EPA Recruitment Web Training

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EPA Recruitment Web Training
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What is EPA RecruitmentWeb?

• A web based recruitment and applicant
• tracking system designed to streamline
• the recruitment and hiring process for
• EPA Faculty and Non-Faculty
• positions.

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Use EPA RecruitmentWeb to

• Process all recruitment and hiring
• actions for all EPA Faculty and
• Non-Faculty positions.

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Project ScopeEPA Faculty and Non-Faculty
Recruitment

• Recruitment Plan (Requisition)
• Waiver of Recruitment
• Automated posting of approved positions.
• Web-based application process no paper or
  e-mailed resumes.
• Electronic collection of applicant EEO and
  Veterans Preference data.

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Timeline

• Project Start
• 11/2006
• Project Organization Consultation
• 11/2006 to 12/2006
• Requirements Prototype
• 12/2006 to 05/2007
• Develop Test
• 05/2007 to 12/2007
• Training
• 1st Qtr, 2008
• Implementation
• 1st Qtr, 2008

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Advantages

• Increased efficiency when posting vacant
  positions.
• A consistent and streamlined application process
  for EPA Faculty and Non-Faculty applicants.
• Immediate electronic access to applicant
  materials by hiring managers and search
  committees members.
• All interim and final EPA EEO documentation
  provided electronically.

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Advantages (continued)

• Direct collection of mandatory Applicant EEO and
  Veterans Preference compliance data at the time
  of application.
• Effective EEO monitoring without burdensome
  paperwork requirements.
• Ability to quickly respond to Federal OFCCP audit
  documentation requests.
• Electronic feed of applicant and hiring data to
  EEO monitoring software tools.

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Paper/Manual Processes Eliminated

• Recruitment Plan (EOF-1)
• Interim Equal Opportunity Statement (EOF-2)
• Applicant Flow Form (EOF-2A)
• Final Equal Opportunity Statement (EOF-3)
• Request for Waiver of Recruitment (EOF-5)

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Paper/Manual Processes Eliminated

• EEO Procedures for Certain Employment Pursuant to
  Grants (EOF-6)
• EEO Employment Data Form (Applicant Data)
• Paper resumes or printing e-mailed resumes and
  related applicant materials
• Generating current department employee counts
  from Data Warehouse
• Tallying applicant counts for those interviewed
  or excluded

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Differences from SPA RecruitmentWeb

• No referrals from Human Resources
• Allows multiple positions on the same requisition
• Search Committee member changes require a modify
  action and approval
• Routing

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EEO Policies EPA RecruitmentWeb

• Use of EPA RecruitmentWeb is required.

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EEO Policies Requisition Period

• Maximum Requisition Period
• 1 year from the initial posting date
• Expectation that after 1 year departments will
  close existing requisitions with little to no
  activity Or
• Close existing requisitions and initiate a new
  requisition to replace the outdated requisition
  Or
• Submit a request to the EEO Office for an
  extension as a modify requisition in
  RecruitmentWeb.

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EEO Policies Advertisements

• Minimum Posting Periods remain unchanged
• 45 days for Tenured/Tenure Track
• 30 days for Fixed Term and Non-Faculty
• EPA Non-Faculty postings to the UNC-CH website
  will be posted in EPA RecruitmentWeb using
  position summary, salary and minimum education
  and experience requirements as reflected in
  Position Management.
• Advertisements attached to the requisition will
  only apply to external publications and websites.

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EEO Policies Interim Selection Documents

• Policy remains unchanged for the Interim EEO
  Statements (now Interim Selection Documents in
  EPA RecruitmentWeb).
• The first Interim Selection Document should be
  submitted after the minimum posting period has
  ended
• Interim Selection Documents must be submitted
  prior to conducting interviews.
• As additional applicants apply and are added to
  the interview pool, Interim Selection Documents
  should be submitted to reflect the new applicants
  to be interviewed.

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Roles in the RecruitmentWeb

• Level 1 Initiators Approvers
• Human Resources (HR)
• Department EEO Officer Approver Only (New Role)
• Note units may request to have additional
  approvers added to Level 1
• Level 2 Approvers
• Deans or Vice-Chancellors
• Level 3 EEO/ADA Approval (Final)

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Training Topics

• RW home and navigation
• Create Recruitment Requisition
• Applying for a position (demo)
• View Applicants
• Release Applicant Data
• Download Applicant Data
• Interim/Final Selection
• Create Waiver
• Other Actions/Functionality
• Modify Requisition, Cancel/End,
  Re-activate and Action Search

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RW Home and Navigation
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Create Requisition

• Create New
• Copy
• Required Fields
• Link to Position Management
• Process for External Committee members
• Counts Data

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Applicant Web (Demo)

• Review Search Process
• Review Applicant Process

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View Applicants

• Release Applicant Data
• Displayed fields
• Attachments
• Download of applicant data

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Interim/Final Selection

• Update of selection document
• Submit Interim
• Required information
• Possible errors/warnings
• Submit Final (incl multiple pos)
• Required information
• Possible errors/warnings

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Create Waiver

• Policy on Waivers
• Required information
• Possible errors/warnings

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Other Actions/Functionality

• Modify Requisition
• Cancel/End Recruitment
• Re-activate Requisition
• Action Search

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Questions

• Contact Information
• Equal Opportunity/ADA Office
• 966-3576
• equalopportunity_at_unc.edu
• February 2008