Aggregate Reporting of Pandemic Influenza Vaccine Doses Administered Update for Option 1 Users

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Aggregate Reporting of Pandemic Influenza Vaccine
Doses Administered Update for Option 1 Users
Webinar Presentation to Public Health Project
Areas October 10, 2007

• Joint Presentation by
• Immunization Services Division
• National Center for Immunization and Respiratory
  Diseases
• and
• Division of Emergency Preparedness and Response
• National Center for Public Health Informatics

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Agenda

• Background on Aggregate Reporting
• Refresher and Update on Pilot Test
• Checklist Items
• Demonstration of CRA
• Next Steps
• Available Resources

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Background

• The National Strategy for Pandemic Influenza
  Implementation Plan calls for monitoring of the
  appropriate use of a scarce pandemic influenza
  vaccine
• To accomplish this, states/ project areas will
  track vaccine doses administered, collect and
  aggregate minimum data elements and transmit
  weekly to CDC
• CDCs CRA system was modified to provide three
  ways for states and partners to report vaccine
  doses administered

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Background Options for Aggregate Reporting to
CDC

• Option 1 For states and project areas
  collecting data via an existing immunization
  information system (IIS) or other application,
  technical specifications were developed for three
  different data exchange formats flat file
  (pipe-delimited), XML file, HL 7
• Option 2 For states and project areas
  collecting data manually, an aggregate reporting
  screen was added to CDCs CRA application to
  allow direct data entry via a web browser
• Option 3 For states and project areas using
  CDCs CRA application to collect patient level
  information, selected data elements will be
  automatically aggregated

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Pandemic Influenza Doses Administered Pilot
Reporting Event (PIDAPRE)

• CDC and the project areas will test options
  during the influenza season
• Evaluate project area capabilities to aggregate
  and send a subset of data
• Evaluate CDC technical system capabilities to
  accept and report aggregate vaccine doses
  administered

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Why is the Pilot Test Necessary ?

• Operational Perspective
• To assess the ability to collect and report
  vaccine doses administered data and to provide
  perspective on federal, project area, and clinic
  needs in order to scale-up for a pandemic
  situation
• Technical Perspective
• To assess the technical ability of systems to
  receive, aggregate, and return data, to identify
  and address system gaps and to test tooling
  options and security aspects for federal and
  state partners

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Data Expected from the Project Area

• Will include (required)
• Age
• 6 23 months
• 2 18 years
• 19 49 years
• 50 64 years
• 65 years
• Project Area ID
• Date of Clinic(s)

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Update on PIDAPRE

• CDC and the project areas will test options
  during the influenza season
• Pilot test November 1st December 31st
• To date we have received option choices from 61
  project areas

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Project Area Option Choices
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61 out of 62 project areas have submitted their
reporting option choices.
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Option Choices of states/ project areasfor the
pilot test
Chicago
Option 1
Option 2
NY City
Marshall Islands
Option 3
Guam
DC
Mariana Islands
LA county
Virgin Islands
Palau
Puerto Rico
FS Micronesia
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Check list for Option 1
3 Identify the Public Health Administrator (PHA).
4 Select the content format your system will use (Pipe Delimited, XML, HL7). Review the Aggregate Reporting Data Exchange Requirements Document
5 Select the method your system will use to transfer information. CRA Application PHINMS
6 Develop any necessary code to create the selected file format (See Step 4) and transport the file to CRA (See Step 5). The Aggregate Reporting Data Exchange Requirements Document is designed for use when creating the data file.
7 Send a test file for evaluation after development of code. Send to Sabrina Walton swalton_at_cdc.gov
Full checklist available at www.cdc.gov/phin/cra
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Option 1 Progress To Date

• Breakout of transport options
• 15 PHINMS Messaging (automatic)
• 7 CRA Application Upload (manual)
• 1 unconfirmed
• Breakout of file format options
• 15 XML
• 7 pipe delimited
• 0 HL7
• 1 unconfirmed
• Clinic Dates
• 12 Confirmed or have been received
• Project areas have started to send sample files

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Frequently Asked Questions

• Can a project area choose one reporting option
  initially and then switch to another reporting
  option in the future?
• Can a count of zero (0) be sent? Do you want all
  possible categories listed in the file or only
  those with a count greater than zero?
• The Data Exchange document shows 2 date formats,
  mm/dd/yyyy and yyyy-mm-dd which one is valid?
• Is there an XML schema available?

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PIDAPRE Option 1 Demonstration

• Upload Aggregate File
• Check Aggregate File Status
• Generate Extract of Aggregate Data

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Additional Resources

• CRA Exchange (https//team.cdc.gov)
• Interactive knowledge sharing forum
• Access to additional resources
• Training Material
• User Guide
• Recorded Demo
• CRA web site (http//www.cdc.gov/phin/cra)
• Copy of previous webinars and presentations
• Pilot Test Resources
• CRA Demo Site (http//crademo.cdc.gov)

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Project Area Assistance
Charles Williams Charles Williams Charles Williams
Arizona D.C. Florida
Illinois Iowa Los Angeles
Maine Michigan Mississippi
New York City New York North Dakota
Oregon Pennsylvania Utah
Sanjeeb Sapkota Sanjeeb Sapkota Sanjeeb Sapkota
Delaware Georgia Louisiana
New Jersey Ohio Washington
West Virginia
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Next Steps

• Send sample files to Sabrina Walton
  (swalton_at_cdc.gov)
• Submit clinic dates to Charles Williams
  (cewilliams_at_cdc.gov)
• Email CRAHelp_at_cdc.gov to access CRA Exchange
• Access CRA Exchange to download CRA training
  material

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Points of Contact

• PHIN Help Desk
• Issuing Digital certificates
• Getting access to CRA demonstration site
• Problem solving
• Phone [phone]
• Email PHINTECH_at_cdc.gov
• Office Hours Mon. Fri., 800 AM 800 PM
  Eastern
• CRA Information Center (CRAHelp_at_cdc.gov)
• Getting access to CRA Exchange
• General aggregate reporting questions and inquires

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Questions?Questions may also be emailed to
CRAHelp_at_cdc.gov