CTE PBMAS 2005

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CTE PBMAS 2005

• Bob Chapman
• ESC2
• November 2, 2005

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What Data is Analyzed

• CTE Student Performance
• CTE 2 and 3 Only
• TAKS Text Booklet
• PEIMS Fall Snapshot

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How Was My LEA Selected for Intervention

• Stage 1
• One Indicator 3
• No 2s or 3s and accept Carl Perkins Funds
• Stage 2
• Two Indicator 3 and no 2s
• Stage 3
• Three Indicator 3
• Stage 3 with OCR 4 or 5 Indicator 3
• Stage 4 (Includes OCR) Multiple Problems

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How Was My District Selected for Stage 3

• Two Indictor 3 and Two or More 2s
• Two Indicator 3 and Overall Calculated
  Indicators is 2
• Three Indicator 3 and no 2s
• Three Indicator 3 and One 2 AND Overall
  Calculated Indicator lt0.7
• Would be a 4, but had on-site review last year.

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Stage 4

• No CTE/OCR On-Site Review in 02-03, 03-04 or
  04-05 and Any of the Following
• Four or more 3
• Three 3s and One 2 and Calculated 0.7

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Framework for 2004-2005 Performance-Based
MonitoringCareer and Technology Education
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Stage 1 Interventions

• PBMAS Data Review
• Prepare for next year
• Carl Perkins Plan

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Stage 2 Interventions

• Focused Data Analysis
• Program Effectiveness Review
• Continuous Improvement Plan

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Stage 3 Interventions

• Focused Data Analysis
• Program Effectiveness Review
• Compliance Review
• Continuous Improvement Plan
• If Selected On Site OCR Review

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Stage 4 Interventions

• Focused Data Analysis
• Program Effectiveness Review
• Compliance Review
• Continuous Improvement Plan
• On Site OCR Review

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Career and Technology Education Monitoring
System 2005-2006
ESC/outside support
NO
ONGOING
YES
CTE Program Application/Plan Data Review
Implementation OK?
Resubmit Plan TEA Desk Support
NO, 1st Time
Implement CTE Program Application/Plan
Data Analysis Program EvaluationImprovement Plan
in Schedule 4C Notes Section
TEA Desk Review of CTE Program Application/Plan
YES
All Districts Intervention Stage 0/1
Plan OK?
NO, 2nd Time
Program Effectiveness Review and Integrate
findings and improvement strategies into CTE
Program Application/Plan
ONGOING
YES
Plan OK?
Plan OK?
ONGOING
TEA Oversight, Interventions
NO, 3rd Time
TEA Career and Technology Education October
2005 Page 1 of 2
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ESC/outside support and/or TEA Oversight,
Interventions, Sanctions
Career and Technology Education Monitoring
System 2005-2006
NO
Evaluate for effectiveness, update, and implement
CTE Program Application/Plan
ONGOING
YES
Implementation OK?
Resubmit CIP (ESC/outside support)
Program Effectiveness Review (PER) Focused Data
Analysis (FDA) CIP
NO, 1st Time
CIP submitted to TEA
TEA Desk Review of CIP
Implement CIP Evidence of Change (timely
review and check points)
Districts Intervention Stage 2
YES
CIP OK?
NO, 2ndTme
YES
Program Effectiveness Review Focused Data
Analysis Full Compliance Review Possible On-site
Civil Rights (CR) Review CIP
Districts Intervention Stage 3
TEA Oversight, Interventions and/or Sanctions
PER, FDA, Compliance Review and CIP submitted to
TEA
TEA Review of Submissions
Review OK?
ONGOING
NO
NO
Special Program Compliance Review LEA Data
Submittal and TEA On-site Review
Information Collection and Review(TEA data
review and LEA submission)
Targeted TEA On-Site Review (CR, fiscal and/or
other issues)
YES
Districts Intervention Stage 4
Review OK?
ONGOING
Other Random Data and Self-Evaluation checks
TEA Career and Technology Education October
2005 Page 2 of 2
Required level of review varies depending
upon initial data review. Includes FDA,
PER, and local compliance review Other
interventions and sanctions may be used on
case-by-case basis. CIP Continuous
Improvement Plan
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Focused Data Analysis and Program Effectiveness
Review

• Required for Stage 2, 3, and 4
• Identify Factors of Concern
• Gather Information
• Used to Develop CIP

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FDA and PE Team

• Must Have
• CTE Administrator
• Parent(s) of CTE Student(s)
• CTE Teacher
• Guidance Counselor
• Community Stakeholders

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FDA and PE Team

• Optional Members
• Member District Improvement Team
• CTE Student(s)
• General Education Teacher
• Special Education Representative
• Representative from Alternative Program
• LEP/ESL Representative
• Disadvantaged Represenative

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FDA and PE Team

• Once in place, keep same team throughout the CIP
  process
• Team members may be added as needed
• Personally identifiable student information must
  be protected as per FERPA and IDEA

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Focused Data Analysis
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Purpose

• Determine factors contributing to higher levels
  of program concern as identified through PBMAS
  indicators
• Gather information necessary to address
  identified issues in the continuous improvement
  plan (CIP)

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Analyze Data

• Probes should be used for each area that received
  a 3
• Documentation of probes should NOT be submitted
  to the TEA unless requested at a later time for
  verification
• Keep Minutes of All Meetings

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Analyze Data

• Identify any patterns or trends discovered in the
  analysis
• Consider procedures and practices used by LEA to
  ensure collection and reporting of accurate and
  timely data

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Results of Focused Data Analysis

• Included in CIP

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Program Effectiveness Review

• Examination of Entire CTE Program
• Each Probe Answered Yes or No
• Strengths Can Be Noted
• If No District Must Address in CIP
• Areas for Improvement Must be Addressed in CIP

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Program Effectiveness Review

• Administrative Leadership
• Local Perkins Application/Plan
• Tech-Prep/Advanced Technical Credit
• Special Populations
• Office of Civil Rights (OCR)
• Fiscal ManagementAccountability

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Continuous Improvement Plan

• Continuous Improvement Plan
• Integrate LEAs decision
• Based on Results and Findings of Focused Data
  Analysis and Program Effectiveness Review
• Planned Corrections
• Must be Analysis-Driven and Results Based

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Continuous Improvement Plan

• Must be Completed for
• Stage 2
• Stage 3
• Stage 4
• One Copy To Agency for CTE
• Must address Any Continuing or New Instance of
  Noncompliance
• Brought into Compliance in Timely Fashion

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CTE CIP Submissions

• Due Dates
• Stage 2 TBD
• Stage 3 TBD
• Stage 3 with OCR TBD TEA OCR Timelines TBD
• Stage 4 TBD TEA On-site Timelines TBD

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Step 1 Assemble CTE Continuous Improvement
Planning Team

• Minimum 5 Members
• No Dual Roles
• Team Remain in Place Throughout Process
• Can Add Members

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Continuous Improvement Planning Team

• Systems-Level Activity
• Assure Confidentiality of FERPA and IDEA
• Again Confidentiality of Individual Student DATA

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CTE Continuous Improvement Planning Team

• Required Participants Optional Participants
• LEA CTE district or campus administrator
  knowledgeable of, and responsible for, the
  districts or charter schools CTE curriculum and
  overall instructional program
• Parent(s) of CTE student(s)
• CTE teacher
• Guidance counselor
• Community stakeholder(s), such as representatives
  of business/industry partners, employers of CTE
  students, etc.

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CTE Continuous Improvement Planning Team

• Optional Participants
• Member of the district improvement team
• CTE student(s)
• General education teacher
• Special education teacher or evaluation personnel
• One representative from each type of LEA
  alternative program or alternative campus (such
  as, but not limited to, a DAEP, magnet campus, or
  separate special education campus)
• Others as determined by local needs

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Download CTE CIP Template

• http//www.tea.state.tx.us/pmi/ctemon/resources/ci
  ptemplate_CTE.doc
• Save Template on Computer
• Open Template in MS Word

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Step 3 Establishing the CTE Continuous
Improvement Planning Framework

• CTE CIP Team Identify findings and Issues
• Use a Decision-Making Process to Prioritize
  activities for the CIP Process
• Complete Understanding of Core Concerns
  Identified.
• Where are we Today?

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Step 4 Determine Desired Results for Identified
Findings/Issues

• CTE CIP Determine Desired Condition for CTE
  Students and their Families
• Identify the End Results/Goal of Improvement
  Based on LEA Analysis and Goal-Setting Activites
• Where/How do we want to be?

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Step 5 Determining Evidence of Change Criteria

• How do we know we are getting there?
• Determine the change indicators.

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Step 6 Determine Activities to be Implemented

• How will we get there?
• Detail activities/actions

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Step 7 Determine Resources to Be Utilized

• Who will get us there?
• CTE CIP Team Determine all Resources needed.
• Human
• Fiscal,
• Material

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Step 8 Determining Timelines

• When will we perform the activities?
• Document Timelines for Activities
• Document Timelines for Evaluations

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Step 9 Determine Follow-up Activities

• What will we do if the initial plan isnt
  working?
• What is Plan B?
• Midcourse Corrections

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Step 10 Submit The CTE CIP

• Submit Required Documentation to TEA

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Step 11 Integrate Activities of the CTE CIP
Into LEA and Campus Improvement Plan

• Work with Individual Campus Teams
• Work with District Team

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Step 12 Required Material Submissions to the
Agency

• Submittal Coversheet
• Findings Template for CTE Monitoring Process
  Implemented
• One Completed CTE CIP
• Submitted Via e-mail Attachment

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Step 12 Submit To And Deadlines

• To pmidivision_at_tea.state.tx.us
• Subject Line CTE Findings/CIP Submissions (your
  county district number)
• Due Date
• For Stage 2 LEAs January 13, 2006
• For Stage 3 LEAs January 27, 2006
• For Stage 4 LEAs January 27, 2006 (LEA
  submittal) TEA on-site timeline to be determined

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Important!!!!!!!!

• Meet All Deadlines
• Use TEA Forms

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Important!!!!!!!!

• Meet All Deadlines
• Use TEA Forms

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Questions or Concerns?
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