ACL Training Presentation

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Air Cadet League of Canada Basic Training Course

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Agenda

• Introduction ( Aims, Motto, Vision, Values,
  Mission, Philosophy).
• Organization.
• Responsibilities (League, Canadian Forces).
• The Partnership.
• The Squadron ( responsibilities of the CO the
  Sponsoring Committee).
• Management of Activities.

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Introduction
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The Aims of the Air Cadet Movement

• To develop in youths the attributes of good
  citizenship and leadership.
• To promote physical fitness.
• To stimulate the interest of youths in the air
  element of the Canadian Forces.

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The Air Cadet Motto
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Vision Air Cadet League of Canada
The Air Cadet League envisions the Air Cadet
Movement being recognized as the best - the most
influential, innovative and expert organization -
in the world community of youth movements and
being proactive in meeting the changing needs of
youth, the environment and the challenges of
economic change.
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Values Air Cadet League of Canada

• The Air Cadet League of Canada fosters
  development in youth the values of
• self-confidence
• self-discipline
• leadership
• physical fitness

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Mission StatementAir Cadet League of Canada

• To promote and encourage among young
• people a practical interest in aeronautics,
  and to
• assist those intending to pursue a career in
  the
• field of aviation.
• To provide a voice in Canada for the Air Cadet
  Movement as a whole so that the Canadian public
  are kept aware of the accomplishments and
  capabilities of the Movement and of its ability
  to fulfill its aims.

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Mission Statement (continued)

• To advise and assist the Canadian Forces in
  developing and improving Air Cadet training
  programs, manpower needs of the Cadet Instructor
  Cadre, and in resolving problems relating to the
  implementation of policies and procedures.
• To study and initiate proposals from and to
  D.N.D. and other government departments which
  enhance the future of the Air Cadet Movement and
  which are consistent with Canadian economic and
  social objectives.

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Mission Statement (continued)

• To participate in long and short term planning
  for Air Cadets with the Canadian Forces, and to
  promote a friendly relationship through mutual
  respect and understanding of the roles of each
  partner.
• To encourage discussion and resolution of any
  problems that develop within the Air Cadet
  Movement and continually endeavor to ensure that
  the Movement will continue to progress and
  prosper.

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Philosophy

• The Air Cadet League believes that there is a
  place in our society for an educational program
• which is not entirely permissive
• which requires the participants to meet certain
  standards of dress, appearance and behaviour
• which expects our young people to accept a full
  measure of personal responsibility for their own
  actions.

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Philosophy ( continued)

• The League also believes that Air Cadets should
  have every opportunity to qualify for the most
  attractive rewards the program can offer -
  through merit.
• While Air Cadets are not required to pay
  membership fees or dues, they are expected to
  take part in fund-raising and other support
  projects initiated by the League, Sponsoring
  Committees and Squadron Staff.

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Philosophy ( continued)

• The League assumes that a young person joins Air
  Cadets mainly for their interest in aviation and
  wishes to be identified with the Air Force of the
  Canadian Forces.
• The League believes it is important that the
  Squadron officers, instructors and Sponsoring
  Committees maintain contact with the Air Force of
  the Canadian Forces.
• Every effort should be made to have our squadrons
  visited and inspected by officers of the Canadian
  Forces.

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OrganizationThe Air Cadet League
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National Organization Chart Channels of
Communication

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National Organization
League
DND
Air Cadet League Members/Directors
Minister of National Defence
Executive Committee
Board of Governors
Vice-Chief of the Defence Staff
Committees Finance Fund Raising Flying Honours
Awards Nomination Prov. Chairs Selection Comm.
consultant
President
Director of Cadets
National Office
Region Commander
Provincial Committee
Provincial Office
Region Officers
Regional Committee
Provincial Executive
Affiliated Unit
Sponsoring Committee President
Squadron CO
Committees
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Responsibilities of the Air Cadet League and
the Canadian Forces
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Responsibilities of the Air Cadet League

• Through League HQ and its Provincial Committees
• Making recommendations to the Chief of Defence
  Staff for the formation, organization or
  disbandment of cadet squadrons.
• Providing supervision, advice and assistance to
  local sponsors and cadet units.
• Overseeing, in cooperation with the CF, the
  effective operation of Air Cadet squadrons and
  their Sponsoring Committees.

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Responsibilities of the Air Cadet League
(continued)

• Recommending suitable persons for enrollment in
  the CF as CIC officers, or for employment as
  Civilian Instructors.
• Making recommendations to the appropriate Region
  Commander regarding the appointment, promotion,
  transfer or release of CIC officers and Civilian
  Instructors.
• Providing and supervising Sponsors and
  Sponsoring Committees.

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Responsibilities of the Air Cadet League
(continued)

• Providing advice and assistance to Squadron
  Sponsoring Committees.
• Providing financial support as required.
• Administering trust accounts set up for awards
  to outstanding cadets.

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Responsibilities of the Canadian Forces

• The CF are responsible for providing
• Supervision administration of cadet squadrons.
• Material, in accordance with approved scales of
  issue.
• Training, pay and allowances for Cadet
  Instructors.
• Funds for payments of annual grants, band grants
  and training bonuses as authorized.

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Responsibilities of the Canadian Forces
(continued)

• Transportation, as authorized.
• Facilities and staff for Summer Training Centres
  and approved courses.
• Syllabus and training aids, in accordance with
  approved scales of issue.
• Medical care as authorized.

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Responsibilities of the Canadian Forces
(continued)

• Liaison with cadet units.
• Officers or appropriate civilians for formal
  functions at Annual Reviews.
• Policy on the enrollment, employment,
  appointment, promotion, transfer and release of
  CIC officers, Civilian Instructors and cadets.

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Responsibilities of Provincial Committees
Regional or Area Directors

• Support and advise.
• Training and mentoring members.
• Attend, on demand, squadron committee meetings.
• Participate at meetings with parents.
• Serve as intermediary between the Squadron, the
  Provincial Executive and the Cadet Office.
• Encourage and motivate the committee members.
• Participate in the Annual Review.
• Annual Assessment Report.

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The Partnership
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The Partnership

• The Service - The Civilian
• The real secret behind the success of
• The Air Cadet Movement
• Consultation occurs before any changes are made
  to policy or other significant matters of joint
  concern
• Each have their own responsibilities

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One Entity
Air Cadet Movement
League
Military
Squadron Cadets
Commanding Officer
Chairperson
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Links between Civilians and the Military

• Communication
• Complicity
• Respect / Trust
• Tolerance
• Team work

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The Squadron
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Responsibilities of the Commanding Officer

• Assure that the Mandatory Proficiency
• Level training program is given.

• Responsible for the administrative
  management of the squadron.
• Manage and control military material.

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Responsibilities of the Commanding Officer (
continued)

• Organize and supervise the work
  of the military
  personnel.
• Make sure that there is a fair evaluation system
  in the selection of cadets for promotions, summer
  training centers and awards.
• Assure the liaison with the Sponsoring Committee.
• Prepare and submit a budget.

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Sponsor Sponsoring
CommitteeSupporter
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Sponsors

• Usually drawn from
• Service Clubs
• An element of an Association
• Other organizations
• Group formed specifically for the purpose of
  sponsoring a particular squadron
• Parent Committees
• A Sponsor is responsible for creating and
  maintaining the Sponsoring Committee.

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Sponsoring Committees

• The Backbone
• of the
• Air Cadet Movement.
• Made up of interested citizens prepared to
  provide financial and other support for the
  squadron.
• They directly interact with the
• CIC Officers, Civilian Staff,
• and cadets of the squadron.

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Supporters

• In addition to its Sponsor, an Air Cadet
  squadron
• may receive assistance and support from other
  organizations, groups or individuals.
• They may be formally recognized as
• Supporters.

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Responsibilities of the Sponsoring
Committees

• Assisting in enrolling suitable persons
  
  to be cadets in their squadron.
• Making recommendations through their Provincial
  Committee to the appropriate Region Commander
  regarding the appointment, promotion, transfer or
  release of CIC Officers for their cadet squadron.
• Assisting in enrolling suitable candidates
  for
  replacement officers and positions as
  Civilian Instructors or
  Volunteers.

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Responsibilities of Sponsoring Committees
(continued)

• Enrolling suitable persons to be members of the
  Sponsoring Committee.
• See that the enrollment form is completed by
  every member of the committee.
• Liaison with other cadet units.
• Providing appropriate accommodation for squadron
  training, administration and stores when it is
  not provided by the CF.

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Responsibilities of Sponsoring Committees
(continued)

• Providing training aids and equipment,
• including band instruments not supplied
• by the CF.

• Providing support to their Provincial Committee
  activities and financial needs as agreed.

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Responsibilities of Sponsoring Committees
(continued)

• Providing supervision of a squadrons finances
  and rendering an Annual Statement of Receipts and
  Expenditures (ACC9) to the Provincial Committee.

• Providing necessary input to cadets applications
  for summer training.

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Responsibilities of Sponsoring Committees
(continued)

• Providing such other facilities or assistance as
  may be mutually agreed between the Sponsor, the
  Sponsoring Committee, and the CF.

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Responsibilities of Sponsoring Committees
(continued)

• Providing awards trophies and other special
  inducements for proficiency.

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Sponsoring Committee Members Duties

• Minimum of 5 members
• 1 Chairperson
• 1 Vice-Chairperson
• 1 Secretary
• 1 Treasurer
• Member(s)

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The Chairperson

• Regarding the squadron, is responsible for
• Representing the Squadron to parents, the public
  and all decision bodies of the community.
• Respecting the working agreement with the
  Sponsor, if applicable.
• Obtaining the services of qualified officers and
  instructors for the squadron.
• Maintaining privileged links with the CO.

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The Chairperson (continued)

• Regarding the committee, is responsible for
• Supervising the duties of the committee.
• Ensuring committee members are registered.
• Scheduling and presiding at meetings.
• Establishing and supervising sub-committees.
• Enforcing all decisions.

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The Chairperson (continued)

• Regarding the Provincial Committee, is
  responsible for
• Registering as a member of the Provincial
  Committee and reporting to the Chairperson.
• Attending regional and provincial meetings.
• Submitting, annually, the financial statements
  (ACC9P), the list of members of the
• Sponsoring Committee and cadets of
• the squadron.

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The Chairperson (continued)

• Regarding the Provincial Committee, is
  responsible for
• Ensuring that the committee supports the
  provincial goals ( Finance, Flying, Effective
  Speaking, etc.).
• Collaborating in all regular or special
  activities that occur in the region under the
  guidelines of the Provincial Committee.

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The Vice-Chairperson

• Substitutes for the Chairperson when required.
• Accomplishes any mandate given by
• the Chairperson.

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The Secretary

• Summons the members.
• Prepares meeting agendas.
• Takes the minutes.
• Maintains a mail register.
• Keeps all documents for the committee.

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The Treasurer

• Assumes responsibility for and maintains squadron
  funds.
• Prepares monthly statements and pays all
  invoices.
• Keeps inventory for non-military items.
• Prepares the Annual Report, submits it to the
  Committee and sends it to the Provincial
  Committee.
• Prepares and controls all official receipts for
  donations.

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The Members

• Assume some of the following responsibilities
• Publicity/Public Relations.
• Food for cadets recreation
• activities.
• Transportation.
• Purchases.
• Fund raising.
• Are members of sub-committees.

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Sponsoring Committees

• Responsibilities

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Financial Responsibilities

• Financial responsibilities for the operation
  of the squadron are shared by
• The Sponsoring Committee.
• The Commanding Officer.

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Financial Responsibilities ( continued)
Financial support includes

• Preparation, funding and implimentation of the
  squadrons annual operating budget.

• Processing all financial transactions.

• Providing petty cash to the C.O.

• Maintaining financial records.

• Preparing the financial statement.

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Budget

• The Commanding Officer should submit spending
  estimates to the Sponsoring Committee at the
  start of each year.

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Budget ( continued)

• Preparation should involve
• Compilation of a list of planned activities,
  along with proposed dates for activities.
• Compilation of items required for Cadet
  activities.
• Assign costs to each activity or items
• to be acquired.
• Define fund-raising ideas and
• estimate revenue potential.
• Estimate amounts of DND grants.

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Budget ( continued)

• Budget Study
• Chairperson - Commanding Officer
• Committee
• Who should conduct budget cuts ?
• Adjust proposed activities and acquisitions to
  reflect revenue potential, as required.

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Fund Raising Campaigns
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Fund Raising with Cadets

• A maximum of two per year
• Provincial campaign
• One other This campaign must be
• a paying one.
• Communicate the objectives of the campaign
• to the cadets set goals for cadets.
• Reward cadets achieving or surpassing these
• goals.

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Other Fund Raising Possibilities

• Donors
• Industries
• Banks
• Organizations
• Companies
• Government
• Provincial MLAs
• Federal MP's
• Municipal

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Community Support

• School Boards
• Facilities
• Services
• Sponsorship
• Municipal Recreational Services
• Insurance
• Publicity
• Facilities
• Transportation
• Secretarial Services
• Sponsorship
• Service Clubs
• Sponsorship

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Be Grateful

• CERTIFICATES
• OF APPRECIATION
• PRESENTATION
• PLAQUES
• RECEIPTS FOR CHARITABLE DONATIONS

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Facilities

• Provide suitable facilities
• Office
• Classrooms
• Storage
• Gym
• Prepare FOR the following
• year.

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Publicity/Public Relations

• Goals
• To promote the organization
• in order to facilitate acceptance,
• fund raising and
  recruiting.
• The organization is sometimes
• not well known.

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Publicity/Public Relations (continued)

• Represent the squadron at community activities.
• Communicate to the media
• Cadet achievements and activities
• Awards
• Summer camps
• Competitions.

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Recruiting

• The squadron training program must be of quality.
• By the cadets.
• Information campaigns.
• Promote enrollment.
• Material and solicitation.
• Promote the program.
• Schools.

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Official Representation

• Establish and favor links with dignitaries.
• Welcome dignitaries on special occasions.
• Thank the benefactors.
• Represent the squadron in the community.

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Inventory

• Negotiation and purchase of non-military items.
• Keep inventory of these items.
• Identify the material.
• Control the utilization.
• Ensure owned items are insured.

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Personnel

• Contracts
• Recruiting new members

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Application/Registration form

• Registration includes the screening of all
  volunteers working with cadets.
• A welcomed procedure, required to protect our
  cadets.
• Must be completed or insurance coverage is in
  jeopardy.

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Training Program

• Ensure that the program given meets the
• Goals.
• Organize recreational activities
• for the cadets.
• Organize social activities for both
• the Military and Civilian
• personnel together.

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Evaluation Process

• ENSURE THE SQUADRON
• UTILIZES
• A FAIR AND CORRECT
• WAY OF EVALUATING
• THE CADETS.

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Evaluation Results
Promotion of Cadets
Summer Training Centre
Courses Reward Activities Make your
comments recommendations to the CO.
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Discipline

• Support to the Commanding Officer.
• Bring up to the CO incidents worth mentioning.
  Use the right channels of communication.

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Channels of Communication
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Committee Meetings

• Agenda.
• Attendance of the Commanding Officer.
• Commanding Officer report.
• Copies of minutes.
• Financial Statements.

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Annual Reviews

• Preparation.
• Invitations.
• Welcoming.
• Reception.
• Recognition.

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Management of Activities

• Look after the day to day management of the
  squadron.
• What does this mean ?

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Forecast/Action Plan

• Establish and promote goals.
• Establish the strategy.
• Adopt the budget.
• Ensure continuity.

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Organize/Ensure Success

• Establish the structure and
  organizational chart.
• Ensure the required tools.
• Marketing.
• Inventory.
• Purchasing.
• Accounting.

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Coordinate/Synchronize Efforts

• Relationships
• Collaboration
• Team Spirit
• Committee

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Manage/Conduct Actions

• Inspire
• Motivate
• Command
• Delegate

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Control/Verify Efficiency

• Analyze the performance.
• Readjust.

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THANK YOU for being a volunteer
Originally prepared by Gilles Cuerrier In
collaboration with Laurent Levesque
Michel Cataford
Robert Mortimer