Structured Digital Database SEBI 2

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How Structured Digital Database SEBI Can Help
Your Business Stay Compliant with SEBI Regulations
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• In today's ever-evolving business landscape,
  maintaining compliance with the regulations set
  forth by the Securities and Exchange Board of
  India (SEBI) is crucial for the success and
  credibility of your business. Adhering to SEBI
  regulations, however, can be a complex
  undertaking that requires meticulous organisation
  and efficient management of vast amounts of data.
  This is where a Structured Digital Database SEBI
  comes into play. A Structured Digital Database
  SEBI is a powerful tool that enables businesses
  to streamline their operations, store and process
  data relevant to SEBI regulations, and ensure
  seamless compliance. By harnessing the
  capabilities of a Structured Digital Database
  SEBI, your business can enhance its ability to
  meet SEBI requirements, minimise compliance
  risks, and maintain a strong position in the
  Indian securities market.

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Regulation 3(5) of SEBI (Prohibition of Insider
Trading) Regulations

Regulation 3(5) of SEBI (Prohibition of Insider
Trading) Regulations places a specific
requirement on the Board of Directors of
companies to maintain a Structured Digital
Database (SDD) that contains specific details
related to Unpublished Price Sensitive
Information (UPSI) and the individuals involved
in sharing and receiving such information. The
regulation mandates the inclusion of the
following information in the SDD

Nature of UPSI The SDD should capture the nature
or type of Unpublished Price Sensitive
Information. This refers to any material
information that is not yet made public and, if
disclosed, could significantly impact the price
of the company's securities.

Names of Persons Sharing Information The SDD
should include the names of individuals who have
shared the UPSI. This helps in identifying the
insiders or those privy to the sensitive
information.

Names of Persons with Whom Information is Shared
The SDD should record the names of individuals or
entities with whom the UPSI is shared. This
ensures transparency and accountability regarding
the dissemination of the sensitive information.
PAN or Authorized Identifier The SDD should also
include the Permanent Account Number (PAN) or any
other identifier authorized by law to uniquely
identify the individuals involved in sharing or
receiving the UPSI. This identifier helps in
accurately identifying and tracking the
individuals in compliance with regulatory
requirements.

Understanding Structured Digital Database SEBI

A Structured Digital Database SEBI is a
specialised electronic system designed to
organise, store, process, and manage data
pertinent to SEBI regulations. It serves as a
centralised repository for all the information
necessary to meet SEBI compliance requirements.
This digital database employs a structured
framework that ensures data is classified,
categorised, and readily accessible for
reporting, monitoring, and analysis purposes.
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• How Structured Digital Database SEBI Can Help
  Your Business Stay Compliant with SEBI
  Regulations
• Compliance with SEBI regulations is critical for
  businesses operating in the Indian securities
  market. A Structured Digital Database SEBI can
  significantly assist your business in achieving
  and maintaining compliance. Let's explore how
• Time Stamping The Structured Digital Database
  SEBI incorporates accurate time stamping of data
  and records. This ensures that every data entry,
  modification, and transaction is recorded with
  precise timestamps. By having a clear chronology
  of events, your business can demonstrate
  compliance with SEBI regulations, especially in
  areas such as trade execution, order management,
  and reporting.
• On-premises Hosting Information maintained
  internally With a Structured Digital Database
  SEBI, your business has the option to host the
  database on-premises, internally within your own
  infrastructure. This gives you greater control
  over the hosting environment, allowing you to
  implement stringent security measures, access
  controls, and data protection protocols. By
  maintaining information internally, you can
  mitigate the risk of data breaches, unauthorised
  access, and potential compliance violations.

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• Non-Tampering of Data Data integrity is crucial
  for SEBI compliance. A Structured Digital
  Database SEBI ensures the non-tampering of data
  through various security measures. By employing
  techniques such as data encryption, access
  controls, and digital signatures, the database
  safeguards the authenticity and integrity of your
  compliance-related data. This helps you meet
  SEBI's requirements for data integrity and
  ensures the accuracy and reliability of your
  compliance records.
• Audit Trail A Structured Digital Database SEBI
  maintains a comprehensive audit trail of all
  activities within the database. This includes
  user actions, data modifications, system
  activities, and any other relevant events. The
  audit trail provides a transparent and verifiable
  record of compliance-related activities, making
  it easier for your business to demonstrate
  adherence to SEBI regulations during audits or
  investigations.
• Maintenance of Historical Data SEBI regulations
  often mandate the retention of historical data
  for a specific period. A Structured Digital
  Database SEBI allows you to efficiently store and
  retrieve historical data, ensuring compliance
  with data retention requirements. By having a
  centralized repository for historical records,
  your business can readily access and provide the
  necessary information during SEBI inspections,
  audits, or reporting obligations.

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Masters (DP, UPSI, Auditor, Company) A
Structured Digital Database SEBI enables you to
maintain comprehensive Masters, which are
databases containing essential information about
entities such as Depository Participants (DP),
Unpublished Price Sensitive Information (UPSI),
Auditors, and Companies. These Masters ensure
accurate and up-to-date information for
compliance-related processes, such as tracking
insider trading activities, monitoring compliance
of registered intermediaries, and managing
company-related disclosures. Customised Report
Generation Generating customized reports aligned
with SEBI regulations is critical for compliance.
With a Structured Digital Database SEBI, your
business can generate reports tailored to your
specific compliance needs. You can define report
parameters, select relevant data fields, and
generate reports in formats specified by SEBI.
This feature simplifies the reporting process,
improves accuracy, and enables you to provide
timely and accurate information to SEBI as
required. By utilizing a Structured Digital
Database SEBI, your business can streamline
compliance processes, enhance data integrity, and
ensure adherence to SEBI regulations. This
powerful tool empowers you to meet the
complexities of SEBI requirements efficiently,
ultimately helping your business stay compliant
and maintain a strong position in the Indian
securities market.
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How Structured Digital Database SEBI Can Help
Your Business Stay Compliant with SEBI
Regulations
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Time Stamping The Structured Digital Database
SEBI incorporates accurate time stamping of data
and records. This ensures that every data entry,
modification, and transaction is recorded with
precise timestamps. By having a clear chronology
of events, your business can demonstrate
compliance with SEBI regulations, especially in
areas such as trade execution, order management,
and reporting.
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On-premises Hosting Information maintained
internally With a Structured Digital Database
SEBI, your business has the option to host the
database on-premises, internally within your own
infrastructure. This gives you greater control
over the hosting environment, allowing you to
implement stringent security measures, access
controls, and data protection protocols. By
maintaining information internally, you can
mitigate the risk of data breaches, unauthorised
access, and potential compliance violations.
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• THE END