PRINCE 2 Project Management Method

1
PRINCE 2 Project Management Method
Presentation by M Willetts to Quality and
Performance Group 26th November 2001
2
Why Structured Project Management?..

• More Reliable Delivery
• Better Use of Resources
• Best Value / Best Practice
• Earned Autonomy
• Key Feature of Change Management

3
What is PRINCE 2 and Why Use it?

• PRINCE - PRojects IN Controlled Environment
• Framework for Project Planning and Management
• De facto Standard..in Public and Private Sectors
• Proven Best Practice
• All Project types Not just IT

4
Key Features of PRINCE 2

• Focus on Business Justification
• Defined Organisational Team Structure
• Clear Roles and Responsibilities
• Emphasis on Products and Deliverables
• Emphasis on Manageable Stages
• Adaptable dependent on Project

5
PRINCE 2 Provides Projects with..

• Controlled Start, middle and end
• Regular reviews against plan
• Regular review against Business Case
• Clear decision points
• Control of deviations from plan
• Control of Risks
• Involvement of all stakeholders
• Effective Communication Channels

6
PRINCE 2 enables Project Managers to

• Establish clear Terms of Reference
• Use a defined structure for Decisions
• Better planning and control through Stages
• Ensure Resource Commitments
• Provide regular Management Reporting

7
PRINCE 2 enables other Stakeholder to

• Effectively Participate in Projects
• Participate in Quality checks
• Ensure Requirements are Met

8
Project Structure and Roles..

• Project Board
• Executive, Senior User, Senior Supplier
• Project Manager
• Project Assurance
• Project Support

9
Key Controls

• Project Mandate / Business Case
• Project Initiation Document (PID)
• Project Plan / Stage Plan
• Communication Plan
• Risk Log / Issues Log
• Exception Report
• Highlight Report
• End Stage Report
• Lessons Learnt Report
• End Project Report

10
Application of PRINCE 2

• IT Services Established PSO
• Adapted PRINCE 2 for IT Projects
• Produced Key documentation
• Applying to e-Govt Pathfinder Programme
• Developed Supporting Web Site
• Corporate Services/IT Services/Project Support
  Office/Project Support/Prince2

11
Possible Way Forward

• Adopt PRINCE 2 Corporately
• Train Project Managers / Boards
• Utilise PSO
• Utilise developed Salford Standards
• Utilise Intranet
• Begin with ???