The Quadrennial Review Process for Staff Scientists and Staff Clinicians

1
The Quadrennial Review Processfor Staff
Scientists and Staff Clinicians

• December 16, 2009

2
Background

• Purpose
• To evaluate continuation/placement of the SS/SC
• For possible salary adjustment
• To enable the SD to report on allocation of these
  personnel
• Process
• Standardized to fairly evaluate SS/SC despite
  many roles
• PRP and CRP provide core expertise for the Quad
  Review Panels
• PRP/CRP review SS/SC appointments and promotions,
  know level of accomplishment expected

3
Review Criteria

• Scientific evaluation and determination of the
  overall contributions of the SS/SC to the
  research program of their PI
• Review period is the last four years (2006-2009)
• Review should be based on how the SS/SC fulfills
  their role in the Lab/Branch whether its
  providing an essential core service, functioning
  like a PI, or giving scientific continuity to
  their PIs program.
• Reviewers consider mitigating issues such as the
  scientific environment, mentoring (or lack of it)
  by the PI, a poorly prepared package, etc.
• Success can be judged through both independent
  scientific achievement and contributions to
  collaborations

4
Performance Measures

• Staff Scientists
• Performance is measured against the following
  elements interactions with other scientists,
  scientific productivity, other achievements, and
  evidence of being up-to-date scientifically and
  technically.
• Measures of performance include collaborations,
  awards, presented lectures, course work,
  mentoring/teaching, participation in Special
  Interest Groups, etc.
• Staff Clinicians
• Performance is measured against the
  following elements interactions with other
  physicians and scientists, scientific and/or
  clinical productivity, other achievements, and
  evidence of being up-to-date scientifically and
  clinically.
• Measures of performance include patient
  care responsibilities, clinical skills,
  collaborations, awards, presented lectures,
  mentoring/teaching, participation in IRB-approved
  protocols, etc.

5
Quad Review Package

• You and your PI should assemble the package
  together.
• Package contains
• Check Sheet
• Standardized Recommending memo from PI
• 2 letters of recommendation from collaborators
• Standardized CV and biblio
• BSC Recommendations
• Review Report
• Packages are due to CCR ARC by Friday January 29,
  2010.

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Staff Scientist Recommending Memo

• Your PI is asked to describe your accomplishments
  in the
• following areas
• 1. Scientific Productivity
• 2. Scientific Presentations
• 3. Participation in Special Interest Groups, Tech
  Transfer,
• Involvement in GMP production, INDs, etc.
• 4. Collaborations
• 5. Mentoring/Teaching
• 6. Continuing Education (training programs
  participated in)
• 7. Awards
• 8. Other significant achievements
• 9. Description of Core activities, list of
  collaborators and/or
• users (For Facility Heads who are not
  reviewed by the BSC)

7
Staff Clinicians Recommending Memo

• Your PI is asked to describe your accomplishments
  in the
• following areas
• 1. Patient care responsibilities and specialized
  clinical skills
• 2. Role in IRB-approved protocols
• 3. Intramural collaborations and other intramural
  activities (faculties,
• working groups, advisory boards, committees)
• 4. Scientific productivity
• 5. Scientific presentations
• 6. Intramural/extramural activities (editorial
  boards, cooperative
• groups, scientific societies, meeting
  organization)
• 7. Mentoring and teaching
• 8. Awards and other accomplishments

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Standardized CVMembership in Scientific
Societies/Professional AssociationsHonors
Scientific Recognition - Awards received -
Fellowships received - Editorial Board of
Scientific Journal - Reviewer for Scientific
Journals - Membership in Reviewing Boards
(grant application boards etc.) - Invited
Lectureships - ChairpersonshipsFunding -
Grants and Funding Received - Technology
Transfer - CRADA relationshipsPatents -
Employee Invention Reports - Patent
applications - Patents awarded
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Standardized CVCollaborations - Intramural
- ExtramuralScientific Community Activities -
Academic appointments - Mentoring -
Participation in Intramural Faculties Special
Interest Groups - Participation In Intramural
CommitteesClinical Trial Participation
roleInvestigational New Drug (IND) Applications
SubmittedFDA approvalsConsultant
AppointmentsInstitutional Review
BoardsProposals submitted and
approvedCore/Program AccomplishmentsPRESENTATI
ONSBIBLIOGRAPHY
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SS Quad Review Panel CCR PRP provides the core
expertise - 12 scientists representing a
cross-section of CCR research meet monthly to
review Staff Scientist appointments - familiar
with accomplishments expected from Staff
Scientists - ad hoc reviewers are recruited to
assist with the Quad ReviewThree reviewers are
assigned to evaluate each package - reviewers
submit brief evaluations and preliminary score
- reviews compiled and grouped by rankReview
meeting begins with a discussion of the review
criteria - Individual packages are discussed
- rankings adjusted taking into consideration
mitigating issues
such as scientific environment, mentoring,
duties, etc.
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SS Quad Report Rank 1-1.9 Outstanding 2-2.9
Excellent 3-3.9 Good 4-4.9 Satisfactory 5
UnsatisfactoryNeeds Improvement in
Productivity Collaboration Participation in
faculties/special interest groups Scientific
presentations Teaching/mentoring Continuing
education/training Core activities Other
12
SC Quad Report
Rank Top 10 - Outstanding Top 25 -
Excellent Top 50 - Good Lower 50 -
Satisfactory Unsatisfactory Needs Improvement
in Patient care Clinical translational
research Teaching/mentoring Other
13
SS Quad Results
50
Outstanding Excellent Good
Satisfactory Quad Review Scores
2006-2009
14
Due Dates

• Packages are due to the CCR ARC by January 29,
  2010.
• The actual review will occur in March 2010.
• Results will be sent out in April 2010.