Document Management Solutions: Top Reasons for Adopting Digital Records

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Document Management Solutions

• Top Reasons for Adopting Digital Records

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Document Management Solutions

• Adopting document management solutions improves
  the way business manages its records
• Transforms business by eliminating paper
• Business save time and money amongst other
  benefits
• Best management systems improve business
  processes without requiring major overhaul

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Document Management Solutions

• Regulatory Compliance
• Additional legislation requires companies and
  industries to adhere to special requirements in
  record keeping
• Sarbanes-Oxley compels companies to prove
  financial information has not been altered
• HIPAA requires privacy for all patient medical
  records

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Document Management Solutions

• Regulatory Compliance
• Non-compliance with either regulations result to
  huge fines
• ISO 9000/9001 certification, to be certified,
  companies must demonstrate data is original,
  secure and unaltered. Document management ensures
  company records can qualify for certification

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Document Management Solutions

• Functional Enhancements
• Help streamline business functions for human
  resources, accounts payable and accounts
  receivable
• Operations will improve from eliminating paper,
  enforcing naming conventions, ensuring strict
  approval process and creating consistent
  procedures

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Document Management Solutions

• A Host of Benefits
• Reduced costs companies save money by not
  devoting employees to handling paper. Warehouse
  space for archives can be eliminated. Shipment of
  documents are no longer necessary
• Improved security provide multiple layers of
  security hackers, identity thieves, disgruntled
  employees, unauthorized access, etc.

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Document Management Solutions

• A Host of Benefits
• Greater mobility allows employee to access
  company information online remotely
• Disaster recovery digital records are more
  likely to survive in a natural disaster like fire
  or flood
• Greater conformity processes remain uniform

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About the Author

• Kevin D'Arcy is VP of Sales and Marketing for MES
  Hybrid Document Systems, Ontario's leading
  document scanning and document management
  supplier. For more information about Document
  Management Solutions, visit http//www.mesltd.ca/.