Alaska Sustainable Salmon Fund AKSSF

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Alaska Sustainable Salmon Fund AKSSF

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Title: Alaska Sustainable Salmon Fund AKSSF

1
Alaska Sustainable Salmon Fund(AKSSF)

Call for Proposals Workshop
Sue Aspelund, AKSSF Program Manager
Cecelia Curtis, AKSSF Project Coordinator
The Alaska Sustainable Salmon Fund (AKSSF)
was formerly titled the Southeast Sustainable
Salmon Fund (SSSF). The change was made to
recognize that the fund is now available
statewide.

The Pacific Coastal Salmon Recovery Fund (PCSRF)
was established in 2000 to provide grants to the
states and tribes to assist state, tribal, and
local salmon conservation and recovery efforts.
AKSSF is Alaskas allocation of the PCSRF
appropriated by Congress through the National
Marine Fisheries Service (NMFS).
The Department of Fish and Game has been
designated as the lead agency for administration
of the AKSSF program in Alaska.

ADFG does not have grant authority. This means
that although we may receive grants, we may not
award projects via grants.
Therefore, ADFG must adhere to the state
procurement code for fund distribution, a
structure quite different than grant authority.
This results in project contracts, cooperative
agreements, and/or reimbursable services
agreements.

The State of Alaska has received over 177
million in PCSRF funds since program
implementation. The program coastwide has
received 725 million.
Funding to Alaska has ranged from 14 million to
27 million a year.
Initially, all PCSRF funds were utilized only in
Southeast because of the Pacific Salmon Treaty
nexus.
Gradually, earmarks outside of SE were added to
the appropriations.

Projects have been established in five
programmatic areas consistent with authorized
uses and our MOU with NMFS
Habitat and Restoration
Watershed Planning and Assessment
Research, Monitoring, and Evaluation
Outreach and Education and
Increasing Economic Opportunities.

The last two grant awards from NMFS required
utilization of competitive proposal processes for
awarding program funds and no earmarks were
included.
AKSSF has two separate processes one for
Southeast Alaska where meeting Pacific Salmon
Treaty obligations is a priority use of AKSSF,
and another for the regions in the rest of the
state (west of Cape Suckling).

In Southeast Alaska, a multi-agency Science Panel
developed a goals and objectives framework in
2002 for use in a gap analysis process to assist
with identification of priority information
needs/actions in support of salmon
sustainability.
That framework was adopted in 2007 for use by the
multi-agency Expert Panel convened to assist with
identification of priority information
needs/actions for the Southcentral, Westward, and
Arctic/Yukon/ Kuskokwim regions of the state.

Both groups undertook regional gap analyses
during the spring/summer of 2008 in order to best
prioritize information needs/actions.
These efforts have resulted in the current AKSSF
calls for proposals of which there are three
Statewide Habitat by region (no match)
West of Cape Suckling by region for Goals 1-3
(match)
SE AK for Goals 1-3 (match)

9
Future of AKSSF Funding?

In FFY 08, PCSRF was allocated 67 million
coastwide.
Currently proposed in FFY 09 budgets
Presidents 32 million
House Committee Mark 65 million
Senate Mark 90 million
Some of the language contained in the marks would
make it very difficult for Alaska to participate
at the level it has been.

10
AKSSF Call for Proposals Summary

The Alaska Department of Fish and Game (ADFG) is
issuing these Calls for Proposals for projects
funded with
the Alaska Sustainable Salmon Fund (AKSSF) in
regions
located west of Cape Suckling
Southcentral (Cook Inlet/Prince William
Sound/Bristol Bay)
Arctic/Yukon/Kuskokwim
Westward (Kodiak/Alaska Peninsula/Aleutians)
Proposals must address the following AKSSF Goals
Goal 1 Habitat
Goal 2 Stock Assessment
Goal 3 Salmon Management

The list of AKSSF Goals and High Priority
Information Needs/Actions provided with this
call was developed by ADFG with the assistance
of a multi-agency Expert Panel and regional gap
goal groups that advised the Expert Panel.
This notice is a call for potential projects to
fund through the AKSSF, not an offer of a
contract. Funds are available for expenditure
beginning no earlier than July 1, 2009 (unless
justification for a start date no earlier than
May 1, 2009 is provided in the project proposal),
and may be expended through March 31, 2013.
Projects that continue work previously funded by
AKSSF may not contain a start date prior to when
the previous project funds will be completely
expended.

Congress mandated a 33 non-federal match
requirement for the FFY 08 PCSRF appropriation.
Non-federal match of 33 must be documented for
each project proposal submitted for funding under
this award. Please refer to the match guidance
document available with this call for important
information regarding the required match.

13
Directions

The deadline for proposal submission is 12 noon,
October 31, 2008. Proposals will not be accepted
after the deadline or considered in this funding
cycle.

To submit your proposal
You are strongly encouraged to submit your
proposal through the online PCSRF Proposal
Submission portal by going to http//www.pcsrf.org
/EXTRANET/FY09Proposal/Login.cfm. Complete
submittal instructions, copies of all required
forms, reporting information, and miscellaneous
AKSSF program guidance are provided at that site.

You must submit the Project Proposal Form and
Statement of Work Form (SOW). Entities
utilizing a federally-approved indirect rate are
encouraged to provide and upload an Indirect Cost
Statement (the Federally-Approved Rate Letter)
with their submission as this will facilitate the
project establishment process for approved
projects. Others may benefit from the Indirect
Cost Guidance document provided in the proposal
submission materials. These forms are available
online at www.pcsrf.org (click on FFY 08 West of
Suckling Calls for Proposals). If you do not
have access to the Internet, you can request hard
copy forms from ADFG by contacting Cecelia
Curtis at 907.465.4181.

The completed forms must be prepared and
submitted in MS Word format.
The completed Project Proposal Form may not
exceed 25 total pages in length. It must be
submitted with 1 margins, single spaced, and in
New Times Roman 12 point font, complete, and in
the existing format. Please delete all brackets
and bracketed language prior to submission.
All highlighted language is identical to
sections of the required SOW and can be copied
and pasted into the SOW, keeping in mind the
differing total page length requirement for the
SOW.

The completed Statement of Work (SOW) may not
exceed 10 total pages in length. It must be
submitted with 1 margins, single spaced, and in
New Times Roman 12 point font, complete, and in
the existing format. Please delete all brackets
and bracketed language prior to submission and
follow formatting instructions exactly to enable
processing efficiency. All language in red must
be retained in the submitted SOW.

18
If you choose not to submit your proposal online,
you may submit it to ADFG in printed hard-copy.
Five complete hard-copies of the proposal must be
mailed toSue Aspelund, PCSRF Program
ManagerOffice of the CommissionerAlaska
Department of Fish and GamePO Box 115526Juneau,
AK 99811-5526
19

or hand-delivered to the ADFG
Commissioners Office at
1255 W. 8th Street
Juneau, AK 99801
Hard-copies must be received at the ADFG
Commissioners Office by the deadline of 12
noon, October 31, 2008.
Proposals submitted via fax or e-mail will not be
accepted.

20
Additional Information Regarding Proposal
Submission, Evaluation, and Selection

There has been no preliminary determination of
funding levels by region or goal. ADFG reserves
the right to set the AKSSF funding allocations as
necessary to ensure appropriate geographic
coverage, avoid duplication, and achieve maximum
program benefits.

Responsiveness Criteria To be responsive to
this Call for Proposals, the proposal must
Be for a project to be carried out in
Southcentral, Arctic/Yukon/Kuskokwim, or Westward
region of Alaska.
Be relevant to achieving one or more of the high
priority information needs/actions of the AKSSF
goals 1 - 3.

Include both the Project Proposal Form and
Statement of Work Form, be submitted timely in
the MS Word format, and submitted according to
the format and length provided in the detailed
instructions for these forms.
The Budget Narrative totals must equal the
figures provided in the Budget Table exactly and
contain adequate budget detail, both for the
project and match budgets.

Contain match documentation as described in the
Project Proposal and Statement of Work forms. If
match will be provided by other than the
proposing entity, signed documentation on
letterhead by the third-party providing match
must be submitted with the proposal submission.

The purpose of the Project Proposal Form is to
explain to scorers why the project is necessary
and should be funded, how it meets the priority
information needs/actions that it addresses, and
the technical details of the projects
methodology for evaluation of project soundness
and appropriateness. Make certain that in the
Project Proposal Form you fully address all of
the Scoring Criteria for Project Proposals, to
make your case that the project merits funding.
In contrast, the Statement of Work (SOW) serves a
very different purpose it becomes the
instrument from which the projects contractual
agreements will be written if the project is
selected for funding.

The SOW requires far less technical detail and
should not include the information used to
convince scorers of the projects validity. Do
not simply cut and paste all information from the
Project Proposal Form into the SOW (except as
noted in the proposal form by highlighted text,
keeping in mind that some pasted sections may
need to be summarized to comply with the 10-page
maximum length for the SOW). For questions
regarding the difference between the purposes of
the project proposal and the SOW forms, please
contact AKSSF staff at 907.465.6139 or
907.465.4181.

Project proposals will be scored and listed in
ranked order by technical evaluators in
accordance to the Responsiveness Criteria listed
above and the Scoring Criteria for Project
Proposals provided with this Call for Proposals.
However, ADFG reserves the right to make final
determinations regarding which projects to fund
and at what funding levels to provide maximum
program benefits.

Concurrent to this solicitation process, there
may be other entities soliciting projects for
funding with AKSSF funds. These Calls for
Proposals will not result in duplicative funding
for these projects. If your project is selected
for funding in another AKSSF solicitation
process, it will not receive funding under these
Calls for Proposals.

28
Alaska Sustainable Salmon Fund FFY 08Project
Proposal Form

NOTE The Project Proposal Form may not
exceed 25 total pages in length. It must be
submitted with 1 margins, single-spaced, and
in New Times Roman 12 point font, complete,
and in the existing format. Please delete all
brackets and bracketed language prior to
submission.

Project Title 35 characters or less
Principal Investigator
Name, TitleAgency/OrganizationaddressCity,
State abbreviation zipPhone (xxx) xxx-xxxx
Fax (xxx) xxx-xxxxEmail abc_at_xyz.com
Project Start/End Dates M/D/YY M/D/YY

Project Description
Introduction Provide background information
that explains why the project is needed.
Project SummarySummarize the project and the
benefits of the project in language
understandable to individuals not familiar with
the specific subject area. The summary should be
suitable for reports to Congress, the Alaska
State Legislature, and the public.

AKSSF Goal(s)
Identify only the primary applicable goal
developed during the Science Panel/Expert Panel
process, if applicable. (See appropriate list of
AKSSF Goal and High Priority Information
Needs/Actions.)
Project Justification
Provide justification that the AKSSF goal(s)
and information need(s)/action(s) listed will be
effectively addressed through this project. Ways
to demonstrate this might include

project is identified as a high priority in an
adopted plan or study, relevant to achieving the
goals and objectives of the AKSSF, if such a plan
or study exists (see Plans, Studies or Other
Documents Potentially Relevant to AKSSF
Funding)
project is a subsequent phase of a
previously-funded AKSSF project
project is supported or endorsed by organizations
with expertise or authority in the area (support
may include contribution of financial or in-kind
match) and/or
other indicator(s) that the project would
effectively address the goal(s) and information
need(s)/ action(s).

Objectives
Project Objectives
Describe the projects specific objectives by
task.
Justification
Describe why each objective is important.
Project Outcomes
Describe anticipated outcomes and evaluation of
project objectives and the process that will be
used for project evaluation.

Methods/ModelingDescribe the techniques and
methods that will be used to achieve the project
objectives, including (as appropriate)
the statistical or conceptual model that is the
basis for the project
experimental design
any assumptions made in the development of the
project and the effect and significance of the
assumptions
sample size and
other relevant information.

The methodology should be described in one to
three page summary. A more detailed
Operational Plan may be required annually for
successful proposals.

Results/Deliverable Products
DeliverablesProvide estimated dates when
products (reports, results, findings, etc.) will
be completed and provided to AKSSF.
Outreach and CommunicationDescribe if and how
the project will provide effective outreach and
communication regarding the project and its
results.

Benefits to Salmon/Salmon Fisheries/Salmon
Fishers/ Communities
Describe the projects anticipated benefits
relevant to the AKSSF mission of sustaining
and/or restoring salmon and salmon habitat, as
well as other benefits to salmon fisheries,
salmon fishers and communities.

Project Duration/Milestones/
Timelines
Describe the schedule of key activities for
the project and how progress towards
successful completion will be monitored.

Experience and Qualifications
Experience/Qualifications of Principal
Investigator(s) and Key Project Personnel
For principal investigator(s) and other key
project personnel
Describe the nature and extent of their role in
project implementation and
Summarize their relevant qualifications,
including necessary technical and administrative
expertise and successful performance history in
project administration, implementation, and
reporting. (Detailed resumes are not required.)

SustainabilityIndicate extent to which the
project proponent has the capability to sustain
or manage the project beyond the duration of
AKSSF funding, if that is required to achieve
project objectives.

Partners
Project PartnersIdentify agencies,
organizations or other entities cooperating with
or contributing to (but unfunded by) this
project.
Local Partnerships and Capacity
BuildingDescribe if and how the project will
develop and use local partnerships and/or provide
for local capacity building.1
1 Local capacity building refers to providing
training, skills, and
experience that will build expertise in
communities, organizations,
and/or individuals with the desired outcome that
these entities will
continue to apply their knowledge and skills to
further the mission of the
AKSSF in the future (beyond the timeframe of an
individual AKSSF-funded
project).

Project Budget
Arrange by line item and State fiscal year.
Line items are Salaries, Travel, Contracts,
Supplies, and Equipment.
Equipment is defined as an item with a value of
5,000 or more, having a life of a year or more.
Prior to purchasing equipment, please contact
AKSSF staff.
Round to the nearest dollar.
The State of Alaska fiscal year is July 1st to
June 30th.
Add a budget line item for non-state agency
project indirect, if applicable.

All costs in lines 100-500 must represent actual
cash expenditures all agency indirect costs (if
allowed) must be included separately in an
indirect line item as a percent of the total.
ADFG applies a 3 indirect/admin fee to the
total budget figure below for all projects.

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Budget Narrative
Describe in detail the expenses summarized
above, relative to each category.
Include calculations related to the totals in the
budget. For example, if you have listed 10,000
on line 400 for project supplies, provide a
list with costs for each item or group of items
on line 100 for personnel, describe the
position information (position name or employee
task related to the project, employee name, if
known), number of projected hours, and rate,
including benefits on line 200 for travel,
include each travelers name, dates of travel,
purpose of travel, destination, and itemized
costs to include lodging, airfare, per diem,
ground transportation, etc. Lines 300 and
500 should be similarly documented and detailed.

If project budget includes contractual expenses,
describe the service provided and name the
contractor (if known).
Include indirect rate for Line 600 if
applicable.
Budget Narrative totals must equal exactly the
figures in the budget table. SOW cannot be
processed without a Budget Table that
balances by row and by column and agrees in
dollar detail with a Budget Narrative containing
adequate detail.

Leveraging Non-AKSSF Resources
Describe the source and amounts of any
additional, non-AKSSF sources of funding or in-
kind contributions that are being relied upon to
support this proposal.
Match BudgetThe same instructions and
requirements described above for the project
budget table apply to the match budget table.
All third-party match (match not provided by the
contracting entity) must be documented on
letterhead by the third-party.

Budget Narrative
The same instructions and requirements
described above for the project budget
narrative apply to the match budget narrative.
Date Prepared M/D/YY
Please submit documents in electronic format (MS
Word, not pdf).

50
Alaska Sustainable Salmon FundStatement of Work

NOTE The Statement of Work (SOW) may
not exceed 10 total pages in length. It must be
submitted with 1 margins, single-spaced, and in
New Times Roman 12 point font, complete, and in
the existing format. Please delete all brackets
and
bracketed language prior to submission and follow
formatting instructions exactly to enable
processing
efficiency. All language in red must be retained
in
the submitted SOW.

Project Title 35 characters or less
Project Number and NOAA Category To be entered
by AKSSF staff
Principal Investigator Name,
TitleAgency/OrganizationAddressCity, State
abbreviation ZipPhone (xxx) xxx-xxxx Fax
(xxx) xxx-xxxxEmail abc_at_xyz.com

Project Start and End Date M/D/YY
Project Description
Introduction
Background information that explains
why the project is needed.
Project Summary
Summarize the project and the benefits of the
project in language understandable to individuals
not familiar with the specific subject area. The
summary should be suitable for reports to
Congress, the Alaska State Legislature, and the
public.

AKSSF Goal
Identify only the primary applicable goal
developed during the Science Panel/Expert Panel
process, if applicable.
Objectives
Project Objectives
Describe the projects specific objectives by
task.
Justification
Describe why each objective is important.

Project Outcomes
Describe anticipated outcomes and evaluation of
project objectives and the process that will be
used for project evaluation.
Methods/Modeling
Describe your approach to achieving project
objectives, including, if appropriate, the
statistical or conceptual model that is the basis
for the work experimental design, including
assumptions required sample size and other
relevant information. This information should be
presented as a 1 to 3-page summary. A more
detailed Operation Plan can be submitted
annually.

Results/Deliverable Products
Provide estimated dates when products
(reports, results, findings, etc.) will be
completed and provided to AKSSF.
PI will submit semiannual, PCSRF
performance metrics, and project completion
reports according to AKSSF schedule, as
well as copies of any other report/product/
deliverable produced with this
funding.

Benefits to Salmon/Salmon Fisheries/Salmon
Fishers/CommunitiesDescribe the projects
anticipated benefits relevant to the PCSRF
mission of sustaining and/or restoring salmon and
salmon habitat, as well as other benefits to
salmon fisheries, salmon fishers and communities.

Project Milestones and TimelinesDescribe the
schedule of key activities for the project and
how progress towards successful completion will
be monitored.
All approvable invoices must be submitted for
payment within 30 days of project end date.

Partners
Identify agencies cooperating with or
contributing to (but unfunded by) this project.
Project Budget
Arrange by line item and State fiscal year.

Line items are Salaries, Travel, Contracts,
Supplies, and Equipment.
Equipment is defined as an item with a value of
5,000 or more, having a life of a year or more.
Prior to purchasing equipment, please contact
AKSSF staff.
Round to the nearest dollar.
The State of Alaska fiscal year is July 1st to
June 30th.
Add a budget line item for non-state agency
project indirect, if applicable.

All costs in lines 100-500 must represent actual
cash expenditures all agency indirect costs (if
allowed) must be included separately in an
indirect line item as a percent of the total.
Indirect rates must be federally negotiated or
otherwise justified and documented. The indirect
rate accepted at the time of project set-up will
be used for the life of the project regardless of
whether the organizations indirect rate changes
during that time.
ADFG applies a 3 indirect/admin fee to the
total budget figure below for all projects.

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62

Budget Narrative
Describe in detail the expenses summarized
above,
relative to each category.
Include calculations related to the totals in the
budget. For example, if you have listed 10,000
on line 400 for project supplies, provide a
list with costs for each item or group of items
on line 100 for personnel, describe the
position information (position name or employee
task related to the project, employee name, if
known), number of projected hours, and rate,
including benefits on line 200 for travel,
include each travelers name, dates of travel,
purpose of travel, destination, and itemized
costs to include lodging, airfare, per diem,
ground transportation, etc. Lines 300 and
500 should be similarly documented and detailed.

If project budget includes contractual expenses,
describe the service provided and name the
contractor (if known).
Include indirect rate for Line 600 if
applicable.
Budget Narrative totals must equal
exactly the figures in the budget table. SOW
cannot be processed without a Budget Table
that balances by row and by column and
agrees in dollar detail with a Budget Narrative
containing adequate detail.

Budget adjustments between line items are
allowed for amounts equal to or less than 10 of
the total award without prior AKSSF approval any
amount
above 10 requires prior AKSSF approval. All
costs in
lines 100-500 must represent actual cash
expenditures.
All requests for reimbursement shall be
adequately
documented with both documentation of expense and
proof
of payment. Examples of expense documentation
include
copies of invoices, pay stubs, receipts, etc.
Documentation
of proof of payment includes copies of check,
check
numbers, credit cards receipts, etc.

All approvable invoices must be submitted
for payment within 30 days of project end
date. Invoices submitted after that deadline
will not be reimbursed. Invoices for
expenses incurred after the project end date
will not be reimbursed.

Match Budget
The same instructions and requirements
described above for the project budget table
apply to the match budget table. All third-party
match (match not provided by the contracting
entity) must be documented on letterhead by the
third-party.

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68

Match Budget NarrativeThe same instructions
and requirements described above for the project
budget narrative apply to the match budget
narrative.
Date Prepared M/D/YY
Please submit documents in electronic format (MS
Word, not pdf).

69
Alaska Sustainable Salmon Fund FFY 2008Scoring
Criteria for Project Proposals

The following scoring criteria will be used to
evaluate responses to the Calls for
Proposals for Alaska Sustainable Salmon
Fund Goals 1-3 (Habitat, Stock Assessment,
and Salmon Management) for regions west
of Cape Suckling (Southcentral, AYK, and
Westward).

Strategic Importance maximum 30 points
Projects anticipated benefits will contribute to
the Pacific Coastal Salmon Recovery Fund (PCSRF)
mission of sustaining and/or restoring salmon and
salmon habitat.
Project will effectively address one or more high
priority information needs/actions identified in
the Call for Proposal. Ways to demonstrate this
might include

Project is identified as a high priority in an
adopted plan or study, relevant to achieving the
goals and objectives of the AKSSF, if such a plan
or study exists (see Plans, Studies or Other
Documents Potentially Relevant to AKSSF
Funding).
Project is a subsequent phase of a
previously-funded AKSSF or PCSRF project.
Project is supported or endorsed by organizations
with expertise or authority in the area (support
may include contribution of financial or in-kind
match).
Other indicator(s) that the project would
effectively address the information need/action.

Technical Merit maximum 30 points
Methodology is feasible and appropriate to
achieve the stated objectives (asks the right
questions, good project design, reasonable
schedule, uses accepted standards for data
collection, analysis and reporting).
Project plan clearly and specifically outlines
the goals, measurable objectives and work to be
done, and a process for project evaluation.

Experience and Qualifications Maximum 10 points
Project applicant and any partners have the
capacity to successfully complete the project,
including necessary technical and administrative
expertise.
Project proponent has the ability to sustain or
manage the project beyond the initial funding
period (if required to achieve project
objectives).
Project applicant has successful performance
history in project administration,
implementation, and reporting.

Funding Considerations maximum 20 points
Project budget is reasonable to accomplish
project objectives.
Project budget leverages non-AKSSF funding or
other resources (including in-kind).
Project expenditure is warranted in view of the
relative benefits to be gained.

Partnerships and Outreach maximum 10 points
Project uses local partnerships and/or provides
for local capacity building, if appropriate to
achieving the objectives of the project and
meeting the mission of the AKSSF.
Project provides effective outreach and
communication regarding the project and its
results, if appropriate to achieving the
objectives of the project and meeting the mission
of the AKSSF.

76
Alaska Sustainable Salmon FundNON-FEDERAL MATCH
GUIDANCE

POLICY
Effective with receipt of the FFY 08 Pacific
Coastal
Salmon Recovery Fund grant award, a 33 non-
federal match is required as per Congressional
direction for all Alaska Sustainable Salmon Fund
(AKSSF) projects. The guidance provided below is
consistent with statutory requirements, the PCSRF
grant award, and requirements of the Office of
Management and Budget (OMB) circulars
governing the PCSRF grant award.

GUIDANCE
All contributions, including cash and third
party in-kind, shall be accepted as part of the
recipient's cost sharing or matching when such
contributions meet all of the following
criteria.
Are verifiable from the recipient's records.
Are not included as contributions for any
other federally-assisted project or program.
Are necessary and reasonable for proper
and efficient accomplishment of project or
program objectives.

Are not paid by the federal government under
another award, except where authorized by federal
statute to be used for cost sharing or matching.
Are provided for in the approved project budget
when required by the awarding agency.
Conform to other provisions of OMB Circular A-87,
as applicable.
All third-party match (not provided by the
contracting entity) must be documented on
letterhead by the third-party.
Are applicable at the project level.

Values for recipient contributions of services
shall be established in accordance with the
applicable cost principles in OMB Circular A-87.
Volunteer services furnished by professional and
technical personnel, consultants, and other
skilled and unskilled labor may be counted as
cost sharing or matching if the service is an
integral and necessary part of an approved
project or program. Rates for volunteer services
shall be consistent with those paid for similar
work in the recipient's organization.

In those instances in which the required skills
are not found in the recipient organization,
rates shall be consistent with those paid for
similar work in the labor market in which the
recipient competes for the kind of services
involved. In either case, paid fringe benefits
that are reasonable, allowable, and allocable may
be included in the valuation.
When an employer other than the recipient
furnishes the services of an employee, these
services shall be valued at the regular rate of
pay for the work being performed (plus an amount
of fringe benefits that are reasonable,
allowable, and allocable, but exclusive of
overhead costs).

Donated supplies may include such items as
expendable equipment, office supplies, laboratory
supplies, or workshop and classroom supplies.
Value assessed to donated supplies included in
the cost sharing or matching share shall be
reasonable and shall not exceed the fair market
value of the property at the time of the
donation.
The value of donated space shall not exceed the
fair rental value of comparable space as
established by an independent appraisal of
comparable space and facilities in a
privately-owned building in the same locality.

The value of loaned equipment shall not exceed
its fair rental value.
The following requirements pertain to the
recipient's supporting records for in-kind
contributions.
Volunteer services shall be documented and, to
the extent feasible, supported by the same
methods used by the recipient for its own
employees.
The basis for determining the valuation for
personal service, material, equipment, buildings
and land shall be documented.

PROCEDURE
Match to be provided will be included in the
project proposal and statement of work in a
budget table and supporting narrative
separate from the project costs.
Match to be provided by entities other than the
project proposers will be documented by a letter
from the matching entity containing the amount
and type of match support at the time of proposal
submission.

Each submission for project reimbursement will
provide
documentation, separate from the project invoice,
for
the match provided in support of the request for
reimbursement amount.

85
Pacific Coastal Salmon Recovery Fund
2008Indirect Cost Guidance (for use by entities
without a federally-negotiated indirect rate)

On the Project Proposal Form and Statement of
Work
Form, you were asked to complete a Budget
Summary
Chart for direct costs for the proposed project,
and to
add a budget line item for Non state agency
project
indirect costs, if applicable. (See definitions
below).
This guidance is an informal synopsis of detailed
information found in OMB Circular A-87, found at
http//www.whitehouse.gov/omb/circulars/a087/a87_2
04.pdf.

Definitions
Direct Costs are those that can be identified
specifically with a particular final cost
objective. Typical direct costs chargeable to
federal awards are
Compensation of employees for the time devoted
and identified specifically to the performance of
those awards.
Cost of materials acquired, consumed, or expended
specifically for the purpose of those awards.

Equipment and other approved capital expenditures
(equipment costs more than 5,000 and has a life
of more than one year)
Travel expenses incurred specifically to carry
out the award.

Indirect Costs are typically those that are
incurred for a common or joint purpose
benefiting more than one cost objective. In
other
words, indirect costs are common to two or more
of a grantees projects or operations not readily
assignable to a specific cost objective, and
allocated accordingly.

Generally indirect costs include
Cost of building occupancy
Equipment usage
Procurement
Personnel administration
Accounting and other overhead activities that are
charged to grants and contracts proportionately.
Supplies not directly related to project (such as
office supplies).