HANIS PROJECT OVERVIEW

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HANIS PROJECT OVERVIEW
DEPARTMENT OF HOME AFFAIRS

• APRIL - 2003

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FROM BIRTH TO DEATH

• Home Affairs keeps RECORDS of South African
  citizens from the cradle to the grave.
• Government departments and private sector
  organisations make extensive use of the ID
  number.
• Home Affairs plays a pivotal role in identity
  verification of citizens both for the public and
  private sectors.

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REASONS FOR CONSIDERING A NEW IDENTIFICATION
SYSTEM

• Present document is abused (fraud).
• It is easily forged.
• Manufacture is time consuming.
• To produce it a variety of materials are used.
• By many it is no longer regarded as absolute
  proof of identity.
• Thus, a new national ID system had to be
  considered, namely HANIS.

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REASONS FOR CONSIDERING A NEW IDENTIFICATION
SYSTEM

• Over the years there have been various approaches
  to the verification of identity
• Something you owned (royal seal, ID document).
• Something you knew (PIN, password).
• Something inherent to you (fingerprint, iris
  print, voice print).
• There have also been combinations (card PIN).

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WHAT IS HANIS?

• HANIS stands for Home Affairs National
  Identification System.
• A basic national identification system normally
  consists of
• - A Population Register,
• - A means by which individuals can be
• identified and verified,
• - An ID document.
• The components of a national ID system are
  usually integrated into a single super system.

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ORIGINAL HANIS SYSTEM OBJECTIVES

• Issue an ID card to each and every South African.
• Ensure that only one ID is issued to each
  individual (identification process).
• Re-issue of lost ID cards.
• Hard copy identity verification, based on paper
  request form.
• Provide on-line and off-line identity
  verification, for the public and private sectors.

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IN SOUTH AFRICA

• A Population Register already existed.
• A biometric, namely fingerprints, has been
  adopted as a means whereby individuals can be
  identified. In the HANIS the same biometric is
  used to verify the identity of a person. This
  portion of the HANIS is known as the Automated
  Fingerprint Identification System (AFIS).
• It has been decided that what is known as a smart
  card will be used as the ID document of choice
  (often also referred to as a Secure Electronic
  National Identity Card SENIC).

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HANIS BACKGROUND

• Planning for a new identification system started
  in the early 90s of the previous century.
• The HANIS project started in 1996 with the
  release of a tender for an automated fingerprint
  system (AFIS), a two dimensional barcode ID card
  and system integration.
• Tender was awarded in January 1999.
• In 2000, HANIS implementation was officially
  launched.
• Shortly after, the card portion was removed from
  the contract, pending an investigation into smart
  card technology. The AFIS portion of the
  contract continued.

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HANIS BACKGROUND (TENDER PROCESS DETAILS Slide
1)

• Tender published 6 December 1996.
• Tender closed 20 March 1997.
• Thirteen (13) tenders were received and after
  detailed evaluation, 5 were short listed, with
  approval of STB. As a result of December 1997
  recess and some companies being foreign, this
  process could only be concluded in January 1998.
• The 5 were then allowed to further present on
  their proposals and questions were posed by
  officials as part of a second round of evaluation.

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HANIS BACKGROUND (TENDER PROCESS DETAILS Slide
2)

• From the 5 a final short list of 2 consortiums
  were drawn up.
• On 31 March 1998 officials departed on a 2 month
  bench marking trip.
• On their return, bench mark results were
  extensively evaluated and a recommendation made
  to STB.
• STB awarded the contract to Marpless in January
  1999 and work immediately commenced.
• Final negotiated contract was signed in November
  1999.

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HANIS BACKGROUND cont.

• Investigation into smart card technology has
  included technical visits to a number of
  countries (Malaysia, Finland, France, Belgium,
  Germany), where this technology is used and
  similar projects have been undertaken.
• Investigation also included an RFI, released in
  2000.
• Findings were forwarded to Cabinet, recommending
  approval of the smart ID card component of the
  HANIS project, based on extended objectives for
  HANIS.

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EXTENDED HANIS OBJECTIVES

• The extended HANIS objectives were
• To provide a smart card technology base for use
  by various government departments.
• To use this standardised smart card platform to
  provide government services.
• To ensure the ability to add new government
  services after issue of the smart ID card
  (without re-issue of the card).
• To integrate a payment application for the
  payment of state pensioners and beneficiaries in
  conjunction with the Department of Social
  Development, as well as the integration of
  additional applications, as required by the
  respective departments.

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CABINET MEMORANDUM APPROVAL

• The cabinet approved, in principle, on the 25th
  of July 2001
• Implementation of a national smart ID card
  project for the country.
• A new national smart ID card as the platform for
  integration of relevant government services
  centered around electronic identification of
  citizens to ensure interoperability, common
  standards and the elimination of duplication.
• Integration of the Department of Social
  Developments state pension payment application
  as the first additional application on the smart
  ID card.

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HANIS BACKGROUND CONT.

• The Haysom Commission was set up in 2001 to
  advise the Minister on the smart ID card project.
• The then Department of Arts, Culture, Science and
  Technology (DACST) was involved in discussions on
  the project.
• Various other inputs were considered.
• This resulted in a joint Cabinet Memorandum.

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JOINT CABINET MEMO

• Requested approval for
• Funding for the smart ID card project.
• Public tender procurement.
• Tender be broken into three separate tenders
• Main tender (card)
• Personalisation centre
• Terminals
• Future addition of other departments
  applications.

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PUBLIC PRIVATE PARTNERSHIP (PPP)

• Cabinet referred the memorandum to National
  Treasury for advice.
• National Treasury suggested to the Department
  that a comprehensive HANIS PPP study should be
  done to enable them to advise Cabinet and made
  available R15 million for the study (2003/04).

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PROGRESS ON HANIS

• POPULATION REGISTER
• Fully operational (but very old)
• AFIS
• Basic system commissioned on 18 February 2002.
• Basic system operational on 27 August 2002.
• Approximately 600 000 records have been captured
  on the ID card application database.
• Approximately 38 000 on the case files database.
• An average of 6 000 records added per day.

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ISSUES REQUIRING ATTENTION

• No new ID document (card) yet.
• Sparsely populated AFIS database.
• Daily capturing rate for AFIS database too low.
• Concrete system value from AFIS yet to be seen.
• Serious staff shortages due to resignations.

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SHORT TERM STRATEGY (TO ADDRESS ISSUES)

• To populate the AFIS database faster, the
  Department intends to undertake an intelligent
  Back Record Conversion process.
• This process consists of capturing existing
  manual records onto the database.
• A system is being developed to provide remote
  on-line identity verification services for the
  public and private sectors.
• It is envisaged that a Call Centre will be
  established in association with the remote
  verification service.

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SHORTER TERM STRATEGY (TO ADDRESS ISSUES) -
CONTINUED
WAYS AND MEANS MUST BE FOUND TO SHORTEN THE TIME
LINE FOR THE PPP PROCESS!
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PPP PROCESS TIME LINE
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FINANCIAL HISTORY OF HANIS

• Contracted amount R930.248 million, signed in
  November 1999.
• Initial contracted amount has been affected by
  removal of card component, CPI and FOREX
  Estimated total cost now R1.455 billion.
• As of February 2003, approximately R 807 million
  has been spent
• 86 of amount on equipment,
• 13 on services,
• 1 on personnel, administration and inventories.

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ID CARD PROJECT PROGRESS

• Cabinet approved the use of the smart ID card as
  a platform for integration of government services
  in July 2001.
• Agreement was obtained from industry on standards
  regarding the smart ID card and fingerprint
  format (workshop agreements EMV level 1 and 2
  with the banks, ARP054 drafted by SABS).
• A supplementary RFI was released to industry on
  19 August 2002 with a closing date of 6 September
  2002.
• At present PPP process.

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SMART ID CARD PROJECT MANAGEMENT STRUCTURE

• Steering committee consisting of
  director-generals from different departments.
  This committee meets when required to discuss
  management and strategy issues regarding the
  smart ID card project.
• Interdepartmental technical committee (IDTC)
  consists of representatives of different
  departments that discuss technical and
  integration issues around the smart ID card
  project on a monthly basis.
• Separate ongoing meetings take place between Home
  Affairs and other departments (to identify their
  requirements for the smart ID card), as well as
  Treasury.

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SMART ID CARD SOME AIMS

• The issue of a Smart ID Card to all eligible
  South African citizens.
• Estimated number 30 Million.
• Life span of the ID card approx. 10 years.
• Payment application on the Smart ID Card from
  start.
• Integration of government services.

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CURRENT TRUTHS

• ID card forms integral part of HANIS.
• The current ID book remains the target of fraud
  as it is easily forged.
• ID card information created through AFIS is
  backed up in storage and is becoming outdated by
  the day.
• It is imperative that an ID card be issued in the
  shortest possible time without overlooking the
  financial implications and other important
  factors.

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ESTIMATED SMART ID CARD TOTAL COST
DESCRIPTION OF PROJECT ITEM GROSS COST (R millions)
Smart ID cards (30 million over 5 years) 1710,0
Infrastructure costs (for 10 years) 100,0
Personalisation Centre 50,0
General project costs 25,4
TOTAL COST 1885,4
Estimated at R56 per card
TVE/19.08.02
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CONCLUSION

• The approach suggested for the smart card
• The ID card is the end product of the HANIS
  vision.
• THINK BIG, START SMALL, SCALE FAST
• From eGovernment Leadership Realizing the
  Vision (Accenture, 2002)