QM School of Mathematical Sciences Workshop on finding information at Queen Mary for new postgraduat

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QM School of Mathematical SciencesWorkshop on
finding information at Queen Maryfor new
postgraduate researchers. October 2008

• Finding books at (1) Queen Mary (2) at other
  London colleges (3) at the British Library, St
  Pancras, London and Document Supply Centre,
  Boston Spa, North of England
• Finding books in print (available for purchase)
• World Wide Web gateways and useful sites
• Information databases to find papers in
  periodicals, SFX links
• Your Athens username and password to access
  electronic resources
• Electronic journals on and off campus. Finding
  printed periodicals at Queen Mary, at other
  London colleges using the Union List of Serials
  (periodicals/journals), and at the British
  Library
• Queen Mary Inter-Library Loans Service (ILL)

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Kathy Abbott, Subject Librarian (Mathematics)

• Please try asking me subject questions -
  electronic mail or phone is more effective than
  trying to find me
• Send me an e-mail. k.j.abbott_at_qmul.ac.uk
• If you need to see me, suggest a few times for an
  appointment. I will confirm the date and time,
  and tell you where to meet me
• Your general library questions to ask a
  Librarian on Library web page, or at the Help
  Desk on the Main Library Ground Floor

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Library Reception Team
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Help Desk on Main Library Ground Floor
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Always keep your personal belongings with you

• Everywhere in London, thieves operate
• Strangers have entered the Library, and have
  stolen bags left on the floor by chairs, and
  wallets left in jackets on the back of chairs,
  while the student is sitting concentrating on
  their work
• Keep your personal belongings close to you, on
  your body or in your sight
• Switch off your mobile phones!

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To pay for photocopying

• Copy charges A4, 4p A3, 8p
• 12 copiers at Main Library 1 colour copier
• Change machines on Ground Floor they change
  notes into 1 coins
• Use the grey revaluation kiosks to top up your
  credit balance
• Copiers will do reductions, enlargements, and
  double sided copying
• Show the barcode on your Student card to the
  barcode scanner on each copier

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Revaluation kiosk to add credit for photocopying
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Finding information Mathematical Sciences web
page

• Library homepage on the Web
• Click your subject
• Mathematics link
• http//www.library.qmul.ac.uk/eng/infopages/mathww
  w.htm
• Please bookmark this web page
• See your information guides
• See Information guides and information skills
  training for this PowerPoint presentation, as a
  reminder

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Formulating your subject questions

• ask an expert, if you can find one
• consider what you really need to know
• think about keywords to describe your subject
• controlled vocabulary - selected keywords for
  the subject area
• or a classification scheme, e.g. Mathematics
  Subject Classification for MathSciNet, or US
  Library of Congress classification for library
  books
• classification of astronomical objects
• think about synonyms (different words which mean
  the same) e.g. computer algebra, algebra of
  computation cosmic dust, interstellar dust
• consider American/English terminology

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Different formats for information

• Talking to and communicating with experts and
  other people
• Books textbooks, research monographs,
  handbooks, encyclopedias
• Postgraduate theses (plural of thesis) (UK)
  /dissertations (USA)
• Conference papers. Also called symposia (plural
  of symposium), meetings
• Periodical articles/papers. Also called journals
  or magazines
• Web pages, web archives of papers, particularly
  uk.arXiv.org

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Queen Mary Library catalogue

• Please bookmark the Finding Information web page
• Click Library catalogue, select Main Library
• Demonstration of search by Author AND Title
• Look for a book by Cameron, Introduction to
  algebra
• Roy, Orbital motion.
• Key cameron and algebra
• or roy and motion
• click Guided search. Use Word or phrase (not
  subject). You search for the beginning of a word
  plus any ending, e.g. chaos fractal
  gravitational wave solar system dynamic
  (Wildcard symbol is ?, e.g. organi?ation). You
  can combine different fields with Boolean logic
  AND, OR, NOT

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QA162 is the classmark, the place where we look
on the shelvesCAM is the 3-letter shelving
codeUnited States Library of Congress
(LC)classification
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Placing a Hold on a book which is on loan to
other users

• If all items are On loan, all the Librarys
  copies of a book are out on loan to other users
• You must place a Hold click the Place Hold
  button
• Then the Library will send an e-mail to the
  people who have the book out on loan if it is
  an ordinary loan
• They must then return the book to the Library
  Issue Counter on the Ground Floor
• Then the Library will send you an e-mail, saying
  you can collect the copy from the Issue Counter
  on the Ground Floor
• If you wish to cancel a Hold, use Ask a
  Librarian or tell us at the Issue Counter

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T books
QA books
Main Library First Floor
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Library Square, Main Library North side entrance
- you may return items here when the Issue
Counter is closed
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Sometimes, the catalogue says that a copy of a
book is Available for loan, but when you look on
the shelves, you cannot find it. Someone may be
looking at it in the Library PLEASE DONT GIVE
UP! FILL IN A GREEN MISSING ITEM
RESERVATION CARD AND HAND THE CARD IN AT THE
ISSUE COUNTER ON THE GROUND FLOOR
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Green Missing Item Reservation cards
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Green Missing Item Reservation cards
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Now we know some classmarks. We can go and look
on the shelves. Well only find the books no
one wants! So to find all the books, including
the ones on loan, we can search for the classmark
in the Library catalogue Not all the books on a
particular subject will be at the same classmark.
You must look at Details for more than one record
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Library catalogue Self Service(1) Change PIN,
to a number you can remember more easily(2)
Check your Loans, Holds and Bookings. Cancel SLC
bookings(3) Please Change e-mail to make sure
Library has your e-mail address(4) Renew books
over the Internet or by phone6 times for One
Week Loan copies and 3 times for Ordinary Loan
copies ( extend the loan, after the date it is
Due back to the Library), if no one else has
placed a Hold, before you need to carry the books
into the Library. Then, when maximum no. of
self-service renewals reached, at the Issue
Counter, please say Please may I renew this
book?
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Queen Mary Library periodicals

• Look for the title of whole periodicals
  (journals, magazines) in the Electronic journals
  list no full stops
• J. algebra
• Journal Amer. Math.
• Astrophys.
• Class. Quant. Grav
• Click the S symbol on right hand side
• Separate records for printed and electronic
  versions in the Library catalogue
• Periodicals before 1980 may be in a store on site
  - you have to request with Library catalogue Self
  Service web form or paper blue form. Years before
  1960 are in one Bay, years 1961 - 1969 are in
  another Bay, etc

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Study Skills
Main Library First Floor
Maths periodicals, around Bay 200
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Important electronic collections

• JSTOR wonderful resource of very long back runs
  of important maths and statistics periodicals.
  All titles are included in the Electronic
  journals list and the Library catalogue
• ADS Astrophysics Data System, provided by NASA,
  long backruns of Astro periodicals. The latest
  few years are not included in ADS. QM often pays
  for electronic access to the latest years
• ACM Digital Library - Association for Computing
  Machinery. Periodicals included in the Electronic
  journals list and the Library catalogue. ACM
  conferences are not included in the Library
  catalogue

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Catalogues of other libraries. Also Bookshops

• click the Catalogues of other libraries link
• University College London Library includes the
  London Mathematical Society collection. As a
  member of LMS, you may borrow from UCL. PhD and
  staff may borrow from other universities in the
  SCONUL scheme - ask for card from the Library
  Issue Counter
• Imperial College
• Kings College London
• British Library Integrated Catalogue for British
  Library, St Pancras, London and British Library
  Document Supply Centre, Boston Spa, Yorkshire,
  North of England
• COPAC - includes Cambridge University Library and
  the libraries at Oxford University

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British Library Integrated Catalogue,for St
Pancras, London

• Back to Catalogues of other libraries link,
  click British Library Integrated Catalogue link.
• To search for the beginning of a word, use ?. In
  Title or Subject fields key comput? algebra?
  or solar system? dynamic? or your own subject
• Shelfmark is where you find it/ask for it at the
  British Library. DSC means Document Supply Centre
  at Boston Spa, Yorkshire, North of England, not
  at St Pancras in London
• (B) for books, (P) for periodicals open access
  in Science reading rooms at British Library, St
  Pancras
• Many books on closed access. You must request
  them. You may order in advance when you have a
  reader pass
• YK2000.a.7991 is special shelfmark not on open
  access. In fact, kept at British Library Document
  Supply Centre, Boston Spa, North of England. So
  books take two/three days to arrive at British
  Library, St Pancras, London

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Athens authentication and authorisation scheme
for some electronic journals off campus,
information databases other electronic
information sources

• UK national scheme
• Some databases/sources, e.g. MathSciNet do not
  require any username (check IP address of
  workstation) but you can only access from a
  campus workstation, securely accessing QM
  servers, or using the proxy server
• For some resources off campus, e.g. Web of
  Science (Science citation index) (indexes to
  papers in periodicals) and many e-journals, you
  need an Athens username

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Your Athens username

• Your Athens username is the same as your
  Computing Service Student/Teaching Service
  username
• On the Athens usernames link, click QMUL Athens
  Login page, Set Athens Home Institution, click GO
  on each web browser you use, on campus and off
  campus
• The Student Service username is used for the
  proxy server to access electronic information
  resources (including MathSciNet) off campus

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Some useful web links for Maths

• Go back to Finding information Mathematics web
  page on your Bookmarks
• click Some useful web links
• You will see some gateways and other sites
• Many useful sites are linked from the School of
  Mathematical Sciences web pages
• Queen Marys Astronomy Links web site is
  excellent
• Theses link
• Periodical subscriptions
• Publishers e-journals deals
• ZETOC Alert for current awareness of periodicals
  contents pages (no abstracts, though)

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Information databases indexes to papers in
periodicals, etc

• Go back to Finding information Mathematics page
  on your Bookmarks
• click Information databases link
• click Subject Information Databases for
  Postgraduate researchers and staff
• Have a look around
• Details of username required are on RHS

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Finding information in periodical articles/papers
and conference proceedings

• MathSciNet - excellent database for maths, not
  complete for statistics
• Web of Science (WoS) excellent for
  interdisciplinary subjects, including applied
  statistics. Citation indexing available
• ADS (NASA Astrophysics Data System) includes
  scanned in full text of many important periodical
  titles, conference proceedings and even books.
  Its brilliant

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Principles of searching information databases
for your subject

• Find any controlled vocabulary available
• Find out how to combine concepts
• If the controlled vocabulary doesnt help (not
  specific enough, not up-to-date, peripheral to
  the subject of the information database)
• and you have to use uncontrolled vocabulary
  (natural language), how do you use right hand
  truncation to search for the beginning of a word
  plus any ending?
• These concepts will now be explained!

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Three important questions for an information
database

• (1) Where is any controlled vocabulary? List of
  preferred keywords, e.g. use cosmic dust, not
  interstellar dust , use disks, not discs
• (2) How do I combine concepts? with the Boolean
  logic OR or the Boolean logic AND. (More
  sophisticated rankings of relevance and fuzzy
  logic will be available in the future - at
  present nearly all information databases use
  simple Boolean logic, plus restricting to main
  focus of papers)
• Most subjects are quite complex Numerical
  modelling of tidal effects in polytropic
  accretion disks. You must break down the subject
  into separate searches, and combine the results
  of the separate searches with Boolean logic AND,
  OR

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Third important question for an information
database

• If Controlled vocabulary doesnt work for you,
• CONSIDER UNCONTROLLED VOCABULARY
• (NATURAL LANGUAGE)
• think about
• synonyms (different words which mean the same)
• singular and plural dynamo, dynamos
• nouns and verbs intermittency, intermittently
• American and English terminology
  characterization, characterisation
• What is the symbol for right hand truncation?
• e.g astrophys astrophys? astrophys astrophys

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Boolean logic OR
Papers on Electromagnetic waves
Papers on Gravitational Waves (may be some
papers on both topics)
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Boolean logic AND
Papers on Electromagnetic waves
Papers on Gravitational waves
Papers on Cosmic dust
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Searching MathSciNet

• Finding information Maths web page
• Information databases link
• Subject Information Databases for Postgraduate
  researchers and staff link
• MathSciNet link
• Use the Authors tab
• best format is last name, first initial
• key wehrfritz, b
• qm-s-sfx to help you find the full text of the
  paper

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Three important questions for an information
database

• (1) Where is any controlled vocabulary? List of
  preferred keywords, or a classification scheme
• (2) How do I combine concepts? with the Boolean
  logic OR or the Boolean logic AND. (More
  sophisticated rankings of relevance and fuzzy
  logic will be available in the future - at
  present nearly all information databases use
  simple Boolean logic, plus restricting to main
  focus of papers)
• Most subjects are quite complex SGDs with
  doubly transitive automorphism group. You need
  to consider breaking down the subject into
  separate searches, and combining the results of
  the separate searches with Boolean logic AND, OR

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Third important question for an information
database

• If Controlled vocabulary doesnt work for you,
• CONSIDER UNCONTROLLED VOCABULARY
• (NATURAL LANGUAGE)
• think about
• synonyms (different words which mean the same)
• singular and plural dynamo, dynamos
• nouns and verbs intermittency, intermittently
• American and British terminology
  characterization, characterisation
• what is the symbol for right hand truncation?
• e.g algebra algebra? algebra algebra

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MathSciNet subject search using Controlled
vocabulary Classification

• Consider searching for Cofinitary permutation
  groups
• click Free Tools
• Search MSC this uses Mathematics Subject
  Classification (MSC) 2000
• Select 20, to investigate Group theory and
  generalizations
• click 20B, to search for Permutation groups

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MathSciNet subject search NOT using Controlled
vocabulary

• Alternatively, try searching for cofinitary
  Anywhere, includes Title, Classification Text,
  English Keywords, Biographical References,
  Review/Abstracts, and Citations
• Do another search for
• co-finitary - do you obtain different results?
• You can do both searches at once, selecting
  Boolean logic or between two lines
• Collaboration distance, and lots of other useful
  features!

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Web of Science (WoS) (Science citation index)

• Online index to wide range of scientific
  periodicals. Very interdisciplinary, plus
  citation indexing
• from 1970, updated weekly
• papers enter WoS very quickly it is very
  up-to-date because there is no intellectual
  subject indexing
• 100 UK institutions subscribe
• I advise you to use ADS, MathSciNet for most
  subject searching

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Abstracting and indexing information databases

• May index
• periodical papers/articles
• papers given at conferences, symposia, meetings
• whole conferences
• books
• theses/dissertations
• but Web of Science only indexes periodical
  papers!
• and provides citation indexing

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Web of Knowledge includes ISI Web of Science
(Science citation index) for citation searching
(not General searching unless you have an
interdisciplinary topic, e.g. chemistry,
physics, biology, medicine, materials, HCI,
psychology, music, art or you wish to use the
Analyze command) click Bookmarks Finding
information Maths click Information Databases,
researchers Find Web of Science click the
link You can register, to use more features click
ISI Web of Knowledge. Look for Training and
Support Then use the yellow Web of Science
tab Check ONLY the box to the left of Science
Citation Index Expanded click Cited Reference
Search. See View our Cited Reference Search
tutorial.
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Use ANALYZE command

• Select Search
• For AUTHOR, use the magnifying glass author index
  or Author Finder
• 2 example searches (1) bullett sr or bullett s
  (2) cameron pj
• click Search
• Use Analyze Results to investigate, e.g. Source
  Title, Publication Year

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WoS citation searching

• We search for later citations to Prof Peter
  Camerons paper in Proceedings of the London
  Mathematical Society, Sep. 1997, vol. 75, part 2,
  pp436-480
• We look for papers which include, in the list of
  references at the end of the paper, Prof.
  Camerons paper
• click Cited Reference Search
• For Cited Author, search cameron p or cameron pj
• Its not usually necessary to put in the source
  (the title of the whole periodical) unless your
  author has a common name many authors do not
  write so many papers in any one year
• If you do try, use the lists provided
• In the Cited Year box, key 1997
• click Search

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Citations to Peter Camerons paper

• Cited works with View Record in blue are
  available as full references in the database. The
  periodical is indexed
• Cited works without View Record are not in the
  database (periodical not indexed in the database,
  too old, books, conference papers, in process,
  mistakes)
• means that Peter is not the first named author
• note that the two references to DISCRETE MATH are
  probably to the same paper - there is no editing
  of the references in this database
• check the box to the left of the paper in P LOND
  MATH SOC
• click Finish Search gtgt to find articles that cite
  your selected reference, the one you checked

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WoS citation searching what the blue
references, black references and initial dots mean

• the most recent reference is listed first. You
  can click any blue link to see the reference and
  abstract of the citing paper
• Times Cited is the number of papers cited at the
  end of the paper
• investigate this yourself - you should note the
  periodical title, date and pages, because Peter
  is not the first named author of this paper, and
  you will not be able to see his name
• Try Analyze command to investigate the results
• Not now, but remember to Log Out at the end of
  your searches to leave a slot free immediately
  for another user

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References (citations) to papers in your
publications

• Astro researchers are advised to copy the format
  used in Astrophysical journal or the Monthly
  notices of the Royal Astronomical Society
• Mathematicians are advised to copy the format of
  the London Mathematical Society journals
• Mathematicians need the title of the paper, and
  the first AND LAST page numbers
• Even if the usual practice when writing for a
  certain periodical is NOT to cite the title or
  the last page number, this information is very
  useful for your own private records
• If you dont need to use BibTeX, EndNote
  bibliographic software is available as an option

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EndNote software package for bibliographic
references

• If you do not need mathematical symbols
• Excellent QM help for EndNote
• http//www.library.qmul.ac.uk/medicine/endnote.htm
  
• Researchers may obtain EndNote free of charge
  from Computing Services

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Finding periodicals in London

• Use the Union List of Serials (periodicals/journal
  s)
• From the Catalogues of other libraries link
• Search for Monatshefte fur Mathematik, Comments
  on astrophysics, or a title you are interested in
• If not available in a college library in London,
  try the British Library Integrated Catalogue,
  from the Catalogues of other libraries link

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Queen Mary Inter-Library Loans Service (ILL)

• There are now many document delivery services,
  which you pay for
• With Queen Mary devolved budgeting, you could
  choose to use other services, as well as the
  Queen Mary ILL Service
• If you use the Queen Mary Inter-Library Loans
  Service, we usually apply to the British Library
  Document Supply Centre at Boston Spa in Yorkshire
• ILL loans of books currently charged at 9.70
  each to the School (about 2 extra to renew a
  loan), photocopies of papers at 6.25. It costs
  the Library more

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Preprints for Astronomy and some other subject
areas, on the web

• In certain subject areas, it is now accepted
  practice, and often also legal, to put your
  accepted papers up on your web page and into
  e-print archives
• The published journal provides the peer review
  process
• This doesnt happen for all subject areas
• http//www.library.qmul.ac.uk/eng/infopages/mathso
  ur.htm

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To use blue-screen workstations on the campus -
you need a Student/Teaching Service username

• And to access electronic information resources
  which are only available on campus, by securely
  accessing college servers, or using the proxy
  server
• There are many workstations in different labs on
  the campus, and many in the Library
• You register with Computing Services Reception,
  Queens Building, W209 (West side, second floor).
  You need a signature from Andrew Tworkowski
• Sometimes, departmental workstations and printers
  do not have enough memory for large pdf files.
  Use the Student Service

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School of Mathematical Sciences Commencing
Maths research postgraduates Introduction to
Finding Information at QM this PowerPoint on
the web under Information guides information
skills training link
Feedback and comments about this workshop are
very welcome Version 18 3 July
2009 mathsres.ppt