anyone at our Company that has an environmental
  concern or has ideas in order to improve our
  Environmental Management System can contact the
  Environmental Department.

50
Emergency Preparedness and Response

• Company Emergency Response Plans for response to
  accidents and emergencies situations that can
  have an environmental impact have been developed.

51
CHECKING CORRECTIVE ACTION
52
EMS Compliance Audits
WHAT ARE THEY? Compliance Audits are systematic
evaluations of the degree to which Company
procedures and practices comply with legal
requirements, internal policies and accepted
practices. Environmental Compliance Audits look
at the Environmental components of these
procedures and practices.
53
Types of Compliance Audits Conducted

• Legal Compliance
• Environmental Management System Audits
• Waste Management Audits
• Maintenance/Operational Audits
• Production Audits

54
Benefits of Conducting EMS Compliance Audits

• Improve effectiveness of Environmental Management
  System
• Ensure compliance with environmental regulations
• Improve our communication within our organization
  and with government regulators
• Financial benefits of not having to pay fines
• Increased security knowing company risks have
  been identified and reduced

55
MANAGEMENT REVIEW REGISTRATION
56
Management Review

• A documented review of the EMS by the
  organizations Top Management to ensure its
  continuing suitability, adequacy and
  effectiveness.

Our Management Reviews facilitate CONTINUAL
IMPROVEMENT!
57
Registration Audit

• Everyone in the plant must be able to answer the
  auditor questions if we are to be certified.
• You can refer to your ISO Question Answer
  Sheet during the audit, however, you must be
  able to explain your answers.

58
Registration Audit

• Registrar determines if facility can become ISO
  14001 certified

Certification
59
Any Questions ?
60
TRAINING REVIEW
61
Training Review

• The following Slides are example questions that
  can be used to summarize the General Awareness
  Training with the class and will ensure that
  employees understood your presentation.
• This can be replaced or supplemented with a quiz
  if desired

62
What is ISO 14001?
63
What is an EMS Aspect and Give Me an Example?
64
Give an Example of an ISO 14001 Procedure that
applies to everyone
65
What are the EMS Consequences if You Dont Follow
ISO 14001 Procedures?
66
State One of Our EMS Objectives and Targets
67
What Number Do You Call In an Emergency ?
68
Who is Responsible For Protecting the EMS at This
Plant ?

WE ALL ARE !!