Microsoft Office Lesson 5

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Microsoft Office Lesson 5

• Lexington Technology Center
• October 19, 2004
• Bob Herring
• On the Web at www.lexington1.net/AdultEd/computer/
  office.htm

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Office Lesson 5
Review of the Previous Lesson

• Using the Name Box
• Absolute and Relative Cell Addresses
• Page Setup
• Custom Lists
• Correcting Errors
• Design for Looks
• Cell Formatting
• Sorting
• Freezing Panes

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Office Lesson 5
Microsoft PowerPoint

• PowerPoint is a presentation tool
• Used to create briefings and graphic
  presentations
• Simple overhead slides to multimedia
• What you see is what you get --WYSIWYG
• What it isnt
• Not a spreadsheet -- Use Excel instead
• Not a database -- Use Access
• Not a word processing tool -- Use Word

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Office Lesson 5
The PowerPoint Window
Menu Bar
Standard Toolbar
Formatting Toolbar
Status Bar
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Office Lesson 5
Standard Toolbar
Slide Layout
Insert Excel
Format Painter
Insert Clip Art
Black White
Web Toolbar
Paste
Print
Cut
Open
Help
Redo
New
Zoom
Spell Check
Save
Copy
Hyperlink
New Slide
Insert Word Table
Apply Design
Undo
Insert Chart
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Office Lesson 5
Formatting Toolbar
Decrease Paragraph Spacing
Demote
Center
Decrease Font Size
Italics
Shadow
Bullets
Promote
Increase Paragraph Spacing
Underline
Font Size
Left
Animation Effects
Font
Increase Font Size
Bold
Right
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Office Lesson 5
Slide Layouts

• Select Format, then Slide Layout
• Choose one of the 24 available layouts
• If none meets your needs, choose Blank

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Office Lesson 5
Design Templates

• Select File, then New choose the Presentation
  Designs tab
• Find one of the designs that suits your purpose
• Dont get too wrapped up in a design often,
  simpler is better

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Office Lesson 5
Creating a Title Slide

• Select Format, then Slide Layout
• Choose the Title Slide layout

Layout Name
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Office Lesson 5
Creating a Title Slide

• To accept PowerPoints default title layout,
  click inside the box
• and type the title of the presentation
• To add a title to a presentation, choose View,
  then Master
• Pick Slide Master. After the master slide
  comes up, select
• Insert, and click on New Title Master

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Office Lesson 5
Creating a Title Slide

• Edit the title master by clicking in the boxes
  and selecting the
• desired fonts and sizes
• Pictures, colors, and designs may also be added

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Office Lesson 5
Editing the Slide Master

• Edit the slide master by clicking in the boxes
  and selecting the
• desired fonts, font sizes, and bullet
  shapes
• Pictures, colors, and designs may also be added
• When finished, click Close on the popup menu.
  If its not visible,
• select View, then Slide

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Office Lesson 5
Adding Slides

• Select Insert, then New Slide
• New slides appear after the slide currently in
  view
• If you want to copy the slide youre on, select
  Duplicate Slide instead
• A quick way to get a number of new slides is to
  press the F4 function
• key (same as Redo) after inserting the
  first slide
• To return to the previous slide, click the
  double up arrow on the
• vertical scroll bar. To see the next
  slide, click the double down
• arrow (On a wheel mouse, move the wheel up
  or down)

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Office Lesson 5
Drawing Toolbar

• The drawing toolbar should already be present
  if not
• Choose Tools, then select Customize click the
  Drawing checkbox

Select Object Tool
Line
Text Box
Arrow Style
Line Color
Line Style
AutoShapes
Shadow
Rectangle
Word Art
3-D Effects
Drawing Menu
Text Color
Arrow
Free Rotate Tool
Dash Style
Oval
Fill
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Office Lesson 5
Using the Draw Menu

• Select more than one graphic
• Left-click the the word Draw on the Drawing
  Toolbar

Select Multiple Objects by Holding Shift Key
Draw
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Office Lesson 5
Draw Menu, Order

• Order controls how objects are stacked
• Click Draw, then select Order

Order
Order Sub-Menu
Draw
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Office Lesson 5
Draw Menu, Align or Distribute

• Align or Distribute controls placement of
  multiple objects
• In the Align or Distribute sub-menu, choose
  Align Top

Align or Distribute
Align or Distribute Sub-Menu
Draw
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Office Lesson 5
Draw Menu, Align or Distribute

• After choosing Align Top, all objects are
  lined up
• Objects will align on the topmost shape

Shapes Aligned at Top
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Office Lesson 5
Draw Menu, Rotate or Flip

• Objects can be rotated or flipped
• Choose Rotate or Flip, then select the
  appropriate command

Rotate or Flip
Draw
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Office Lesson 5
Draw Menu, Rectangle and Oval Tools

• Use the Rectangle Tool to create box shapes
• Hold down the shift key while drawing to draw a
  square
• Use the Oval Tool to create elliptical shapes
• Hold down the shift key while drawing to draw a
  circle

Shift for a Circle
Shift for a Square
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Office Lesson 5
Draw Menu, AutoShapes

• Other shapes besides rectangles and ovals are
  available
• Click AutoShapes and select the appropriate
  category

AutoShapes
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Office Lesson 5
Draw Menu, AutoShapes

• Basic Shapes provides many useful items
• After selecting a shape, draw it by
  left-clicking and dragging

Basic Shapes
AutoShapes
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Office Lesson 5
Text and Text Formatting

• To enter text, either select a layout with a
  built-in text area or select
• Insert, then Text Box (or click on the Text
  Box Tool on the Drawing
• Toolbar)
• Format text by highlighting it (Left-click and
  drag) and then selecting
• the appropriate formatting from the
  Formatting Toolbar. Text color
• may be changed by selecting Format, then
  Font, or by clicking the
• Font Color Tool on the Drawing Toolbar

Text Box Tool
Font Color Tool
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Office Lesson 5
Text Boxes

• Click inside text boxes to edit them. The
  border will be slashed (/////)
• Click the border of a text box to select it.
  Look for dots ()
• To move a text box, it must be selected.
  Selecting a text box also
• allows all the text to be formatted at once.

Slashes
Dots
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Office Lesson 5
WordArt

• Choose Insert, then select Picture click on
  WordArt
• Select the WordArt style that suits your
  presentation and click OK

Select
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Office Lesson 5
WordArt

• The WordArt text dialog appears
• Select the font, size, and style (bold, italic)
• Highlight and replace Your Text Here with
  desired text
• Use the WordArt Shape Tool to create even more
  effects

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Office Lesson 5
Word Art Toolbar

• Choose Tools, then select Customize click the
  WordArt checkbox

Insert Word Art
Format Word Art
Word Art Alignment
Word Art Gallery
Letter Height
Word Art Shape
Text Direction
Edit Text Tool
Free Rotate
Character Spacing
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Office Lesson 5
Color Options

• Select different colors by clicking More Fill
  Colors
• Use PowerPoints built-in palette of colors
  Or choose your own
• To copy a color, check its red-green-blue
  values, then set them in
• your presentation

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Office Lesson 5
Fill Effects, Gradients and Textures

• Shapes can be filled with color gradients by
  selecting Fill Effects
• Select the colors to be used, then the shading
  style
• Shapes can contain textures rather than colors
• Select the desired texture from the Texture
  tab

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Office Lesson 5
Fill Effects, Patterns and Pictures

• Shapes can be filled with various patterns
• Select the desired pattern, then select the
  color
• A shape can contain a picture
• Click the Select Picture button to navigate
  to the desired picture

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Office Lesson 5
Drawing Toolbar, Lines and Arrows

• Click the Line tool. The mouse pointer will
  become a black cross
• this is the beginning of the line. Position,
  then hold down the left
• mouse button and drag to create the line.
• Hold the Shift key while dragging to create
  horizontal, vertical,
• or 45o angle lines
• An arrow is just a line with an arrowhead --
  create as above

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Office Lesson 5
Drawing Toolbar, Line Styles

• A variety of line thicknesses are available
• Click the Line Style tool to select the
  appropriate width

Line Style
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Office Lesson 5
Drawing Toolbar, Dash Styles

• Lines can be dashed
• Click the Dash Style tool to select the
  desired look

Dash Style
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Office Lesson 5
Drawing Toolbar, Arrow Styles

• Arrowheads can be added or changed
• Click the Arrow Style tool and select the
  desired style

Arrow Style
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Office Lesson 5
Drawing Toolbar, Shadow Effects

• Shadows can be applied to shapes to achieve
  various effects
• Click the Shadow tool and select the desired
  style

Shadow Settings Toolbar
Shadow
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Office Lesson 5
Drawing Toolbar, 3-D Effects

• Shapes can be made to look three-dimensional
• Click the 3-D tool and select the desired style

3-D Settings Toolbar
3-D Effects
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Office Lesson 5
REVIEW

• The PowerPoint Window
• Menus and Toolbars
• Slide Layouts and Design Templates
• Creating Presentations
• Adding Slides
• Drawing Toolbar
• Text Boxes
• Word Art

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