Expanding and Improving the Technical Infrastructure of the Atlanta Day Shelter for Women and Children

1
Expanding and Improving the Technical
Infrastructure of the Atlanta Day Shelter for
Women and Children
Wednesday, October 22nd 2008

• Project Advisor Whit Smith
• Group Members
• - Taylor Kulp
• - Stephen Nowell
• - Brittany Stewart
• - Andrew Wallace

2
Project Objectives

• Upgrading Network
• Implementing Online Donation System
• Developing Shelter Security
• Recommending Software Package

3
Active Directory

• Users can move between PCs without losing access
  to their files.
• Sensitive files and folders can be hidden from
  those who do not need access.
• Computers can be secured against intentional and
  accidental alteration.
• Active Directory is a framework for a future
  deployment of Exchange and Outlook when
  practical.
• Active Directory allows coordination of
  additional services such as Symantec Antivirus.

4
Changes to Expect

• Users will now always have to use a password to
  access a machine. Special accounts can be set up
  for lab use.
• In order to ensure consistency and reliability,
  user data will be transferred to the server and
  all computers will be reprogrammed.
• Team members will assist users with the
  transition.
• After the upgrade, individual users will not be
  able to install software. Supervisors will have
  the ability to do this at their discretion.

5
Website Comparison
Current Website
New Website
6
Website Additions

• Photos to create an emotional connection.
• A dual menu bar for website navigation.
• Simplified style for less page clutter.
• Used Kompozer software for easier updates.
• Expanded website content.

7
Website Plans

• Add flash presentation to home page.
• Include YouTube video links.
• Add more colorful logo.
• Link to a volunteer blog.
• Add donation button through PayPal.

8
Website Recommendations

• To be more interactive, need to use Adobe Flash.
• To make updates easier, need to train a shelter
  staff member in update protocol.
• To improve communication, staff should write
  material about shelter.

9
Security Center

• Implement photo ID badge system and print center.
• Badges have ID numbers, photo ID, and barcode for
  barcode scanner.
• By December, have badges for staff and
  volunteers.
• Database to keep track of arrival times and
  unique ID number.
• Set up new monitoring station.

10
Security Center
11
Security Center Considerations

• Purchase/Donation of
• Barcode scanner
• Digital camera
• Photo paper
• Photo Ink cartridges

12
Development Software Research

• Nonprofit Organizations
• Trinity Community Ministries
• Travelers Aid
• Samaritans House
• Crossroads
• Atlanta Union Mission
• St. Vincent de Paul
• Buckhead Christian Ministries
• Georgia Center for Nonprofits
• Software Company Websites

13
Development Software

• Recommended Software Packages
• Exceed Premier
• eTapestry
• GiftWorks
• DonorPerfect
• Each of these software packages should be tested
  using the demos.

14
Project Status

• New server has arrived and is being prepared to
  be implemented.
• Major website changes are underway.
• Security Center pending Active Directory
  activation.
• Development software research complete, ready for
  trials and testing.

15
Some Considerations

• Network going live
• Website implementation
• Security Center purchases
• Development software decision