PRESENTATION TO THE PORTFOLIO COMMITTEE

1

• PRESENTATION TO THE PORTFOLIO COMMITTEE

2
1. RESTRUCTURING PROCESS

• 1.1 OBJECTIVES
• Align the operations with the new mandate
• Develop the new strategic plan and focus
• Determine the organisational structure
• 1.2 PROCESS
• Consultation with stakeholders, Unions and staff
• Developed the draft Strategic Plan

3

• Developed the organisational structure
• Conducted job evaluation
• Filled vacancies
• 1.3 PROGRESS TO DATE
• Absorption process
• Advertising and filling of posts
• Internal promotions
• Promoting representivity ? EEP

4
Representivity Profile The following table
reflects the representivity position in the
Department 31 March 2002
5
Representivity Profile of Senior Management
Service

• Policy development process

6
2. STRATEGIC PLANNING PROCESS

• 2.1 BACKGROUND
• Legislative Requirements
• Treasury Regulations
• Integrated Strategic Planning and budgeting
• Developing processes to facilitate in-year
  monitoring and re-prioritising of spending when
  strategic plans change
• Public Finance Management Act

7

• New Public Service Regulations
• Executing Authority has to prepare a Strategic
  Plan for the Department
• Determine the organisational structure based on
  the Strategic Plan
• Describe the goals to be attained on the medium
  term
• Specify information systems to monitor progress
  towards achieving goals.

8

• 2.2 PROCESS
• 2.2.1 DEVELOPMENT OF THE STRATEGIC PLAN 2002-2005
• Establishment of Planning Task Team
• Coordinate workshops aimed at obtaining both
  internal and external inputs
• Consultation with Stakeholders and Clients
• Consulted Provincial Departments of Local
  Government
• Consulted SALGA and the MDB

9

• Revised the draft strategic plan
• Report of the consultative process
• Presidents Coordinating Council (key resolution)
• President State of the Nation Address
• Budget speech

10

• Strategic Planning workshops with Senior Managers
• Revised the Mandate, Vision Mission
• Revised the Key Focus Areas
• Developed new Strategic Objectives
• Developed the Key Performance Indicators
• Consultation with the Ministry
• Ministerial inputs
• Approval of the Strategic Plan
  

11

• 2.2.2 IMPLEMENTATION OF THE STRATEGIC PLAN
• Communicating the Strategy to all staff
• Publication
• Development of Business Plans
• Development of Performance Agreements
• Transformation and change Management Process
• Service Delivery Improvement Plan
• Skills Audit ? WSP

12

• 2.2.3 MONITORING AND EVALUATION
• Implementation of the new Performance Management
  Development System
• Evaluation of individual performance
• Quarterly, bi-annual and annual reporting

13

• THANK YOU