County Test Coordinators Meeting

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WESTEST 2 EXAMINER TRAINING FAYETTE COUNTY May
2009
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WESTEST 2 training is required annually for all
personnel with access to secure materials per
WVBE Policy 2340.
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WESTEST 2 Training Materials

• Security Procedures
• County Test Coordinators Responsibilities
• Training of Principals/Building Level
  Coordinators
• Training of Examiners
• Training Resources and Materials

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WESTEST 2 Grade 3

• Test Booklet
• Answers bubbled within Test Booklet

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WESTEST 2 Grades 4-11

• Test Booklet
• Students can write in Test Booklet
• Answer Document
• Answers bubbled on Answer Document

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Training Examiners

• Review West Virginia Board of Education Policy
  2340 with Examiners.
• Review the Responsible Test Administration
  Practices section of the Test Coordinators
  Manual.
• Train Examiners
• --in the proper completion of forms.
• --in proper return of testing materials.

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Training Examiners

• Instruct Examiners
• --to read and follow all standardized testing
  procedures as outlined in Examiners Manual.
• --that no test booklet and/or answer documents
  may be removed from the room.
• --not to disclose the contents of WESTEST 2.
• --not to review completed answer documents or
  test booklets.

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Training Examiners

• Instruct Examiners to immediately report any
  alleged security breach to the Principal/
  Building Level Coordinator, County Test
  Coordinator, County Superintendent, or Office of
  Assessment and Accountability.
• Any individual who administers, handles, or has
  access to secure test materials at the county or
  school shall complete each required assessments
  training, as appropriate, and sign the
  appropriate Secure Materials Agreement.

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Preparations in Advance

• Ensure that all Examiners are trained in the
  following
• All test security procedures
• Reporting procedures for any violation of test
  security
• Possible consequences of test or data security
  violations
• The Testing Code of Ethics
• Test administration procedures
• Preparation of classrooms for testing
• Documentation of IEP Accommodations (WVS.326
  Print Special Education Student Testing Options
  Report)
• Require Examiners to sign and return Test
  Procedures Agreement for Examiner.

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Standardized Conditions RequiredAdministration

• Examiners
• must meet criteria established in Policy 2340.
• must be trained.
• must sign the Examiners/Scribes Secure
  Materials and Test Procedures Agreement.
• must know and follow test administration
  procedures and directions in accordance with the
  Examiners Manual.

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Standardized Conditions
RequiredAdministration Reproduction of
materialswritten, mechanical, electronic,
oralis forbidden.
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Standardized Conditions RequiredSetting

• Examiners should
• provide least disruptive seating arrangements.
• ensure relevant instructional materials are not
  displayed in the testing area.
• provide an environment free of distractions
  intercoms, cell phones, pagers, watches with
  alarms, etc.

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Standardized Conditions RequiredSetting

• Examiners should
• place a Do Not Disturb sign on the door.
• ensure adequate lighting and ventilation.
• not test students immediately after strenuous
  physical exercise.

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Options to Standardized Setting

• Individual, small group, or different class
  testing may be provided.
• Adaptive furniture may be provided.
• Special lighting and/or acoustics (such as a
  microphone and speakers) may be provided.

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Standardized Conditions RequiredPresentation

• Instructions in the Examiners Manual must be
  followed precisely.
• Instructions in shaded areas and preceded by the
  word SAY must be read verbatim.
• Instructions for use of calculators on all
  sessions of the Mathematics and Science tests
  must be followed.

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Standardized Conditions RequiredPresentation

• Testing must be monitored at all times and
  irregularities effecting two or more students
  must be recorded on the Testing Irregularity
  Sheet provided (see Appendix J).
• Examiners may not define or pronounce words for
  students.

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Standardized Conditions RequiredPresentation

• Assistance to students should be limited to
• mechanical aspects of marking answers.
• clarifying scripted directions.
• finding the correct place to answer the question.

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Options to Standardized Presentations

• Color visual overlays may be used.
• Visual magnifying equipment may be used.

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Standardized Conditions RequiredResponse

• Students in Grade 3 will indicate their answers
  directly in the test booklets.
• Students in Grades 4-11 will indicate their
  answers on answer sheets.
• Examiners must show examples of the proper way to
  fill in the answer document for both
  multiple-choice and gridded response items.
• Students must make clear erasures and write
  answers in the space provided.

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Standardized Conditions RequiredResponse

• Highlighters, markers, colored pencils, and pens
  are not to be used in the testing process.
• Students may use 2 pencils to fill in graphic
  organizers, underline key words, or complete
  problem solving techniques in the test booklets.

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• Graph paper and scratch paper are considered
  secure material and must be collected and
  destroyed by the Principal/Building Level
  Coordinator at the end of each testing session.

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Options to Standardized Response

• Templates (e.g., a typoscope) may be used to
  maintain place.
• Audio amplification equipment may be used.
• Place markers may be used.

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Options to Standardized Response

• Scratch paper, graph paper, line guide, slate,
  and/or abacus for computations, alignment, and
  note taking while reading and responding to
  questions is permissible in all content areas.
• A scribe may be used when a short-term medical
  condition (e.g., a fractured arm in a cast)
  precludes the student from writing with the
  dominant hand to mark responses.

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Standardized Conditions RequiredTiming

• The WESTEST 2 content area tests are not timed.
• All sessions of a content area test are to be
  completed on the same day they are begun.
• Your county will provide a testing schedule for
  your school.
• The test should be given at the beginning of the
  school day to help maximize student performance.

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Standardized Conditions RequiredTiming

• Students who typically take longer to complete
  tests may be grouped together.
• Students requiring additional time must be
  accommodated.
• Additional time must not result in an opportunity
  for the student to study information on a test
  already started.

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Standardized Conditions RequiredTiming

• Breaks must be provided as indicated on the
  suggested testing schedule.
• When breaks are given, test booklets must be
  closed and all test materials must be secure.
• Students should be instructed not to discuss the
  test during scheduled breaks and upon completion
  of testing.
•  

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Make-up Sessions

• The Principal/Building Level Coordinator is
  responsible for scheduling the time and place for
  the make-up sessions and for assigning an
  Examiner to administer the test(s).
• Test security procedures must be followed before,
  during, and after each testing session.
• Follow all scripted directions during the make-up
  sessions.
• Give the students all scheduled breaks.

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Preparing Students for Testing

• Ensure all students are familiar with both the
  general types of questions on the test and the
  procedures to follow when recording the answers.
• Remind students the day before the test to bring
  appropriate activities to work on when they
  complete their tests.
• Have quiet activities prepared for those students
  who forget to bring their own. Activities must
  be unrelated to that days testing.

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Before Test Administration

• Obtain a class packet from the Principal/Building
  Level Coordinator. The class packet contains
• secure test booklets and answer sheets that must
  be checked out and recorded on the Security
  Checklist
• a DO NOT DISTURB sign for the door
• at least two sharpened No. 2 pencils with good
  erasers for each student
• a supply of scratch paper
• a supply of graph paper
• a Testing Irregularity Sheet

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Before Test Administration

• Ensure you have a copy of the Test Examiners
  Manual , as well as manipulatives and reference
  sheets, as needed for each student.
• Check each test booklet (Grade 3) or answer sheet
  (Grades 4-11) to verify that it has a pre-coded
  student label. If there is no pre-coded label and
  the Bio-Grid is blank, contact the
  Principal/Building Level Coordinator.
• Leave the student name and teacher name lines
  blank on the front cover of the test booklets.
  Students must complete this information.

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Preparing the Classroom for Testing

• Clear desks and work areas of all booklets,
  papers, and other materials.
• Ensure that NO information pertinent to the test
  being administered is displayed in the classroom
  during test administration.

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Manipulatives Chart
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Preparing Manipulatives

• Mathematics punch-out rulers are provided with
  the testing materials and should be prepared
  prior to the day the Mathematics test is
  administered.
• Students may also use personal rulers or
  calculators, as long as these tools do not
  display formulas, hints, or information that
  could be used to answer test questions.
• Mathematics Formula Sheets and Science Reference
  Sheets are independent of the test booklets and
  must be distributed with each content area test.

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Preparing Calculators

• Any kind of graphing calculator may be used,
  except one with a typewriter-style (QWERTY)
  keypad or one that includes a computer algebra
  system (CAS).
• All types of memoryincluding standard memory,
  ROM, and flash ROMmust be cleared to factory
  defaults both before and after testing.
• Any programs or applications must be removed
  prior to and after testing.

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Preparation of Test Booklet

• On the test booklet cover,
• ensure each student prints his/her name on the
  front cover of the test booklet.
• ensure each student prints the Examiners name
  on the line provided each day.

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Test Booklet Cover Student
Label (Grade 3 ONLY) Inventory
Barcode Barcode Number Student
Name Examiner Name
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Test Booklet Cover Inventory
Barcode Barcode Number Student
Name Examiner Name
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Reading Language Arts

• The Reading Language Arts section in the Answer
  Document is not divided into sessions like the
  other content areas.
• Students should complete Session 1 and then stop
  on that particular number both in the test
  booklet and on the answer document.
• When Session 2 begins, make sure the item number
  in the test booklet matches the item number on
  the answer document.

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Script for Administration

• Examiners must follow the scripts verbatim for
  each content test.
• Reading/Language Arts test may not be read aloud
  or signed to any student. Only the directions
  may be read aloud or signed.

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Script for Administration
 

• Each content area will be designated with an
  icon
• Mathematics
• Reading/Language Arts
• Science
• Social Studies

 
 
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Script for Administration

• The scripts for all grades and all contents are
  found in the Examiners Manual.
• Ensure the script matches the test booklet for
  the grade and content.

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Script for Administration Grade 3
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Script for AdministrationGrades 4-11
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During Testing

• Set aside the test booklets and answer documents
  for students who are absent.
• Each day, shortly after the test administration
  begins, the Principal/Building Level Coordinator
  will collect
• test booklets (ALL grades)
• answer sheets (Grades 4-11)
• Read the student directions verbatim.
• Directions to be read aloud are printed in boxes
  and preceded by the word SAY.
• Explanations providing greater detail are printed
  in italics.

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During Testing

• Give students adequate time to complete the
  content area test.
• If a student requiring additional time stops
  working for more than 10 minutes, it is
  recommended that the testing session for that
  student be terminated.
• Each content area test must be completed on the
  day it begins.
• Circulate around the room to monitor student
  progress on the test.

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During Testing

• Record any test administration problems on the
  WESTEST 2 Testing Irregularity Sheet (see
  Appendix J).
• All irregularities that could lead to
  invalidation of the test results must be reported
  to the Principal/Building Level Coordinator as
  soon as possible on the same day they occur.
• Damaged test booklets (All Grades) and answer
  sheets (Grades 4-11) need to be reported to the
  Principal/Building Level Coordinator immediately.

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During Testing

• Do not destroy or dispose of damaged test
  booklets or answer sheets.
• Grade 3 - Make sure students write in their test
  booklets only in approved areas. Students should
  fill in each circle completely for their answer
  choices.
• Students who complete a test early should close
  their test booklet and answer sheet.
• Do not re-open until instructed to do so.

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During Testing

• Make sure test booklets are closed and answer
  sheets are secure during breaks.
• At the end of each day of testing
• check in all test booklets and answer sheets to
  the Principal/Building Level Coordinator.
• ensure the number of test booklets and answer
  documents matches the number assigned to you on
  the Security Checklist.

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After Testing

• Sort the test booklets in numerical order by
  Security Barcode, with the spines facing in the
  same direction.
• Sort the answer documents in order matching the
  numerical order of the test booklets.
• Return the test booklets and answer documents to
  the Principal/Building Level Coordinator at the
  locked and secure central location immediately
  after the testing session has ended.

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After Testing

• Ensure the number of test booklets and the
  number of answer sheets matches the number
  assigned to you on the Security Checklist when
  you check them in to the Principal/Building Level
  Coordinator.
• Return the completed WESTEST 2 Testing
  Irregularity Sheet to the Principal/Building
  Level Coordinator if an irregularity has
  occurred.

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After Testing

• Return the secure scratch paper and graph paper
  to the Principal/Building Level Coordinator for
  shredding.
• Verify the Braille bubble has not been filled in
  unnecessarily.
• Verify that the box labeled Administrators Use
  OnlyInvalid on the inside-front cover of the
  test booklet (Grade 3) and front lower right
  corner of answer sheet (Grades 4-11) has not been
  filled in unnecessarily. Only the
  Principal/Building Level Coordinator may
  invalidate a content area test.

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For Questions/Issues

• Examiners contact your Principal/Building Level
  Coordinator.

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Standard Conditions with Accommodations for
Students with an IEP or Section 504 Plan

• All students with an IEP or a Section 504 Plan
  are to participate in all components of the
  WESTEST 2 in the grade level at which they are
  enrolled, except for those students who meet the
  criteria for participation in the West Virginia
  Alternate Performance Task Assessment (APTA).

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• It is recommended that students with an IEP or a
  Section 504 Plan be assessed following the same
  testing schedule as their regular education peers
  in their enrolled grade.
• Students with an IEP or Section 504 Plan should
  be tested in the same content area on the same
  day as their peers unless other scheduled
  arrangements have been approved by the County
  Test Coordinator.

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• The student is to receive all assessment
  accommodations as outlined in the IEP or Section
  504 Plan. For additional information, refer to
  West Virginia Guidelines for Participation in
  State Assessments http//wvde.state.wv.us/oaa/pdf/
  West20Virginia20Guidelines20for20Participation
  20in20State20Assessments204-16.pdf.

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Accommodation

• An accommodation is a change in the
  administration of an assessment, such as setting,
  scheduling, timing, presentation format, response
  mode or others, including any combination of
  these, that does not change what is intended to
  be measured by the assessment or the meaning of
  the resulting scores an accommodation does not
  change the construct of the test.

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• Read aloud verbatim the directions, stimulus
  material, questions and/or answer choices for the
  Mathematics, Science and Social Studies tests as
  per the IEP or Section 504 Plan.
• On the Reading/Language Arts test, only the
  directions may be read aloud.
• For a blind/partially-sighted student who does
  not read Contracted Braille or Nemeth Code, the
  directions, stimulus material, questions and/or
  answer choices may be read aloud verbatim to the
  student for the Mathematics, Science and Social
  Studies tests.

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• Use a text-talk converter to present directions,
  stimulus material, questions and/or answer
  choices verbatim for a blind/partially-sighted
  student, when that is the students typical mode
  of accessing written material.
• Rephrase directions to state the same message in
  a new or different way and not breach security of
  the test items or give away an answer. (ONLY by
  a trained Examiner.)

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• Use Braille or other tactile form of print when
  that is the students typical mode of accessing
  written material. Student responses must be
  transcribed to a standard test booklet (Grade 3)
  or onto an answer document (Grades 4-11). Refer
  to Directions for Transcribing in the Examiners
  Manual.

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• Use an electronic translator or sign-dictionary
  to present directions, stimulus material,
  questions, and answer choices for the
  Mathematics, Social Studies, and Science tests.
• On the Reading/Language Arts test, only the
  directions may be presented using an electronic
  translator or sign-dictionary.

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• Use a large print edition (18 point font) of the
  test when it is the students typical mode of
  accessing written material.
• Student responses must be transcribed to a
  standard test booklet (Grade 3) or onto an answer
  document (Grades 4-11). Refer to Directions for
  Transcribing in the Examiners Manual.

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Response

• Student records responses in Large Print test
  booklet. Transcribe student responses to a
  standard test booklet (Grade 3) or onto an answer
  document (Grades 4-11). Refer to Directions for
  Transcribing in the Examiners Manual.
• Indicate responses to a Scribe for gridded
  response and when the student is physically
  unable to respond otherwise. Refer to Directions
  for Transcribing in the Examiners Manual.

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• Use a computer, typewriter or other device to
  respond. Student responses must be transcribed
  to a standard test booklet (Grade 3) or onto an
  answer document (Grades 4-11). Refer to
  Directions for Transcribing in the Examiners
  Manual.
• Use Braille or other tactile form of print when
  that is the students typical mode of responding
  to written material. Transcribe student responses
  to a standard test booklet (Grade 3) or onto an
  answer document (Grades 4-11). Refer to
  Directions for Transcribing in the Examiners
  Manual.

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• Use an abacus on all parts of the Mathematics and
  Science tests.
• Provide physical support for a student by an aide
  if this support is provided routinely and if the
  aide has been trained as an Examiner.
• Use an electronic translator or sign-dictionary
  to indicate answer choices.

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Scheduling

• Provide more breaks than are scheduled as long as
  the breaks do not allow an opportunity for the
  student to study information on a test already
  started.
• Schedule breaks according to students needs.
• Complete all tests on the same day that they are
  started.

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Additional Accommodations

• An IEP Team or Section 504 Committee may request
  from the Office of Student Assessment Services
  permission to use other accommodations. A
  request for a student to use an assessment
  accommodation that does not appear in the West
  Virginia Guidelines for Participation in State
  Assessments must be received by the Office of
  Student Assessment Services, Attention Sandra
  Starr, Coordinator, no later than Friday, April
  17, 2009. The request must come from either the
  County Test Coordinator or the County Special
  Education Director.

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• WVS.326 Format
• School Number Grade
  Level
• WVEIS Number
• 280020548 ADAMS TERESA N 402 07
• P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT RLA)
• WVEIS Code for Accommodation
• T03 TAKE MORE BREAKS (NO STUDYING) WVEIS
  Code Descriptor

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WVEIS Presentation Codes

• P02 Have test read aloud verbatim (except
  WESTEST R/LA)
• P03 Use braille or other tactile form of print
• P06 Have test presented through sign language
  (except WESTEST R/LA)
• P13 Have test presented through text-talk
  converter (VI)
• P15 Have directions only read aloud (acceptable
  for WESTEST R/LA)
• P16 Have directions presented through sign
  language (acceptable for WESTEST R/LA)
• P17 Use secure electronic braille note-taker (for
  directions test stimulus materials)
• P18 Have directions rephrased by trained examiner
  
• P19 Use large print edition (when it is typical
  access)
• P20 Use tactile graphics (WV APTA only)
• P24 Use electronic translator or sign-dictionary
  to present test (except WESTEST R/LA)
• P25 Use electronic translator or sign-dictionary
  to present directions only (acceptable for
  WESTEST R/LA)
• P21, P22, P23 and P26 for online writing
  assessment ONLY

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WVEIS Response Codes

• R02 Indicate responses to a scribe
  (selected-response items)
• R03 Use braille or other tactile form of print
  (when it is typical response mode)
• R05 Use an abacus (acceptable for the blind on
  all parts of WESTEST math and science)
• R11 Use computer, typewriter or other assistive
  technology device to respond
• R13 Provide physical support (if routine) by aide
  who is trained examiner
• R16 Mark responses on large-print test booklet
• R17 Use an electronic translator or
  sign-dictionary to respond

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WVEIS Timing Codes

• T03 Take more breaks (no studying)
• T04 Use extra time for any timed test (WESTEST
  not timed)
• T07 Flexible scheduling, extra time within the
  same day (no studying)

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• After each WESTEST 2 administration, the assigned
  Examiner(s)
• will mark the listing as follows
• Underline the name(s) of his/her assigned
  student(s).
• Circle the accommodation(s) that were provided to
  each of the student(s).
• Asterisk the accommodation(s) that were not
  provided and the reason they were not provided to
  each of the student(s).
• If a student refuses an accommodation(s) write
  REFUSED and the reason for refusal for any
  accommodation(s) the student refused to accept.
• If a timing accommodation(s) is not provided,
  write the reason it was not provided next to the
  specific accommodation.
• Sign with legible signature/date of test
  administration at the bottom of each page of the
  report.
• Return the Print Special Education Student
  Testing Options Report(s) to the
  Principal/Building Level Coordinator.

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• The only acceptable reasons to violate the IEP
• are if the student
• refused to accept the accommodation(s) or
• finished the test before extra time was provided,
  specifically T03 and T04 on the IEP.
• Assigned Examiner(s) must inform the Principal
  who
• informs the Special Education Director of all
  incidents
• of students not receiving accommodation(s)
  defined
• in a students IEP. All incidents require
  written
• documentation in the student file.

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• 280019422 ADKINS CHARLES A
  402 07
• P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT
  WESTEST R/LA)
• T03 TAKE MORE BREAKS (NO STUDYING)
• T07 FLEXIBLE SCHEDULING, EXTRA TIME WITHING
  THE SAME DAY (NO STUDYING)
• R11 USE A COMPUTER, TYPEWRITER, OR OTHER DEVICE
  TO RESPOND

Student finished before I could provide an
additional break.
Refused student stated he did not want extra
time.
Sandra K. Starr October 9, 2006