Month 5 by Dr. Owen Weston DMin, PhD

1
Month 5byDr. Owen Weston DMin, PhD
2
24 to Double Schedule of Monthly Training1st
Year 1st Month

• What is the next big event on the calendar for
  which we can challenge our congregation to bring
  friends?
• Plan the event (when, what, how, who)
• How to bring the crowds (from the
• congregation / marketing)
• Getting people involved
• (in production, in preparation)
• Getting the program ready (who is in
• charge and who is helping)
• Getting the people ready
• (love the visitors)

3

• Month 5 Team approach to Retention
• Pastors class, visitation, deacons, etc.
• Set up the Follow-up team

4

• First step in Follow-up is a Pastor's meal, We
  covered this two meetings ago.
• The following is a job description for the
  Follow-up and visitation team

5
Vision for Team TwoFollow-up Ministry

• To provide the love, acceptance, friendliness and
  compassion of Christ to the stranger first and
  all those who come through the doors of our
  church.

6
7 Leadership Positions

• Administrator
• Secretary
• Treasurer
• Trainer/Teacher
• Encourager/Group Leader
• Fellowship Coordinator
• Outreach Leader

7
Job Description Visitor Follow-Up Ministry

• Principle Function Show the love of Christ to
  new visitors. Help the new visitors feel
  accepted and appreciated by the church. Answer
  any questions that the visitors may have.

8
Job Description Visitor Follow-Up Ministry

• Spiritual Gifts
• Encouragement, Evangelism, Helps and Service
• Responsible To
• Team Two Administrator

9
Job Description Visitor Follow-Up Ministry

• Estimated Time Commitment
• It normally takes four months to train, however
  it could be less if all agree. The first four
  months are designed for you to be training the
  second four-month period is for you to do the
  task while seeking someone to be trained so they
  can take over this responsibility.

10
Job Description Visitor Follow-Up Ministry

• Responsibilities
• When the church service is completed, gather all
  the visitor forms and take them to the office.

11
Job Description Visitor Follow-Up Ministry

• Based on the location of the visitors, distribute
  to the Visitor Team (By zip code, neighborhood,
  etc.)

12
Job Description Visitor Follow-Up Ministry

• Equip each Team with an area map, name and
  address of visitors, script for the telecare and
  visitor Team, Banana Nut Bread, and appreciation
  card.
• The Visitor Team will visit and call within 24
  hours.

13
Job Description Visitor Follow-Up Ministry

• If the visitor has any questions, the visitor
  Team and telecare will advice them that all
  questions be referred to church staff to provide
  a correct answer and someone will call them
  within 24 hours.
• The Team will write the questions on the visitor
  and telecare forms these questions will be
  called into the ministry head. If immediate
  answers are needed, contact the ministry head
  immediately via cell phone.

14
Job Description Visitor Follow-Up Ministry

• If the first time visitor is not at home, the
  Telecare will leave a message stating how we
  appreciated them visiting the church and if there
  are any questions, they can contact the church.

15

• If the first time visitor is not home, the
  visitation Team will leave the appreciation card
  with the Banana Nut Bread at the door step and
  call to leave a message stating how we
  appreciated them visiting the church and we left
  a gift on the door step.

16
Job Description Visitor Follow-Up Ministry

• Once the visit is completed, please write any
  responses you may have received from the visitor,
  positive or negative, on your report, and turn it
  in with the yellow slip into the box marked
  Completed Visitor Follow-up Forms at the
  information center by the next service.

17
Job Description Visitor Follow-Up Ministry

• Turn in copies of the reports to the
  Administrative Department to be put into the
  computer system so we can send the first time
  visitor a letter of Appreciation.

18
Job Description Visitor Follow-Up Ministry

• Hand out copies of the visitors name and address
  to six or twelve trained volunteers who will use
  their own money to write and mail postcards to
  these visitors.

19
Job Description Visitor Follow-Up Ministry

• Give a visitors list to the pastor so that he
  can visit these visitors again within the next
  two to three weeks.

20
Job Description Visitor Follow-Up Ministry

• Give a visitors list to deacons or staff person
  who will telephone the visitor within the next
  two months to see how involved they have become
  in the church and, if they havent become
  involved, to encourage them to do so.

21
Use Deacons

• I urge pastors of churches which run around 70 or
  more to assign deacons to take care of families
  in areas of the city close to where the deacon
  lives.
• Pastor should go visiting with the deacon to the
  families and new visitors in the deacons area on
  Sunday or at the latest on Monday nights.
• Use Elders for boards and deacons
  for service to families (ACTS 6)

22
Job Description Visitor Follow-Up Ministry

• When all forms are turned in, all responses will
  be put into a comment section under the new
  visitor name in the computer system.

23
WHY FOLLOW-UP?The Importance of Assimilation

• Every day they continued to meet together in the
  temple courts. They broke bread in their homes
  and ate together with glad and sincere hearts,
  praising God and enjoying the favor of all the
  people.
• Acts 246

24

• They ate together. There needs to be a lot of
  eating at the church.
• Offer breakfast...stay away from high sugar
  content, or offer lunch for visitors.
• Funnel the visitors into a weekly training if you
  opt out of the Pastors Breakfast.

25

• Offer encouragement...do not allow negative
  environment. Church meetings or small groups must
  be the high point in the week in a familys life

26

• The best way to close the back door is to take
  good care of the newcomers at the front door.
  
• Robert Logan

27
Assimilation Is

• Helping newcomers become active, ongoing
  participants in the life of the church.

28
A Fully Assimilated Member is One Who

• Attends worship regularly
• Participates in a meaningful group
• Has an identifiable role/task

29
A Fully Assimilated Member is One Who

• Consistent percentage giving (6 months behind
  attendance)
• Calls the church my church
• Has made several friends

30
HOW TO CALCULATE VISITOR RETENTIONe.g. In a 100
Member Church

• If the Visitor Percentage Ratio is 5100, then 5
  visitors are in church the first Sunday.
• If the Visitor Retention Ratio is 14, then 1
  will become part of the church.

31
In a 100 Member Church

• If this pattern continues for a year, then 52
  people will be added throughout the year.
• If the Annual Loss Factor is 6-10, then 142
  members will remain (42 AGR).

32
In a 100 Member Church

• If the Role/Task Ratio was 60100, then 25 new
  roles were created (over 2/ month).
• If the Small Group Ratio was 7100, then 3 new
  groups were added
• (1 every 4 months).

33
In a 100 Member Church

• If the Staff Ratio was 1150, then 1 full or part
  time staff member was added.
• If the Attendance Ratio is 80100 and the
  sanctuary seats 200, then 6 months is all you
  have to expand, move, go to 2 services, or plant
  another church ( we will train how to do this in
  8 months).

34
Checklist of a Successful Visit

1. You cared enough to go.
2. You gave quality time by talking to them but only
   if they asked.

35
Checklist of a Successful Visit

• 3. You shared about the church and your
  excitement regarding their visit.

36
Checklist of a Successful Visit

1. You made them feel important by answering their
   questions.
2. You left within two (or maximum in ten) minutes.

37
EXIT INTERVIEWAsk Your Visitors

• What attracted you to our church?
• What did you find appealing?
• What didnt you like?
• What, if anything, made you feel uncomfortable?
• What didnt you understand?
• If we fixed this would you give us another chance?

38

• Ephesians 411-12
• It was he who gave some to be apostles, some to
  be prophets, some to be evangelists, and some to
  be pastors and teachers, to prepare God's people
  for works of service, so that the body of Christ
  may be built up.

39

• Task of ministers (those called to full time
  service is to equip the saints)
• The task of laity (those not called to full time
  service is to do the works of ministry)

40

• What are the works of ministry?

41

• Ephesians 416 From him the whole body, joined
  and held together by every supporting ligament,
  grows and builds itself up in love, as each part
  does its work.

42

• Eph 416 says - that the work of the saints is
  to do the ministry. It is clear from the
  Scriptures that God has given to each person
  different gifting to do the work of the ministry
  that He wants them to do.

43

• Rom 126-8
• We have different gifts, according to the grace
  given us. If a man's gift is prophesying, let him
  use it in proportion to his faith . . .

44

• . . . If it is serving, let him serve if it is
  teaching, let him teach if it is encouraging,
  let him encourage if it is contributing to the
  needs of others, let him give generously if it
  is leadership, let him govern diligently if it
  is showing mercy, let him do it cheerfully.

45

• It is obvious from this Scripture that if God has
  gifted us we need to be using our gifts.
• Therefore, the task of ever minister is to equip
  the saints to do the work of the ministry for
  which they are gifted.

46

• Ephesians 412,16
• (v12) to prepare God's people for works of
  service, so that the body of Christ may be built
  up
• (v16) From him the whole body, joined and held
  together by every supporting ligament, grows and
  builds itself up in love, as each part does its
  work.

47

• Ephesians 412 and 16 make it very clear that for
  saints to mature they need to be involved in this
  discipling process doing the work of ministry.

48

• Maturity does not come by only listening
  maturing comes by doing.

49

• What is Discipleship and why arent we doing it?

50
Discipleship

• The best definition for discipleship is somebody
  who gets (1)saved, (2)filled with the Holy Spirit
  and is (3)actively involved in ministry in the
  (4)local church

51
Discipleship

• The responsibility of the senior pastor/ministry
  is to make sure that the soul coming into the
  church is

52

• 1. SAVEDgiven opportunity to find salvation
• 2. Filled with the Holy Spiritgiven the
  opportunity for baptism

53

• 3. Actively involved in ministry has
  opportunity to use their gifts in ministry
• 4. In the local churchthe place of training,
  accountability, and building up the saints around
  them and themselves

54
Eating Together

• Any student of the Bible knows that God has
  combined religious activities with food.
• Always involve food with training.

55

• Using Gifts Appropriately

56
Using Gifts Appropriately

• It is possible to use peoples gifts in the
  church that really does not benefit them or the
  church.

57
Using Gifts Appropriately

• It is important that a pastor try to involve
  people in ministry with the appropriate gift in
  areas and programs in the church that will help
  the church grow and help mature the Christian.

58
Using Gifts Appropriately

• The program for this is the
• 7 Laws of 7
• (please see Dr. Westons book on the 7 Laws of
  7).

59
Using Gift Appropriately

• The 7 Laws of 7 does help the local church and
  all of the Biblical principals necessary to grow
  a church.

60
Newcomer to Becomer

• Handling newcomers to the church
• Greeters (front door inside and out)
• Ushers (giving bulletins at the sanctuary doors,
  etc.)
• Parking lot attendants with orange vests looking
  for and handling visitors

61

• Response to newcomers (from visitation cards)
• Computer file to track visitors
• Pastors letter
• Prayer list for prayer warriors

62

• Sunday School department -if active
• Phoners
• Card writers
• Visitation team to take Bread or cookies on
  Sunday night to first time visitors.
• THESE ARE ESSENTIAL

63
Why Arent People Involved?

• Faulty recruitment process
• No system to match gifts with jobs
• Waiting for personal invitations
• Pastors think ministry should be
• done by pastors
• People think ministry should be
• done by pastors

64
Commitment...Ask For It!

• People arise to the commitment level asked of
  them.
• When you ask for a commitment, you get to choose
  who you will lose.
• You will lose the whiners and
• keep the winner.

65
Lay Involvement

• Gallup Poll
• 10 are actively involved in ministry
• 50 dont want to get involved
• 40 would like to be involved, but have never
  been asked.

66
Key Points for Assimilating

• Have a person with the Administration gift
  organize this very important ministry
• Make sure to get visitors names through
  registrations, gift cards, host and hostesses,
  visitors cards
• Map out route to visitors from church for gift
  delivery
• Have a volunteer to phone visitors inviting them
  to Pastors meal
• Organize deacon contact to visitors.

67
MONTH 6

• Dr. Engels Highpoint.
• By
• Dr. Owen Weston PhD