GoToMeeting.com FreeConferenceCall.com

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GoToMeeting.comFreeConferenceCall.com
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Presented by MD-11 Information Technology
CommitteeMichigan Lions ForumMarch 1, 2008

• Mike Pannett
• Romeo, Michigan
• Selfridge Community Lions Club, District 11-A2,
  I.T. Chair and Webmaster
• Worked with PCs since 1984 (trained by Gateway),
  worked for Chrysler PROC as engineer and Group IT
  for 15 yrs. Formed own company in 1999 (Digital
  Age LLC) specializing in custom built PCs and
  servers, consulting, hardware and software
  training, networking and web development.
  Currently a Microsoft Partner and has been a
  member of the Great Lakes Web Developers
  community.
• Cathy Koning
• Grand Rapids, Michigan
• Grand Rapids Lions Club, District 11-C1, I.T.
  Chair and Webmaster
• Working in software training and support for
  engineers and office personnel plus Unix and
  Windows servers since 1994. Received B.S. in
  Computer Science from Calvin College in 1998.
  Serving as Grand Rapids Lions webmaster since
  2000 and 11-C1 webmaster since 2002. Enjoy
  participating in volunteer projects, especially
  those that provide learning opportunities.
• Rick Ruppel
• South Haven, Michigan
• Michigan Center Lions Club (Past Club Secretary)
  District 11-B1 I.T. Committee (serving fourth
  term) Public Relations Committee (serving fifth
  term) Retired DaimlerChrysler Chelsea Proving
  Grounds moved to South Haven to work as gopher
  on the family farm. I Spend summer months
  working on cucumber and grain crop and tending
  small apple and peach orchard. In the winter
  months living it up in Florida and tending
  grapefruit and orange trees. Enjoying the new
  long-distance meeting options, I find it helps me
  keep in touch with many friends

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(No Transcript)
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Meeting Host(currently in Michigan)
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Meeting Attendee(currently in Florida)

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Resources

• Lions of Michigan State Officehttp//www.lionsofm
  i.com/
• MD-11 Information Technology Committeehttp//www
  .lionsdistrict11a2.org and click on State IT

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Feature Compare

• GotoMeeting.com
• Voice and Video
• Allow anyone in meeting to share their computer
  screen
• Ability to record call
• Allows for chat window
• View list of attendees
• Attendees pay for phone call
• Meetings times available 24x7 but must be setup
  by State office

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Feature Compare

• FreeConferenceCall.com
• Voice only
• Ability to record call
• List of attendees is emailed to coordinator
  following meeting
• Attendees pay cost of phone call
• Available on your own 24x7

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Planning Checklist

• FreeConferenceCall meetings should be organized
  by meeting leader
• Accounts are free and easy to create
• Send meeting information (including agenda) to
  State Office for inclusion in mailing
• GotoMeeting meetings are setup by State office
  per meeting leaders request
• Contact Michelle or Mary
• Send Agenda ahead of meeting
• Remember, you cannot hand them out at the meeting

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What does GoToMeeting Cost?

• State office subscribed to GoToMeeting on behalf
  of all Michigan Lions so the cost of hosting a
  meeting is 0
• The States annual cost is 400.
• Attendee pays the long-distance call (just like
  you normally pay for gas)

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What does it Cost?

• Want an account of your own?
• Personal edition allows one meeting at a time (no
  concurrent meetings) - 400/year
• Can upgrade to Corporate edition to allow
  concurrent meetings and attendee tracking -
  4000/year

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What does FreeConferenceCall Cost?

• FreeConferenceCall accounts are free.
• Attendee pays the long-distance call (just like
  you normally pay for gas)

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Phone Protocols

• Introduce yourself
• Acknowledge that organizer is ring-leader
• Try not to speak over top of others (i.e. take
  turns, play nice!)
• When making comments, remind everyone of your
  name, then proceed
• Allow for a pause so anyone can speak (even the
  quiet members)
• Be aware of time

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Phone Tips

• As the presenter, you should remind meeting
  attendees to mute their phone if they have noise
  in the background (kids, tv, dish washer,
  traffic, etc)
• As the presenter, you should know how to mute
  everyone on the call.
• The phone key strokes can vary. Check the FAQ
  before the meeting.
• Mute Everyone is extremely handy if someone
  walks away from the phone and creates noise that
  overwhelms the meeting.

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GoToMeeting Tutorials
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GoToMeeting Commands
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FreeConferenceCall Guide
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FreeConferenceCall Commands
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GoToMeeting Sample Email(With comments added in
bold)

• Please join my meeting at
• https//www1.gotomeeting.com/join/265324331
• Phone
• Conference Call [phone], access code
  265-324-331
• Computer
• Meeting ID 265-324-331
• Optional - Meeting Password lions
  (case-sensitive, must be just as written)
• To connect to meeting, click on the web link
  above.

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Connecting
When you click on a link within an email, you
should be connected to your meeting
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Connecting

• This should only last for a few seconds.
• If it takes more than a few minutes, press
  Cancel.
• Wait for the connection failed notification to
  appear on your screen (or about 30 seconds), then
  close Internet Explorer and click on the meeting
  link in your email to start again.

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Security choose Yes

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If you end up on this screen, click on Join a
Meeting
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If you connect before the organizer arrives.

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Organizer Login

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Mixed Group Considerations

• Scenario One
• You choose to host the meeting using GoToMeeting
  but some members of the phone conference do not
  have a computer.Potential Issue Some members
  see the presentation while others are left wonder
  what everyone else is looking at and commenting
  about. Tips Consider the majority and maybe
  meet via phone (no video). Or, describe the
  images well enough that the listen-only member
  can adequately follow the discussion.

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Mixed Group Considerations

• Scenario Two
• You choose to host the meeting using GoToMeeting
  and everyone is connected but some members
  complain they cannot see the entire
  presentation.Potential Issue Screen resolution
  can be a factor when one computer connects to
  another. GoToMeeting tries to adjust for this
  but there may be times when additional adjustment
  is necessary. Tips Presenter may need to
  adjust their screen resolution up or down.
  (This is a different lesson. Stay after for
  brief demonstration.)

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Mixed Group Considerations

• Scenario Three
• You choose to host the meeting using GoToMeeting
  and everyone is able to connect. You want
  attendees to see the presentation without seeing
  personal things on your Windows desktop. As the
  presenter, you can choose to only show a CLEAN
  Desktop (see image).

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Mixed Group Considerations
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Mixed Group Considerations

• Scenario Four
• You choose to host the meeting using GoToMeeting
  and everyone is connected. Someone wants to
  point out something on your screen.The
  presenter will right-click on an attendees name
  and select Give keyboard and mouse

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Mixed Group Considerations

• Scenario Five
• You choose to host the meeting using GoToMeeting
  and everyone is able to connect. Someone wants
  to demo something on their computer. The
  presenter can allow an attendee to be the
  presenter.

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Try it yourself
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The Future of Phone Conferencing

• Future options
• Skype (Voice-over-IPinternet phone calls)
• Web cams

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Resources

• Lions of Michigan State Officehttp//www.lionsofm
  i.com/
• MD-11 Information Technology Committeehttp//www
  .lionsdistrict11a2.org and click on State IT