MailRoom%20presentation

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MailRoom presentation I.R.I.S. Enterprise Content
Management
Certification ISO9001(V2000)
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Concepts and goals of the mailroom

• Capture and dematerialization of all incoming
  paper
• Classifying/recognizing information and
  extracting metadata related to the nature of the
  information (invoice, mail, credit note, vacation
  request, etc) with no or poor human interaction
  for helping searches and dashboard production
• Distributing (more) automatically the information
  and monitoring the process
• Automatic filing of the information in a secure
  and central repository with long-term/legal
  archiving capabilities
• Integration with ERP or CRM systems for avoiding
  double encoding and loss of time

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Mailroom platform overview

• Capture
• Filing
• Processing

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Which needs does mailroom address ?

• Adherence to the numerous norms legal, quality
  (ISO), certifications, traceability
• Improves security and compliance
• Increases agility
• Control the process and the change cost
• Reduce risks

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Which needs does mailroom address ?

• Converge multiplicity of the information sources
  (mails, faxes, papers,) and format into a
  unified way of working
• Quickly Accessible by everyone through a unique
  and personalized interface according to the needs
• Reduces learning curve, improves productivity
• Improves supportability for the IT

Unified
Access
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Which needs does mailroom address ?

• Collaboration around a file exchanges,
  meetings, Common mail, validations, Follow-up
• Geographical dissemination of the exploitation
  sites or mobile users

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Which needs does mailroom address ?

•  Monitoring  of the informational activity

• Evaluate real ROI
• Evaluate resources required to achieve the SLA

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IRIS specialized Project Approach Skills

• Project management expertise
• planning, coordinating, steering, change
  management, motivating
• Documentary expertise
• document flow, file plan, feasibility,
  semantics, taxonomy, indexing
• Technical expertise
• developments, migration and integration
• architecture, products, platforms, project
  implementation, testing
• document management, workflow, vertical
  applications, messaging integration
• Training and technical support
• users and administrators
• developers
• maintenance - support - help desk
• incident management, change management

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Business Case Dexia Luxembourg
1300 users 8To (Tera) Data Covering Luxembourg,
Singapour, Londres, Jersey, Paris

• Global Mailroom processing project
• Customers central file (Identity cards,
  signatures, account opening, mail, authorities,
  etc)
• Credits related documents
• Insurance related documents
• Invoice, accounts payable
• Incoming document from the agencies
• Human ressources documents
• Funds management
• Customer complaints

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IRIS Solutions for mailroom
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• Technologies
• OCR
• ICR
• Barcode
• Graphics
• Anchor points
• Artificial Intelligence
• FlexForms
• Autosort
• Voting ICR
• Multiple ICR Engines

• Can/could process
• Tax forms
• Vote sheets
• Mail
• Checks
• Invoices
• CVs
• Faxes
• Census
• Polls

• IRISCapture is a complete, high-performance IT
  solution
• It guarantees a rapid return on investment
• A very high-end solution for the most complex
  data capture needs
• It exports its data directly to the ERP, CRM or
  accounting software
• The image of the invoices, archived in ICP, are
  accessible from the ERP/accounting system

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Docutec X4D

• Docutec X4D offer a set of predefined
  out-of-the-box solutions for Accounts payable,
  mailroom, HR departments, Customer Services,
  Insurances, Retail co-operation and Tax/Accouting
  services
• Specialized in document classification and
  metadata extractions
• Combined with IRISPowerScan and iHQC technology,
  it deliver a complete and strong platform for
  paperless office and electronic processing

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• Supports most popular high-speed scanners
  (Kodak, Fujitsu, Canon, etc.) thanks to generic
  TWAIN driver (volume per year)

• Integrates the latest technologies from I.R.I.S.
  
• - latest OCR engine (iDRS from I.R.I.S.)-
  Optimized language lexicons (I.R.I.S.)- OCR on
  low resolution color images- Very wide range of
  recognition languages for OCR zones (up to 125
  languages)- Add-on for ICR recognition
  (uppercase letters figures)- Add-on for Asian
  languages (Japanese, Korean, Trad.
  Simpl.Chinese)- Add-on for MICR fonts (OCR-A,
  OCR-B, E13B, CMC7)- Recognizes 23 types of
  barcodes, including the PDF 417 high density
  barcode

• easy-to-use interface
• Multi-image display (up to 8 images at a
  time) multi-criteria filtering dynamic
  zooming dynamic slider
• Integrated explorer
• Scanning/Indexing/Properties
• Customizable workspaces
• Dockable, cutomizable toolbars
• dynamic selection of objects through panes,
  viewer, slider.

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• Main features
• Full text recognition server (OCR)
• Document High Quality compression (iHQC)
• Multiple output format (doc, xls, pdf, etc)
• Scalable (multi-cpu support, parallel processing)
• SOA Compliant

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IRIS DocCenter 4.0

• Task management
• Visualize tasks to do
• Visualize tasks your asked to someone else
• Be notified by email
• Notes on documents
• Textual notes along the document
• Graphical notes on the document (use universal
  viewer)
• Home/Personal space and shared spaces
• Access directly DocCenter from Microsoft Office /
  Outlook
• Google-like search
• Can run on any platform that support java
• Rich web browser access client

• Information organization
• Search Diffusion
• Security
• Visualization
• Collaboration
• Outlook Office integration
• Offline base creation
• Software architecture
• APIs

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Few references
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Merci
Trugarez
Gracias

French
Spanish
Breton
Korean
Arabic
Hebrew
Tack så mycket
Hindi
Traditional
Swedish
Obrigado
Chinese
Thank You
Tak
Brazilian
Portuguese
Danish
English
Grazie
Dankon
Danke
Italian
Chinese
Esperanto
Simplified
German
Dank u
Japanese
Dutch
go raibh maith agat
Dekujeme Vam
Thai
Gaelic
Czech
Tamil