Pixley ka Seme District Municipality Presentation on Municipal Accreditation Progress

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Pixley ka Seme District MunicipalityPresentation
on Municipal Accreditation Progress

• Presented by Hastings Nel
• Housing Manager
• Date 08 June2011

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Purpose

• This presentation will try and cover the progress
  made by Pixley ka Seme District Municipality in
  terms of its Accreditation since inception.
• We will look at
• A background as to the District.
• Integration of the Housing Unit into the District
  Municipality
• Intergovernmental relations
• Projects
• HSS and Needs Register
• Plans and policies
• Challenges
• Conclusion

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Map of Pixley ka Seme District
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Background Demographics

• The Pixley ka Seme district lies in the
  south-east of the Northern Cape province and
  shares its borders with three other provinces,
  namely, the Free State province to the east, the
  Eastern Cape to the south-east and the Western
  Cape to the south-west.
• It is one of five district municipalities in the
  province and is the second largest covering a
  total surface area of 102 727 km2.
• Consisting of 8 category B municipalities,
  namely, Ubuntu, Emthanjeni, Siyancuma,
  Siyathemba, Kareeberg, Renosterberg, Thembelihle
  and Umsobomvu, and one DMA.
• These municipalities are made up of 24 towns
• The total population in Pixley ka Seme District
  is of 164 412 which represents 16,49 of the
  population of the Northern Cape.
• The population density of the district is 1,6
  persons per km2 which is less than the provincial
  population density of 2,27 persons per km2.

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Demographics Cont.

• These are low to medium capacity municipalities,
  with serious capacity challenges especially in
  their technical sections/departments.
• All these municipalities but three do have
  Engineers in their technical departments
• None of these Municipalities do have planning
  capacity and these functions are either out
  sourced or performed by the District
  municipalitys Shared Services centre.

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Integration

• Since February 2006 when the conditional level
  one accreditation was granted, the district
  municipality begun the creation and integration
  of a housing unit into the district
  municipalitys functions.
• Engagements with labour started through our LLF
  and agreement was reached followed by a draft
  Organisational structure was tabled to council
  for approval.
• The Housing unit has since been populated by a
  Manager, 4 Housing clerks, 1Supervisor (Housing
  Specialist) and 2 Building inspectors.
• The Clerks are in the main responsible for HSS,
  Needs Register and consumer Education.
• With the building inspectors ensuring that there
  is proper quality control, and their work is
  further monitored by the PMU technicians and
  engineers.
• With the shared service giving us assistance in
  terms of planning.

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Integration
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IGR.

• Inter governmental relations are lead by the
  executive mayor through the district IGR Forum
  which includes all the district mayors and
  Municipal Mangers.
• This Forum is supported by the technical IGR that
  is lead by the District Municipal Manager, this
  forum is made up of the districts technocrats
  which discusses all the shared services and
  assistance the district give to the locals
• These structures meet regularly on a quarterly
  bases and the technical IGR can even be called
  when ever something urgent come up.
• Workshops were held to engage with local
  municipalities on the process of drafting the
  housing plans and of formalising our relationship
  in the form of a MOU/SLA that has been signed
  with all our locals.
• All of the above forms part of the district
  shared services centres program where the
  district gives support to local municipalities.

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Finances - Income

• For the financial year 2006/2007 we received R
  650 000.00.
• 2007/2008 we further received R 2 000 000.00.
• 2008/2009 received R1 000 000.00.
• 2009/2010 and 2010/ 2011 we received R 3 225
  000.00.
• The first three financial years we received
  support from the National department
• The last two financial years the grants were
  received from the provincial department.

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Finance - Expenditure

• These grants were used in the create and
  establish a proper office with furniture
• The procurement of all the necessary IT
  equipment.
• Drafting of an organogram with job descriptions.
• Appointment of staff
• Drafting of Housing plans for all Category B
  Municipalities and the district Integrated
  Housing Plan
• Housing Demand Database Research Appointment of
  volunteers
• Drafting of policies.
• Workshops with Municipalities and Councilors
• Acquisition of vehicles for site visits.
• Daily administration

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Financial ManagementAuditors Generals report
on the Municipality

• 2007/08 Qualified Report
• 2008/09 Qualified Report
• 2009/10 Qualified Report

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Financial Management2009/10 Qualified opinion
Challenges

• Irregular expenditure amounting to R1.3M not
  disclosed on AFS ( Max Prof, Astra travel Tire
  City)
• Leave transactions not captured timeously
  R2,045M

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Projects

• Pixley ka Seme District has been given full
  developer Status in the Ouboks project (ISUP) in
  Colesberg in Umsobomvu Municipality
• This is a 1848 unit development with 200 rental
  units
• We are also playing some form of supporting role
  to Renosterberg and Siyancuma Municipalities
• With the Level two accreditation and the signing
  of the MOU we will now play a much more active
  role in Human Settlements projects in the whole
  districts.

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Projects Cont.

• We are also involved in our municipalities in the
  following areas
• NHBRC Registration
• Closure of old projects
• Drafting of Business Plans
• Unblocking all blockages in projects or planned
  projects
• Provisioning of inspectorate

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Projects
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HSS and Needs Register

• We have been on HSS Online since 2006 but the
  system has just been a major disappointment since
  inception,
• The system has now once again come to operate at
  a snails pace and we have reported all these
  challenges to the department, as a result of
  these challenges we have approached both the
  Regional and Provincial offices of the Department
  to allow us to do the capturing on their system
  in their offices, to try and catch up on our
  backlogs and we are now making use of the
  Regional Office.
• The Needs register is now operational with all
  the challenges that have now been exaggerated by
  the fact that the consultants who used to work
  with the program where dismissed without proper
  staffing at national that can be of assistance.

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Relations with Dept.

• Quarterly Task team meetings are held to ensure
  that all accredited municipalities receive the
  necessary support and sharing of best practices.
• There used to be HSS support group meetings were
  would present all our challenges and short
  comings of the system.
• The department is also going the extra mile in
  ensuring that we are systematically introduced
  and become part of their running projects.
• We are accounting on a monthly bases on our
  performance as to progress made in our
  accreditation process.

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Challenges

• The major challenges are
• The uncertainty around the funding model and
  inadequate funding
• The Housing Quantum - one size fits all
• HSS online Not really operator friendly
• Needs Register there are to many changes and not
  properly communicated
• In house planning capacity few planners
  available
• Nationals focus on Metros
• Ad hock allocations No MTEF (DORA)
• Lack of housing capacity in local Municipalities
• Conflicting statements from National about
  District Municipalities

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Conclusion

• We are a municipality labeled to be the poorest
  in the province but Pixley ka Seme District
  Municipality has seen it as their responsibility
  to pull them selves out of the doldrums of
  poverty.
• Housing as a function did not just add to the
  functions of the District but has rather improved
  the lives already of more than a thousand people
  in accelerating the delivery of Houses to those
  who so desperately needs proper shelter, in this
  proses we have contributed in making the promised
  better life to our people a reality, through the
  creation of jobs and by so doing fighting
  poverty.
• With the proper implementation of BNG in this
  region we will not just be removing the last
  hurdles of apartheid but will also be bringing
  hope to the peoples of this region
• We have moved in leaps and bounds as a district
  in the integration of housing into their daily
  functions and in five very short years moved from
  a district municipality with no Housing section
  to a fully functional and capacitated housing
  unit.
• The decision taken to accredit the district
  especially in this province was the best decision
  taken by a National department about the Northern
  Cape as our province is not like any and our
  solutions needs a fresh mind set and thinking
  outside of the box.
• Our District Municipalities are best placed to
  deliver Housing functions as some of our category
  B municipalities do not have the capacity nor
  will it be sustainable for some to increase the
  capacity hence the decision of a Shared services.

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Conclusion

• Pixley ka Seme District Municipality has been a
  District at work never been fazed by the massive
  challenges and we are still Ready and willing to
  Serve its community in the provisioning of proper
  Human Settlements in an accelerated way.
• Thank you