ACL Training Presentation

1
Orientation Briefing
for the
Air Cadet League of Canada (Manitoba) Inc.
2
Introductions
launching...
3
Agenda

• Introduction (Doctrine)
• Organization (National, Provincial Local)
• Responsibilities (Civilian, Military)
• The Partnership (DND League)
• The Squadron (Responsibilities)
• Management of Activities

4
The Air Cadet Movement
5
The Aims of the Air Cadet Movement

• To develop in youths the attributes of good
  citizenship and leadership.
• To promote physical fitness.
• To stimulate the interest of youths in the air
  element of the Canadian Forces.

6
The Air Cadet Motto

• TO LEARN
• TO SERVE
• TO ADVANCE

7
Vision of the Air Cadet League of Canada

• The Air Cadet League envisions the Air Cadet
  Movement being recognized as the best - the most
  influential, innovative and expert organization -
  in the world community of youth movements and
  being proactive in meeting the changing needs of
  youth, the environment and the challenges of
  economic change.

8
Values of the Air Cadet League of Canada

• The Air Cadet League of Canada fosters
  development in youth the values of
• self-confidence
• self-discipline
• leadership
• physical fitness

9
Mission Statement of the Air Cadet League of
Canada

• To promote and encourage among young people a
  practical interest in aeronautics, and to assist
  those intending to pursue a career in the field
  of aviation.
• To provide a voice in Canada for the Air Cadet
  Movement as a whole so that the Canadian public
  are kept aware of the accomplishments and
  capabilities of the Movement and of its ability
  to fulfill its aims.

10
Mission Statement (continued)

• To advise and assist the Canadian Forces in
  developing and improving Air Cadet training
  programs, manpower needs of the Cadet Instructor
  Cadre, and in resolving problems relating to the
  implementation of policies and procedures.
• To study and initiate proposals from and to
  D.N.D. and other government departments which
  enhance the future of the Air Cadet Movement and
  which are consistent with Canadian economic and
  social objectives.

11
Mission Statement (continued)

• To participate in long and short term planning
  for Air Cadets with the Canadian Forces, and to
  promote a friendly relationship through mutual
  respect and understanding of the roles of each
  partner.
• To encourage discussion and resolution of any
  problems that develop within the Air Cadet
  Movement and continually endeavour to ensure that
  the Movement will continue to progress and
  prosper.

12
Philosophy

• The Air Cadet League believes that there is a
  place in our society for an educational program
• which is not entirely permissive
• which requires the participants to meet certain
  standards of dress, appearance and behaviour
• which expects our young people to accept a full
  measure of personal responsibility for their own
  actions.

13
Philosophy (continued)

• The League also believes that Air Cadets should
  have every opportunity to qualify for the most
  attractive rewards the program can offer -
  through merit.
• While Air Cadets are not required to pay
  membership fees or dues, they are expected to
  take part in fund-raising and other support
  projects initiated by the League, Sponsoring
  Committees and Squadron Staff.

14
Philosophy (continued)

• The League assumes that a young person joins Air
  Cadets mainly for their interest in aviation and
  wishes to be identified with the Air Force of the
  Canadian Forces.
• The League believes it is important that the
  Squadron officers, instructors and Sponsoring
  Committees maintain contact with the Air Force of
  the Canadian Forces.
• Every effort should be made to have our squadrons
  visited and inspected by officers of the Canadian
  Forces.

15
Organization of the Air Cadet Movement
16
National Organization Communications
LEAGUE
DND
Air Cadet League Members/Directors
Minister of National Defence
Executive Committee
Board of Governors
Vice-Chief of the Defence Staff
Committees Finance Fund Raising Flying Honours
Awards Nomination Prov. Chairs Selection Comm.
Consultant
President
Director of Cadets
National Office
Provincial Committee
Region Commander
Provincial Executive
Committees
Provincial Office
Regional Cadet Support Unit/Detachment
Liaison Member
Sponsor Committee Chair
Squadron CO
Affiliated Unit
Sponsor
17
Responsibilities of the Air Cadet League and the
Canadian Forces
18
Responsibilities of the Air Cadet League

• Through League HQ and its Provincial Committees
• Making recommendations to the Chief of the
  Defence Staff for the formation, organization or
  disbandment of cadet squadrons.
• Providing supervision, advice and assistance to
  local sponsors and cadet units.
• Overseeing, in cooperation with the CF, the
  effective operation of Air Cadet squadrons and
  their Sponsoring Committees.

19
Responsibilities of the Air Cadet League
(continued)

• Recommending suitable persons for enrollment in
  the CF as CIC officers, or for employment as
  Civilian Instructors.
• Making recommendations to the appropriate Region
  Commander regarding the appointment, promotion,
  transfer or release of CIC officers and Civilian
  Instructors.
• Providing and supervising Sponsors and Sponsoring
  Committees.

20
Responsibilities of the Air Cadet League
(continued)

• Providing advice and assistance to Local
  Sponsoring Committees.
• Providing financial support as required.
• Administering trust accounts set up for awards to
  outstanding cadets.

21
Responsibilities of the Canadian Forces

• The CF is responsible for providing
• Supervision administration of cadet squadrons.
• Materiel, in accordance with approved scales of
  issue.
• Training, pay and allowances for Cadet
  Instructors.
• Funds for payments of annual grants, band grants
  and training bonuses as authorized.

22
Responsibilities of the Canadian Forces
(continued)

• Transportation, as authorized.
• Facilities and staff for Summer Training Centres
  and approved courses.
• Syllabus and training aids, in accordance with
  approved scales of issue.
• Medical care as authorized.

23
Responsibilities of the Canadian Forces
(continued)

• Liaison with cadet units.
• Maintain and service cadet aircraft fleets.
• Officers or appropriate civilians for formal
  functions at Annual Reviews.
• Policy on the enrolment, employment,
  appointment, promotion, transfer and release of
  CIC officers, Civilian Instructors and cadets.

24
Responsibilities of the Provincial Committees

• Support and advise.
• Training and mentoring members.
• Attend, on demand, Local Sponsor Committee
  meetings.
• Participate at meetings with parents.

25
Responsibilities of the Provincial Committees
(continued)

• Serve as intermediary between the Squadron, the
  Provincial Executive and the Cadet Office.
• Encourage and motivate the committee members.
• Participate in the Annual Review.
• Annual Assessment Report.

26
The Partnership
27
The Partnership

• The Service - The Civilian
• The real secret behind the success of
• The Air Cadet Movement
• Consultation occurs before any changes are made
  to policy or other significant matters of joint
  concern
• Each have their own responsibilities

28
One Entity

• The Air Cadet Movement

League
Military
Squadron Cadets
Commanding Officer
Chairperson
29
Links between Civilians and the Military

• Communication
• Complicity
• Respect / Trust
• Tolerance
• Team work

30
The Squadron
31
Responsibilities of the Commanding Officer

• Assure that the Mandatory Proficiency Level
  training program is given.
• Organize Optional Training.
• Plan Special Activities.
• Responsible for the administrative
  management of the squadron.
• Manage and control military materiel.

32
Responsibilities of the Commanding Officer
(continued)

• Organize and supervise the work
  of the military
  personnel.
• Make sure that there is a fair evaluation system
  in the selection of cadets for promotions, summer
  training and awards.
• Assure the liaison with the Sponsoring Committee.
• Prepare and submit a budget.

33
SponsorSponsoring CommitteeSupporter
34
Sponsor

• Usually drawn from
• Service Clubs
• Parent Committees
• Other organizations
• Group formed specifically for the purpose of
  sponsoring a particular squadron
• An element of an Association
• A Sponsor is responsible for creating and
  maintaining the Sponsoring Committee.

35
Sponsoring Committee

• The Backbone
• of the
• Air Cadet Movement.
• Made up of interested citizens prepared to
  provide financial and other support for the
  squadron.
• They directly interact with the
• CIC Officers, Civilian Staff,
• and cadets of the squadron.

36
Supporter

• In addition to its Sponsor,
• an Air Cadet squadron
• may receive assistance and support from other
  organizations, groups or individuals.
• They may be formally recognized as
• Supporters.

37
Responsibilities of the Sponsoring Committee

• Assisting in enrolling suitable persons
  
  to be cadets in their squadron.
• Making recommendations through their Provincial
  Committee to the appropriate Region Commander
  regarding the appointment, promotion, transfer or
  release of CIC Officers for their cadet squadron.
• Identifying suitable candidates for enrolment as
  replacement officers or Civilian Instructors or
  Volunteers.

38
Responsibilities of the Sponsoring Committee
(Continued)

• Enrolling suitable persons to be members of the
  Sponsoring Committee.
• See that the registration form is completed by
  every member of the committee.
• Liaison with other cadet units.
• Providing appropriate accommodation for squadron
  training, administration and stores when it is
  not provided by the CF.

39
Responsibilities of the Sponsoring Committee
(Continued)

• Providing training aids and equipment,
• including band instruments not supplied
• by the CF.
• Providing and managing all financial matters, and
  administrative needs for the squadron.
• Providing support to their Provincial Committee
  activities and financial needs as agreed.

40
Responsibilities of the Sponsoring Committee
(Continued)

• Providing supervision of a squadrons finances
  and rendering an Annual Statement of Receipts and
  Expenditures (ACC9) to the Provincial Committee.
• Providing necessary input to cadets applications
  for summer training.

41
Responsibilities of the Sponsoring Committee
(Continued)

• Arranging cadet recreational programs other than
  environmental training.
• Providing transportation, when not available from
  the CF, for local training exercises.
• Providing such other facilities or assistance as
  may be mutually agreed between the Sponsor, the
  Sponsoring Committee, and the CF.

42
Responsibilities of the Sponsoring Committee
(Continued)

• Assuring that the squadron functions in
  accordance with League Rules and Regulations and,
  within that framework, establishing local
  regulations that may be necessary.
• Providing squadron representation in the local
  community.
• Providing awards trophies and other special
  inducements for proficiency.

43
Sponsoring Committee Member's Duties

• Minimum of 5 members
• 1 Chairperson
• 1 Vice-Chairperson
• 1 Secretary
• 1 Treasurer
• 1 or more Members

44
The Chairperson

• Regarding the squadron, is responsible for
• Representing the Squadron to parents, the public
  and all decision bodies of the community.
• Respecting the working agreement with the
  Sponsor, if applicable.
• Obtaining the services of qualified officers and
  instructors for the squadron.
• Maintaining privileged links with the CO.

45
The Chairperson (continued)

• Regarding the committee, is responsible for
• Supervising the duties of the committee.
• Ensuring committee members are registered.
• Scheduling and presiding at meetings.
• Establishing and supervising sub-committees.
• Enforcing all decisions.

46
The Chairperson (continued)

• Regarding the Provincial Committee, is
  responsible for
• Registering as a member of the Provincial
  Committee and reporting to the Chairperson.
• Attending provincial meetings.
• Submitting, annually, the financial statements
  (ACC9), the list of members of the Sponsoring
  Committee and cadets of the squadron.

47
The Chairperson (continued)

• Regarding the Provincial Committee, is
  responsible for
• Ensuring that the committee supports the
  provincial goals ( Finance, Flying, Effective
  Speaking, etc.).
• Collaborating in all regular or special
  activities that occur in the region under the
  guidelines of the Provincial Committee.

48
The Vice-Chairperson

• Substitutes for the Chairperson when required.
• Accomplishes any mandate given by
• the Chairperson.

49
The Secretary

• Summons the members.
• Prepares meeting agendas.
• Takes the minutes.
• Maintains a mail register.
• Keeps all documents for the committee.

50
The Treasurer

• Assumes responsibility for and maintains squadron
  funds.
• Prepares monthly statements and pays all
  invoices.
• Keeps inventory for non-military items.
• Prepares the Annual Report, submits it
• to the Committee and sends it to the
  Provincial Committee.
• Prepares and controls all official receipts for
  donations.

51
The Members

• Assume some of the following responsibilities
• Publicity/Public Relations.
• Food for cadets recreation
• activities.
• Transportation.
• Purchases.
• Fund raising.
• Are members of sub-committees.

52
Sponsoring Committees' Responsibilities
53
Financial Responsibilities

• Financial responsibilities for the operation of
  the squadron are shared by
• The Sponsoring Committee.
• The Commanding Officer.

54
Financial Responsibilities(continued)

• Financial support includes
• Preparation, funding and implementation of the
  squadrons annual operating budget.
• Processing all financial transactions.
• Providing petty cash to the C.O.
• Maintaining financial records.
• Preparing the financial statement.

55
Budget

• The Commanding Officer should submit
  prioritized spending estimates to the Sponsoring
  Committee at the start of each year.

56
Budget (continued)

• Preparation should involve
• Compilation of a prioritized list of planned
  activities, along with proposed dates.
• Compilation of items required for Cadet
  activities.
• Assign costs to each activity or items to be
  acquired.
• Define fund-raising ideas and
• estimate revenue potential.
• Estimate amounts of DND grants.

57
Budget (continued)

• Budget Study
• Chairperson - Commanding Officer
• Committee
• Who should conduct budget cuts ?
• Adjust proposed activities and acquisitions to
  reflect revenue potential, as required.

58
Fund Raising Campaigns

• Think about them
• Organize them
• Manage them

59
Fund Raising with Cadets

• A maximum of two per year
• Provincial campaign
• One other This campaign must be
• a paying one.
• Communicate the objectives of the campaign
• to the cadets set goals for cadets.
• Reward cadets achieving or surpassing these
• goals.

60
Other Fund Raising Possibilities

• Donors
• Industries
• Banks
• Organizations
• Companies
• Government
• Provincial MLAs
• Federal MP's
• Municipal

61
Community Support

• School Boards
• Facilities
• Services
• Sponsorship
• Municipal Recreational Services
• Insurance
• Publicity
• Facilities
• Transportation
• Secretarial Services
• Sponsorship
• Service Clubs
• Sponsorship

62
Be Grateful

• CERTIFICATES
• OF APPRECIATION
• PRESENTATION
• PLAQUES
• RECEIPTS FOR CHARITABLE
• DONATIONS

63
Facilities

• Provide suitable facilities
• Office
• Classrooms
• Storage
• Gym
• Prepare FOR the following year.

64
Publicity/Public Relations

• Goal
• To promote the organization in order to
  facilitate acceptance, fund raising and
  recruiting.
• Represent the squadron at community activities.

65
Publicity/Public Relations(continued)

• Communicate to the media Cadet achievements and
  activities
• Awards
• Summer camps
• Competitions.
• The organization is sometimes not
• well known!

66
Recruiting

• By the cadets.
• Information campaigns.
• Promote enrolment and retention.
• Material and solicitation.
• Promote the program.
• Schools.
• The squadron training program must be of quality.

67
Official Representation

• Establish and favour links with dignitaries.
• Welcome dignitaries on special occasions.
• Thank the benefactors.
• Represent the squadron in the community.

68
Inventory

• Negotiation and purchase of non-military items.
• Keep inventory of these items.
• Identify the material.
• Control the utilization.
• Ensure owned items are insured.

69
Personnel

• Military personnel transactions
• Contracts
• Identify new members
• Endorsement

70
Application/Registration Form

• Registration includes the screening of all
  volunteers working with cadets.
• A welcomed procedure, required by Provincial and
  Federal legislation to protect our cadets.
• Must be completed or insurance coverage is in
  jeopardy.

71
Training Program

• Ensure that the program given meets the Goals.
• Organize recreational activities for the cadets.
• Organize social activities for both the Military
  and Civilian personnel together.

72
Evaluation Process

• ENSURE THE SQUADRON
• UTILIZES
• A FAIR AND CORRECT
• WAY OF EVALUATING
• THE CADETS.

73
Evaluation Results

• Promotion of Cadets
• Summer Training
• Centre Courses
• Reward Activities
• Make your comments recommendations to the CO.

74
Discipline

• Support the Commanding Officer.
• Bring up to the CO incidents worth mentioning.
  Use the right channels of communication.

75
Channels of Communication
Commanding Officer
Chairperson
Committee Members
Squadron Officers
Cadets
76
Conflict Resolution

• Conflicts do occur.
• Conflict that disrupts MUST be dealt with.
• Issues not addressed fester into BIG PROBLEMS.
• Avoid conflict by communicating clearly policies
  and procedures.
• Talk through issues and agree on how to move on.
• You may need another League Member to mediate the
  issue to resolution.

77
Steps to Conflict Resolution

• Identify the parties involved and arrange a
  meeting to deal with the issue.
• Identify the problem.
• Deal in a Professional Manner
• Treat equally, all have their say.
• Decide upon the best way to resolve the problem.
• All parties agree to abide by the decision.
• There is to be no complaining after the meeting.

78
Committee Meetings

• Agenda.
• Attendance of the Commanding Officer.
• Commanding Officer report.
• Copies of minutes.
• Financial Statements.

79
Annual Ceremonial Review

• Preparation.
• Invitations.
• Welcoming.
• Reception.
• Recognition.

80
Management of Activities

• Look after the day to day management of the
  squadron.
• What does this mean ?

81
Management Continuum
82
Plan / Forecast

• Establish and promote goals.
• Adopt the budget.
• Establish the strategy.
• Ensure continuity.

83
Organize / Ensure Success

• Establish the structure and organizational chart.
• Ensure the required tools.
• Marketing.
• Inventory.
• Purchasing.
• Accounting.

84
Staff / Synchronize Efforts

• Relationships
• Collaboration
• Team Spirit
• Committee

85
Direct / Manage Actions

• Inspire
• Motivate
• Command
• Delegate
• Recognize

86
Control / Verify Effectiveness

• Analyze the performance.
• Readjust.

87
Summing Up

• Introduction (Aims, Motto, Vision, Values,
  Mission, Philosophy).
• Organization (National, Provincial Local).
• Responsibilities (League, Canadian Forces).
• The Partnership (the military, the civilian).
• The Squadron (Responsibilities-CO Sponsoring
  Committee).
• Manage Activities (Plan, Organize, Staff, Direct,
  Control).
• More information at
• www.aircadetleague.com/manitoba

88
Sponsoring Committee Members and
SponsorsSponsoring an Air Cadet squadron allows
you to make a real difference in the lives of
young people.Without an effective sponsoring
committee, an Air Cadet squadron cannot
exist.While funding is necessary, you must also
oversee the operation of your squadron for the
Air Cadet League of Canada.Working together, the
Air Cadet League and the Canadian Forces provide
the cadet experience.THANK YOU for
volunteering questions?