Welcome to Bibliostat Collect: FacilityStaffing - PowerPoint PPT Presentation

Title: Welcome to Bibliostat Collect: FacilityStaffing


1
Welcome to Bibliostat Collect
Facility/Staffing Financial Report

• For the February 5 webinar
• You will need your headset today. Hold the talk
  button or the control key down to talk.
• Below your names, look for icons
• If you can hear, click the Yes button the
  check
• If you cant hear, click the No button the x
• Did you download the budget spreadsheets? If not,
  go to http//www.maine.gov/msl/libs/statistics/an
  nual/resources/
• We will have breaks for questions during the
  presentation. Type any questions in chat as we go
  along or use the hand icon.

2
Bibliostat Collect 2009 Facility/Staffing
Financial Report

• Notes
• Start Archive now
• Poll Obtain a working copy of survey

3
2.1 Total Hours Open

• Use library scheduled hours per week, multiply
  by of weeks open.
• Remember to do summer and winter hours
  separately if different.
• Consider closings for holidays, snow,
  emergencies, and/or any renovations.
• Use the flag if you have questions to follow-up.

4
2.2 - Estimated Space

• Estimation!
• If not known, measure each room.
• Length x width square footage.
• Total of all rooms

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2.3 - Names of Towns other than your Legal
Municipality
LSA The number of people in the geographic area
for which a public library has been established
to offer services and from which (or on behalf of
which) the library derives revenue, plus any
areas served under contract for which the library
is the primary service provider. Note All
fields must be filled in. If you do not have data
for some of the fields, please type in N/A.
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2.4-2.5 -Total Number of Paid Librarians
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2.4 -2.7 - Paid Staff Full Time Equivalent
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Questions on Facility and Staffing?
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3.1-3.22 - Financial Report

• Operating Revenue 3.1-3.7
• Operating Expenditures 3.8 3.16
• Capital 3.17-3.22, one time expenses, Big
  ticket items like a new roof, new addition

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3.1-3.3 Local Operating Revenue

• 3.1 Your budget - What you receive from your
  community, district, town Local government
  funds
• Does NOT include gifts, donations, fines, or
  fees
• 3.2 Local government funds from those towns you
  have a contract with
• 3.2 may be 0 for many libraries. You must fill
  in something!
• Click the save button (bottom left) to update and
  see auto calculation.

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3.43.7 - Other Revenues

• Remember
• Section numbers are bold, blue, underlined,
  indicating links to help with the definitions for
  that data.
• Any data entry box that is gray automatically
  calculates a total for you and updates as you
  make changes.
• Report grants under 3.6. ONLY that portion of
  the grant spent in this fiscal reporting year. Do
  NOT report capital grants here.

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Questions on Operating Revenue?
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3.8-3.10 Staff Expenditures

• Careful with your own additions (will be
  automatic next year)

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3.11-3.16 - Collection Total Expenditures
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What is Capital?

• Capital is not part of the "regular" library
  budget or day-to-day operating costs to run the
  library.
• Report revenue to be used for major capital
  expenditures, by source of revenue local, state,
  federal or other sources
• Include funds received for
• (a) site acquisition
• (b) new buildings
• (c) additions to or renovation of library
  buildings
• (d) furnishings, equipment, and initial
  collections (print, non-print, and electronic)
  for new buildings, building additions, or
  building renovations
• (e) computer hardware and software used to
  support library operations, to link to networks,
  or to run information products
• (f) new vehicles and
• (g) other one-time major projects.
• Exclude revenue to be used for replacement and
  repair of existing furnishings and equipment,
  regular purchase of library materials, and
  investments for capital appreciation.
• Exclude funds unspent in the previous fiscal year
  (e.g., carryover).

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3.17-3.22 Total Capital Revenue Expenditures

• Note The amounts reported for Total Capital
  Revenue and Total Capital Expenditures are not
  expected to be equal.

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Questions on Expenditures Capital?
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Resources

• Bibliostat Collect Login http//collect.btol.com
• Sample budget spreadsheet http//www.maine.gov/m
  sl/libs/statistics/annual/resources
• Contact Information for District Consultants
  State Data Coordinatorwww.maine.gov/msl/libs/sta
  tistics/annual/Also see next slide for contact
  information.
• Data Definitions www.maine.gov/msl/libs/statistic
  s/annual/definitions.htm

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Email or Call your District Consultant Office

• CMLD - Stephanie Zurinski, Cheryl RamsayEmail
  stephanie.zurinski_at_maine.govcheryl.ramsay_at_maine.
  govTel 287-5620, 1-800-322-8899
• NMLD - Valerie Osborne, Jenny Melvin, State Data
  Coordinator (SDC)Email valerie.osborne_at_bpl.lib.m
  e.us jennym_at_bpl.lib.me.usTel 947-8336,
  1-800-427-8336
• SMLD - Shirley Helfrich, Elaine BissonnetteTel
  (207) 871-1766Email helfrich_at_portland.lib.me.us
  bissonnette_at_portland.lib.me.us