Sustainable Procurement Project

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Sustainable Procurement Project

• Jimmy Brannigan Dr Neil Smith
• ESD Consulting Ltd University of Southampton

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Sustainable Procurement Project

• Structure
• Brief background on the project
• Hear from the University of Southampton on how
  they took the project forward
• Summary of the key findings and progress

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Sustainable Procurement Project

• What is the challenge?
• Public commitment to sustainability and
  sustainable procurement
• Some staff engaged and enthused
• Lots of guidance
• Growing understanding of the need to be doing
  something!

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Sustainable Procurement Project

• What is the challenge?
• Still a gap between the policy and practice
• Lots of guidance but not always helpful
• Sustainable procurement perceived to be too
  difficult
• People dont always know where to start

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Sustainable Procurement Project

• Background
• Three year project
• Reducing negative environmental and social
  impacts through purchasing
• Steering group, partners from Further Education
  and Higher Education
• Worked with 16 colleges and universities
• Action learning, networks and dialogue and hands
  on support

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Sustainable Procurement Project

• Year One
• Establishing baselines, gaining an understanding
  of the different challenges from colleges and
  universities, work up action plans for each
  institution
• Year Two
• Running training, developing the tools and
  skills amongst the partners, action plan review,
  production of guidance documents
• Year Three
• Hands on Support work with the institutions to
  train staff, implement action plans, communicate
  to the institution

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Sustainable procurement at University of
Southampton
Dr Neil Smith 1st April 2008
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Aims

• Background
• Project approach
• What went well not so well
• What have we achieved
• Recommendations

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Background
We use more than 1 million sheets of A4/A3
copier/printer paper every week

• 5,000 staff 20,000 students
• 110M non-manpower spend in 2005/6
• Devolved budgets
• lt20k no Procurement involvement
• No sustainable procurement policy

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Project approach

• Sponsors
• Malcolm Ace, Director of Finance
• Kevin Monaghan, Director of Estates
• Project team
• Justin Candy, Head of Procurement (Executive)
• Neil Smith, Environment Manager (Manager)
• John Gordon, Senior Procurement Officer
• Jon Beale, Business Community Services Manager
• Inez Scudder, ISS Manager
• Candy Snelling, SU Environment Ethics Officer
• Prof Richard Lamming, Head of School of
  Management
• Dr Ian Williams, School of Civil Engineering
  Environment

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Project approach

• Change in behaviour and attitudes of staff,
  students and suppliers
• Commitment senior managers
• Support guidance staff, students suppliers
• Supplier selection PQQ tender evaluation
• Measure KPIs, Supplier audit
• Work with others SUPC, HEIs, Las etc
• Communication Inform to raise awareness

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What went well

• Senior management commitment
• EAUC workshops
• Specific items
• Paper
• Food (HELO)
• Communication

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What didnt go so well

• Change to internal processes
• Mis-match between supplier claims practice
• Market place not ready to respond

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What have we achieved?

• Opportunity to introduce sustainable procurement
  into University
• Achieved Level 1 of flexible framework by April
  2007
• More to do

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Recommendations

• Get senior management support
• Cross-functional team approach
• Use EAUC support
• Concentrate on specific items/products
• Look at internal processes
• Good luck!

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Sustainable Procurement Project

• Summary of progress
• Procuring the Future
• Partner progress
• Key learning from the project

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Procuring the Future
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The Flexible Framework
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Sustainable Procurement Project

• People trained / capacity built
• Level 1 achieved
• At the start of the project 8
• At the end of the project 92

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Sustainable Procurement Project

• Policy, strategy and communications
• Level 1 achieved
• At the start of the project 25
• At the end of the project 100

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Sustainable Procurement Project

• Procurement process
• Level 1 achieved
• At the start of the project 8
• At the end of the project 92

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Sustainable Procurement Project

• Supplier engagement
• Level 1 achieved
• At the start of the project 8
• At the end of the project 92

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Sustainable Procurement Project

• Measurement and results
• Level 1 achieved
• At the start of the project 8
• At the end of the project 100

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Sustainable Procurement Project

• Level 3 or above by April 2009
• People 67
• Policy / strategy 67
• Procurement process 67
• Supplier engagement 41
• Measurement results 41

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Sustainable Procurement Project

• Key learning from the project
• Its a journey
• Its ok not to have all the answers
• Its about building confidence
• Its about creating a space for people to
  explore, innovate and learn
• What next?

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Sustainable Procurement Project

• Jimmy Brannigan
• ESD Consulting Ltd
• jbrannigan_at_esdconsulting.co.uk