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IndexesAbstracts Ready Reference
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Indexing: assignment of terms from a thesaurus or a list of controlled vocabulary. ... Look up the specific codes/fields that can be used (e.g., zip code, SIC code) ... – PowerPoint PPT presentation
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Title: IndexesAbstracts Ready Reference
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Indexes/AbstractsReady Reference
- Dr. Dania Bilal
- IS 530
- Spring 2002
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Abstracting/Indexing
- Abstracting summary of content that should be
used as a document surrogate. - Indexing assignment of terms from a thesaurus or
a list of controlled vocabulary.
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Evaluation Criteria
- Format
- Scope
- Authority
- Accuracy
- Arrangement
- Special features
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Format
- Electronic
- Web-based, CD-ROM, other online interfaces.
- Online is generally preferred for indexes.
Criteria - Search and retrieval interfaces (design,
suitability for intended audience, etc.) - Browsing features searching features retrieval
features
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Format
- Interface
- search features (access points)
- readability
- portability
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Scope Coverage
- Time coverage
- Frequency of updates
- Document types included
- Subjects covered and depth of coverage
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Authority
- Reputation
- Publisher
- Indexer
- Quality of literature indexed timeliness
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Accuracy
- Completeness of selection policies for the
literature indexed - Quality of the descriptive information
- Quality of indexing and abstracting (e.g.,
logical/intellectual free of typographical and
grammatical errors)
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Arrangement
- Alphabetical by topic (print) - novices
- Subject classification (print) - experts
- Options for searching and output formats
(electronic)
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Special Features
- Thesaurus or list of subject headings
- List of sources indexed
- List of abbreviations used
- Instructions on how to use index
- Online ordering of full text or a link to it
- Help file
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Needs of Users
- Is subject coverage sufficient for intended
users? - Is the subject coverage too simple or too
sophisticated for intended users? - Adequacy of format vis-à-vis users
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Search Strategies Print
- Read instructions
- Know the features provided
- Test a few searches
- Understand the structure of citations provided
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Search Strategies Electronic
- Familiarize yourself with the search features
provided, search and retrieval interfaces, help
files, bluesheets for specific databases, as
applicable, etc. - Construct initial and alternative strategies
using free text and/or controlled vocabulary
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Search Strategies Electronic
- Select appropriate database(s)
- Execute search
- View intermediate results
- Refine search as needed
- Finalize/complete search
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Ready Reference
- Directories - Evaluation
- Authority
- Scope and comprehensiveness
- Accuracy
- Currency
- Format/arrangement vis-à-vis intended audience
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Search Strategies Directories/Numeric Sources
- Use print version for one-dimensional queries
(e.g., a phone number, address) - Use electronic version for multi-dimensional
queries (e.g., queries that require some research)
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Search Strategies Directories/Numeric Sources
- Plan your strategy in advance (same as you do
when you use other databases) - Look up the specific codes/fields that can be
used (e.g., zip code, SIC code) - Make sure you use the correct source for the
specific query. Timeliness is essential.
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