Sustainable ICT in Your University or College

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Sustainable ICT in Your University or College

• by Nicola Hogan, EAUCs Sustainable ICT Project
  Manager
• Rob Bristow, e-administration Programme Manager
  JISC

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The EAUC

• What is EAUC, Environmental Association for
  Universities and Colleges,
• was launched in 1996,
• staff of 13 and growing,
• offices in Cheltenham and Scotland.
• Our aim To raise the profile of environmental
  management and facilitate the improvement of
  environmental performance in member
  institutions.

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The EAUC

• How do we do that..
• Providing a forum for the sharing of experiences
  and information between individuals from
  different colleges and universities (swapping
  case studies and information).
• but has expanded to include information and
  guidance on
• Procurement, Environmental Legislation, ICT and
  Research etc,.all of which enable each
  universities and colleges to improve their
  environmental performance.

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EAUC Programmes

• Sorted
• Sustainable Online Resource and Toolkit. The
  toolkit contains information on Sustainability,
  (providing information to those new to green
  issues), case studies from universities
  colleges that have improved their sustainable
  performance.
• Universities that Count
• Essentially a benchmarking programme where
  Universities can assess their overall sustainable
  performance, receive a grade
• and then figure out how they
• can improve on it.

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EAUC Programmes

• Continuing Professional Development (CPD)
  Programme
• Provides comprehensive Training for universities
  college staff that are working towards
  sustainability in their institution.
• The programme provides training from topical
  experts that is relevant to current
  issues.Sustainability Leaders Programme
• (as above) for senior management

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EAUC Events

• Annual Conference
• Where our members have the opportunity to come
  together with associate members to network and
  showcase their work.
• The 2010 EAUC Annual Conference was held in
  Bangor, South Wales and was attended by 325
  people in total, mix of 175 delegates,
• 91 exhibitors 50 speakers
• Publications
• Earth Magazine,
• E News and Insight.

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EAUC Events

• Green Gowns Awards,
• UC are awarded for their environmental
  performance
• business are allowed to sponsor these events
• Categories for participation include Carbon
  Reduction, Green ICT, Research, Sustainable
  Construction Refurbishment, Student Initiatives
  and Campaigns,
• The Green Gown Awards Ceremony 2010 will be held
  at the Swan at Shakespeares Globe, London on
  16th June.

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EAUC Membership

• EAUC Membership Universities and Colleges can
  apply as a member (FE and HE sector) or
• Can apply as an Associate Member (business
  government organisations, local council, charity
  etc.)
• EAUC have in total over 280 UC members and 59
  associate members from various sectors of
  industry.
• How do you become a member ? By paying an
  annual subscription the cost of which will
  depend on the size of your institution.
• Benefits of Membership Access to a wide range of
  sustainable information, sector contacts,
  publications etc www.EAUC.org.uk

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Background Information on the Project.why are we
rolling out this project ?

• Government Legislation The 2008 Climate Change
  Act set a target to reduce Carbon emissions by
  26 by 2020 (1990 levels).
• Research (by Suste-IT) has shown that ICT use
  accounts for 2 of CO2 emissions worldwide.
• The FHE sector uses almost 1.5 million PCs,
  246,000 printers and 238,000 servers.
• Emits gt 500,000 tonnes of CO2
• Annual ICT related energy bill for the FHE sector
  116 million

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Background Information on the Project.why are we
rolling out this project ?

• The extraction and processing of materials that
  go into the manufacture of ICT equipment has a
  very heavy environmental footprint
• A study (IVF, 2007) a European PC and 17 monitor
  20kgs of materials.
• A PC Monitors life cycle will include the
  disposal of 37kgs of non hazardous waste and
  0.7kgs of hazardous waste.

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Background Information on the Project.why are
we rolling out this project ?

• The production of a PC monitor will consume..
• 3,244 mega joules of energy
• 920 litres of process water
• Create..
• 193 kgs of greenhouse gasses
• also release heavy metals, contribute to acid
  rain and other air, soil and water pollutants.
• We still need to educate via the use of
  technology just more sustainably.

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Principle Aims of the Sustainable ICT Project

• To help Universities and Colleges across the UK
  become more sustainable in their choice and use
  of ICT systems
• To reduce their energy use
• To reduce their CO2 emissions
• To save money on their energy bills..
• UCs will also benefit from
• Improving their green credentials increase in
  college applications, help with funding and avoid
  penalties.

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An Outline of the Projects Methodology..

1. Create awareness of the project through e- mails,
   flyers, workshops, attendance at conferences etc.
2. Recruit 16 Universities and Colleges across the
   UK (8 in York Humberside Region and 8 in the SW
   and SWa. Region. London Higher are conducting
   study in the London area.
3. Establish an ICT systems baseline-dataset for
   each of their institutions through the use of the
   SusteIT Tool.
4. Set a time-frame for improvement (15-18 months)
   with regular progress updates.

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An Outline of the Projects Methodologycont.

• Identify where and how their ICT systems can be
  improved
• Offer guidance and support throughout the course
  of the time-frame by offering consultancy support
  and sector support etc.
• Re-calculate their ICT systems baseline-dataset
  (using the SusteIT tool) thus demonstrating
  improvement.
• Before and After of energy use and CO2
  emissions

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Sustainable Improvements in Technology

• Possible sustainable options are
• Printing Centers Having a centralized printing
  center is more efficient in terms of
• 1 Energy use switch to powersave, economode or
  switch off.
• 2. Paper use setting printers to print double
  sided by default, reuse scrap paper, monitor
  paper use.

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Sustainable Improvements in Technology cont..

• PC Power-down Computers that automatically shut
  off when not in use.
• Virtualization Applies to Servers and Data
  Centers where servers used to perform only 1
  function now it serves 2 or 3 and operates more
  efficiently, is smaller in size, is typically no
  longer on site. Not having a large number of
  servers means not paying for its associated
  running costs i.e. energy, space, staff and air
  conditioning systems.

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Sustainable Improvements in Technology cont..

• Data Centers Made more efficient through
  correct placement of equipment to optimize flow
  of cold air/natural cooling when weather allows
  it. (WLC, 20 red. in data center running costs
  by vented door).
• Thin Client Technology Using smaller more
  streamline, more compact equipment e.g. going
  from a 20kg desktop to a laptop or notebook.

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Sustainable Improvements in Technology cont..

• Cloud Computing Computer resources are
  delivered over the Internet by external service
  providers. University e-mail address, university
  linked schedules, timesheets etc., the
  responsibility for delivering the service will be
  given to a service provider such as Google or
  Amazon.
• Mix Match of sustainable ICT, implement more
  than one sustainable option and all have proven
  successful in CO2 emission reduction.

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Scotlands Success

• Stevenson College Anticipating a cost savings of
  70,000, in reduced energy costs since using
  server virtualization.
• QMU Anticipating energy savings of 70,000 kWh
  of energy through replacement of conventional
  PCs with thin client ones and automatic shutdown
  of non 24/7 PC hardware.
• Angus College Reduced overall ICT power
  consumption by 15 through power-down

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How you can get involved ?

• If your University or College is located in the
  York Humberside, SW or SWa region or in the
  London region, you are a candidate for
  participation.
• Once youve agreed to participate in the project,
  we ask that you..
• 1. agree to stay the course of the project,
• 2. produce ICT system datasets as required and
• 3. provide us with a point of contact.

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How you can get involved

• If you are not one of the participants you can
  still benefit from the project by
• receiving information via e-mails, checking out
  the EAUCs website and tracking the projects
  progress.
• Wont have the benefit of free consultancy
  support but you will benefit from learning about
  what other institutions have achieved, hurdles
  they faced, how they overcame them etc.

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Using the SusteIT Tool

• Very straight forward
• Gather your institutions ICT system
  baseline-dataset. Your data should include facts
  and figures on
• number of ICT equipment pieces, energy usage
  (kWhs) and running times (hrs) of your
• HPCs, Servers, PCs Monitors, Networks,
  Phones, Imaging, and AV equipment.

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Using the SusteIT Tool

• The SusteIT Tool is very user friendly with
  1.sections of information for guidance
• 2. all ICT equipment listed
• 3. easy to flip between data sheets
• 4. Colour co-ordinated for ease of use
• Yellow Energy Use
• Blue Number of pieces of equipment,
• Green Categories of equipment.
• www.susteit.org/files/category.php.cat?ID4

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Why get involved ?

• Legislation .( 1st slide)
• Part of The Commitment to Climate Change The
  2008 Climate Change Act set a target to reduce
  Carbon emissions by 26 by 2020 or by 80 by 2050
  (1990 levels).
• HEFCE (2008) have stated that it is committed to
  reducing its ICT related emissions make
  sustainable development a central part of our
  strategy for the future development of the higher
  education sector http//www.hefce.ac.uk/pubs/hef
  ce/2008/085F18/08_18.doc

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Why get involved ?

• UCs will achieve savings in..
• Energy costsrunning ICT systems and associated
  costs cooling the server rooms, lighting
  computer rooms, etc.
• Spaceno longer need as much server rooms, desk
  space for PC and printers are reduced etc.
• Staff staffs time is freed-up by not having to
  deal with as many technical issues.
• CO2 emissions

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Any Questions or Comments

• Nicola Hogans Contact Details.
• E-mail Nhogan_at_eauc.org.uk
• Phone [phone]
• Twitter NicICT
• Web www.eauc.org.uk/greening_ict_with_jisc

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Project Partners

• JISC www.jisc.ac.uk/whatwedo/programmes/greening
  ict/ictenergy.aspx
• SusteIT http//www.susteit.org.uk/about-susteit/i
  ndex.php
• HEEPI http//www.heepi.org.uk/
• HEFCE http//www.hefce.ac.uk/