Civil Rights and Diversity Training for Extension Councils and Extension Committees

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Civil Rights and Diversity Training for Extension
Councils and Extension Committees
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Diversity Human Differences

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No matter how you define it linguistically,
culturally, religiously, ethnicallythe United
States is the most demographically diverse nation
in world history
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As a public institution, Iowa State University,
ISU Extension, USDA, the state of Iowa and each
county government pledge to be inclusive in our
programming and hiring.
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It all started with The Civil Rights Act of 1964

• No person in the United States shall, on the
  grounds of race, color, or national origin, be
  excluded from participation in, be denied the
  benefits of, or be subjected to discrimination
  under any program or activity receiving federal
  financial assistance.

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Other Federal Laws Relating to Civil Rights and
Diversity

• USDA Secretaries Memorandum 1662 and 1884 and
  Supplements
  
• Title VII of the Civil Rights Act (EEO)
• Title IX of the Education Amendments of 1972
• Americans with Disabilities Act (ADA) of 1990

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Requirements for Civil Rights Planning and
Reporting

• Program Delivery
• Public Notification
• Civil Rights Training
• Civil Rights Compliance Reviews
• Employment
• Handling a Complaint

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1. Program Delivery

• Adapt program content
• Increase participation on program planning and
  advisory committees
  
• Increase membership of under-represented in 4-H
  community clubs and special interest
  
• Adjust programs for customers with disabilities
• Offices and program locations handicapped
  accessible

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2. Public Notification

• Modify where we advertise our programs
• Advise potential clientele that we dont
  discriminate
  
• Display And Justice for all poster and include
  on printed materials
  
• Inform groups with who we cooperate on the
  nondiscriminatory requirements of Extension
  
• Use statements, photos and graphics to convey the
  message of equal opportunity
  
• Use sex-neutral language

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3. Civil Rights Training

• Civil rights training annually for all staff,
  councils, committees on our Civil Rights
  responsibilities
  
• Focus on dealing effectively with diversity in
  communities

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4. Civil Rights Compliance Reviews

• Implement the systematic procedure for conducting
  civil rights reviews

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Iowas Compliance Plan

• County Civil Rights Audits in each county every 4
  years
  
• Area meetings each year to see if parity was
  reached and to set goals for the next year
  
• Individual staff goals on POW and reporting on
  performance appraisals.

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Documentation

• Written evidence or proof of compliance efforts
  and their results
  
• Should include names of parties involved, dates,
  what transpired and date the documentation was
  developed.
  
• Program participation data is documentation

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5. Employment

• Equal Employment Opportunity requires a plan
  for recruitment of diverse employees full
  utilization of staff skills access to training
  and promotion, and awards prompt, fair
  processing of complaints, accessible EEO
  counselors

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6. Public Complaint Procedures

• Complain to Administrator of Extension,
  Secretary of Ag, Iowa Civil Rights Commission,
  or any staff member
  
• File complaint within 180 days
• Document the date, the complainant, nature, send
  to AEED even if not formal
  
• Inform those who make verbal complaints that they
  can make written complaint and notify supervisor
  

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Now its your turn

• Who can answer these questions?

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A Public Notification Plan is

• A plan for alerting citizens of an approaching
  tornado
  
• Part of the environmental law being developed for
  confined livestock feeding
  
• A written plan in a county which outlines the
  usual procedures for program recruitment and
  notification by program area

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All reasonable effort means

• What Area Directors do to get staff to fill in
  their schedules with phone numbers where they can
  be reached.
  
• Actions required encouraging participation of
  minorities in Extension programs
  
• What parents do to get their kids to do their
  chores around the house.

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Parity is

• The timeframe right after the party
• When the participation rate of historically
  underserved audiences reflects the same
  proportion of participation as the general
  population
• When Iowas programs meet the needs of diverse
  participants
  

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Compliance is achieved when

• We accomplish all the requirements of the various
  Civil Rights laws
  
• When all staff put programs on the Extension
  calendar
  
• When the rate of participation of historically
  underserved audiences has reached 80 of the
  potential

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Potential Audience is

• Anyone who lives in the county
• Persons who participate in our programs
• Persons or groups within a defined geographic
  area who might be interested or benefit from an
  Extension educational program
  

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Adequate Public Notification Includes

• Using a variety of mass media to inform potential
  audience of program and opportunity to
  participate
  
• Sending personal letters, flyers and publications
  to potential clients
  
• Making personal visits to a representative number
  of potential participants
  

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Iowa is becoming more diverse.
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80 counties have over 200 minorities
Total Minorities 7.3 Black 2.1 Am Ind. .3

Asian/PI 1 1.3 Hispanic 2.8
ISU Census Services
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10 counties with the highest number of Hispanics
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Percent Minority K - 12 StudentsIowa
Minority includes Hispanic, Black, Asian
American, and American Indian students
ISU Census Services
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Percent Minority K-12 Students, 2000
Minority includes Hispanic, black, Asian
American, and American Indian students.
ISU Census Services
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Are Extension programs and staffing keeping
up?How can we tell?
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Civil Rights Population Projections

• Establish program targets.
• Project anticipated participation in goal
  setting
  
• Try to reach parity. Goal is to have
  participation contacts in reasonable proportion
  to the distribution of minority and gender groups
  (80 of potential)

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How we gather Civil Rights Data

• Currently
• Blue Ribbon for youth Program
• EFNEP/FNP statistical
• One week random sample of gender and race for
  meetings on the Extension Calendar 4 times a
  year
  
• Starting in 2003
• Add one week random sample of one-on-one
  consultations 4 times year
  

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Civil Rights and Diversity

• Its the law and its the right thing to do!

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Prepared by

• Peggy Martin
• Northwest Area Extension Director
• phaafke_at_iastate.edu
• 712-274-0048
• 1/2003