PowerPoint Presentations

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PowerPoint Presentations

• http//www.usask.ca/education/coursework/powerpoin
  t/

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Today's Menu

• Presentation tips
• Text and graphics
• Text animation and slide transitions
• Where to learn about PowerPoint
• Using and booking media carts
• Disaster - what to do
• Navigating through the presentation
• Printing slides
• Scanning for PowerPoint
• Basic PowerPoint demo

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Presentation Tips

• Know your audience
• Decide what your message is
• Practice your presentation
• Time your presentation
• be prepared to skip less important material if
  time is running out

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Presentation Tips

• Have critical software on disk
• A copy of your presentation
• PowerPoint player
• Have an alternative plan
• Overheads
• Handouts
• Web presentation

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Presentation Tips

• Test your presentation on the equipment you will
  be using
• Make sure your presentation runs on the equipment
• Get accustomed to the features of the room

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Presentation Tips

• Lighting
• Locate the switches
• Is there enough light to write notes
• Enough light for you to read notes
• Visuals
• Can the person at the back of the room see the
  screen?

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Presentation Tips

• Sound
• Can the person at the back hear you?
• Getting help
• Identify how to get help with the room if there
  are problems

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PowerPoint Text Guidelines

• WORDS IN ALL CAPITALS ARE HARD TO READ
• Limit punctuation marks !!!!
• San serif fonts are easier to read than serif
  fonts or narrow fonts
• Some sources suggest a san serif font for the
  title and serif fonts for the body

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PowerPoint Text Guidelines

• Use 6 to 7 words per line
• No more than 5 or 6 lines a slide
• Font size ranges from 18 - 48 point
• Fancy fonts can be hard to read and may not be on
  all computers

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PowerPoint Text Guidelines

• Suggested fonts are Verdana and Arial
• Use no more than 2 or 3 colours
• Use light font on dark background and vice versa
• Light font on light background

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Powerpoint Clip Art and Graphics

• Should balance the slide
• Should enhance and complement the text, not
  overwhelm
• No more than two graphics per slide
• May be charts, graphs, clip art, digital photos,
  scanned images

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Powerpoint Clip Art and Graphics

• Avoid huge Powerpoint files by importing "small"
  graphics
• i.e. 50 KB not 5 M
• Use software such as Photoshop Elements to reduce
  the size of graphics before importing them into
  PowerPoint

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Empty Space

• Helps Focus

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Text Animation and Slide Transitions

• Slide Transitions
• Effects which occur when you move from one slide
  to another

• Text Animation
• How the text enters and exits the screen

• Try to remain consistent
• Over-animation can become irritating

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Learn about PowerPoint

• Start simple, many features are the same as Word
  or WordPerfect
• Look on the Internet
• Grab a book
• Check out the ITS free classes

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ITS PowerPoint Classes

• http//www.usask.ca/its/courses/index.html
• Introduction to PowerPoint
• Advanced Classes
• Transition and animation
• Template development
• Clip art and Pictures
• Web-oriented presentations
• Customizing the PowerPoint Environment
• Using multimedia
• Word to PowerPoint

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Booking and Using Media Carts

• Media carts
• Computer
• Data Projector

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Division of Media and Technology Media Carts

• DMT Location Rm 38 Education
• Permission slip signed by instructor
• Book early
• Will deliver and pick up
• Phone [phone]

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College of Education Media Carts

• Not part of DMT
• For Education Faculty
• Faculty can book when they are having students do
  presentations
• Three carts, two with PC's and one with a MAC

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Apparent Disaster Strikes!

• You Start up the PC and see nothing on the
  screen!

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Apparent Disaster Strikes!

• Some laptop PCs allow you to toggle the screen
  between modes
• On the PC screen only
• On the projector screen only
• On the PC and projector screen
• There is usually a Function Key that allows you
  to toggle thru these modes

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Apparent Disaster Strikes!

• Click Function and F5 on the Toshiba to toggle
  through screen modes.

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Apparent Disaster Strikes!

• Is the computer connected to the right port on
  the projector?

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Apparent Disaster Strikes!
Is the projector in the right mode?
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Apparent Disaster Strikes

• The computer freezes
• Can occur if you don't let the computer complete
  entire song and dance when booting up.
• Reboot the computer.

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Navigating the Presentation

• To start show at beginning
• use the menu bar at the top of the screen Slide
  Show ? view show or
• Use F5 key
• Navigate show by
• Left clicking mouse or
• Use keyboard arrow keys or
• Right click mouse and use menu or
• Move mouse to bottom left corner of screen and
  use the popup menu

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Ending the Show

• To end show
• Touch esc key on top left of keyboard or
• Right click mouse and choose End Show or
• Move mouse to bottom left corner of screen and
  use pop up menu

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Printing Slides

• Print full slide for overheads
• Print 2, 3 or 6 slides per page for student notes

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Printer Screen for Lexmark Printers
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Printer Screen for Lexmark Printers
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Printer Screen for Lexmark Printers
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Scanning

• Gifs
• Jpgs
• Resolution
• Image editing software (Photoshop Elements)

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When to Use GIF

• Lots of Area of Solid Color
• Line Art
• Cartoon
• Flat Style Illustration
• Icon
• Graph
• Sharply Contrasting Borders

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Gifs
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When to use a JPEG

• Scanned Photograph or Painting
• Photograph
• Small Color Changes
• Grayscale File
• Subtle Lighting Changes
• Vertical Color Changes (i.e, Vertical Bars)
• Continuous Tone Artwork
• Computer Graphics with Realistic Lighting

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jpg
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Resolution

• For printing 300 dpi
• For computer monitor 72 dpi
• PowerPoint will take any image you give it, but
  remember large images result in large files.

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Resolution and Scanning
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Powerpoint - Making a Presentation

• Text
• Inserting Clip Art and Images
• Charts
• Organizational Charts
• Word Art
• Color Schemes, Backgrounds
• Slide Transitions
• Slide Master and Title Master
• Video
• Sound

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