Genetic Analysis of Arginine Vasopressin (AVP)

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Successful Professional Presentation and Style
Tips Hints
Laura Cousino Klein, Ph.D. Department of
Biobehavioral HealthCollege of Health and Human
DevelopmentThe Pennsylvania State University
PENN STATE UNIVERSITY
December 12, 2008
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Professional Presentation
Overview

1. Introduction
2. Purpose of Professional Presentation
3. Scope of Professional Presentation
4. Details Related to Professional Presentation
5. Delicate Issues
6. Final Thoughts Discussion

PENN STATE UNIVERSITY
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I. Introduction

• Why is it important to talk about professional
  presentation styles?
• Professional development
• Personal development
• Guide you in achieving your goals
• Enhance your ability to contribute to your
  professional and personal community

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II. Purpose

• What is the purpose of professional
  presentation?
• Build confidence
• Build trust
• Build relationships
• Communicate with others
• Make an impression
• Adequately convey your thoughts, opinions,
  knowledge

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III. Scope
What is the scope of professional
presentation? A. Causal interactions ? formal
presentations B. All modes of communication
(e.g., face-to-face, telephone, email) C.
Attire D. Appearance E. Speaking style
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IV. Specifics

• What is involved in professional presentation?
• A. Level of Interaction
• Types of casual interactionsthat might not be so
  casual
• Types of formal presentations.the obvious and
  the not-so-obvious

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IV. Specifics
What is involved in professional
presentation? B. Modes of Communication 1.
Face-to-Face - Posture - Eye contact - Hand
shakes - Beginning and ending the
conversation - One-on-one versus group
interaction
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IV. Specifics
What is involved in professional
presentation? B. Modes of Communication 2.
Instant and Text Messages - company
policy/culture - when appropriate, for what? -
keep it short and simple - avoid cutesy
symbols - avoid distracting wallpaper -
avoid obnoxious away messages
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IV. Specifics

• What is involved in professional presentation?
• B. Modes of Communication
• 3. Email
• - When appropriate?
• - Style and formality
• - grammar and spelling count -
  salutation and closing
• - signatures and quotes
• - stationary, font color type
• - language, colloquialisms, syntax
• - Keep it simple!

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IV. Specifics

• What is involved in professional presentation?
• B. Modes of Communication
• 4. Telephone
• - Answering the phone Where? When? How?
• - Outgoing message
• - Leaving a message
• - speak slowly
• - leave name, date, time of message
• - clearly leave call back
  information

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IV. Specifics

• What is involved in professional presentation?
• B. Modes of Communication
• 5. Letter
• - Know your audience
• - Salutation and closing
• - Style and format
• - grammar and spelling count
• - language, colloquialisms, syntax
• - stationary
• - Strunk Whitebuy one!

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IV. Specifics

• What is involved in professional presentation?
• C. Attire
• Clothes
• Shoes
• Accessories
• D. Appearance (e.g., hair, make-up, perfume)
• - What about on-line appearance
  (i.e., social networking sites)?

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IV. Specifics

• What is involved in professional presentation?
• E. Speaking style
• One-on-one conversation
• 2. Group setting (e.g., meetings, social
  gatherings)
• Chairing or running a meeting
• Formal presentations at work, conferences, etc.

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IV. Specifics
What is involved in professional
presentation? E. Speaking style 1. One-on-one
conversation - Supervisor - Peer - Subordinate
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IV. Specifics
What is involved in professional
presentation? E. Speaking style 2. Group
settings - Meetings (telephone, face-to-face,
others? - Social gatherings at work - Social
gatherings with colleagues outside of work -
Office parties - Others?
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IV. Specifics
What is involved in professional
presentation? E. Speaking style 3. Running
meetings - Organizing meeting - Who needs to be
there? - Meeting agenda - Where to sit? - Body
language
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IV. Specifics
What is involved in professional
presentation? E. Speaking style 3. Running
meetings - Setting the tone - Laying down the
ground rules - Giving feedback in public -
Accepting feedback in public - Maintaining
control of the meeting - Start and end on time
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IV. Specifics
What is involved in professional
presentation? E. Speaking style 4. Formal
presentations - Determine parameters of
presentation - length, scope, type -
Determine audience ? who? how many? -
Determine format equipment needs - Have a
back-up plan
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IV. Specifics
What is involved in professional
presentation? E. Speaking style 4. Formal
presentations - Practice, practice,
practice! - timing - hand gestures -
graphical presentation - answering
questions - memorize opening and closing
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V. Delicate Issues
What are some special issues for women? A.
Conversation rituals B. Dominance and
control C. Sharing personal information D.
Stress, isolation, social networks
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V. Delicate Issues
What are some special issues for women? A.
Conversational style 1. Men and women
communicating - Long-winded introductions -
Apologizing - Asking for help - Questioning -
Being indirect - Joking - One-upmanship -
Extremism
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V. Delicate Issues
What are some special issues for women? A.
Conversational style 1. Men and women
communicating - Compliments and criticisms -
Interpreting feedback - Challenge versus
threat - Presenting ones accomplishments -
Bragging versus self-promotion
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V. Delicate Issues

• What are some special issues for women?
• B. Dominance and control
• Jumping in versus waiting for an opening or
  waiting to be asked
• Asking permission
• Volume
• Intonation
• Apologizing
• Self-deprecation/speaking from authority
• Appearing confident

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V. Delicate Issues

• What are some special issues for women?
• C. Sharing personal information
• Be circumspect
• Perceptions of others
• Gossip
• What to share?
• When to share?
• With whom to share?

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V. Delicate Issues

• What are some special issues for women?
• D. Stress, isolation, social networks
• Gender gaps in the work place
• Conversation and professional styles influence
  relationships
• Develop mentoring relationships to learn how to
  navigate your environment

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VI. Final Thoughts Discussion