Pentok Institute PowerPoint Training

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Pentok Institute PowerPoint Training

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Title: Pentok Institute PowerPoint Training

1
Pentok Institute PowerPoint Training

July 14, 2011

2
Agenda

Introduction to PowerPoint
Commonly used PowerPoint terms
Lets get started!
Organizing your presentation
Applying a theme
Advanced topics
Questions

3
What is PowerPoint?

A presentation software program
Graphical approach to presentations
A slide show
Word processing, outlining, drawing, graphing,
presentation management application

4
How is PowerPoint Used?

The presentation can be printed and distributed
The presentation can be displayed on a projector
or computer screen

5
Why is PowerPoint Used?

To introduce a product, organization, service, or
offering
To visually accompany a verbal speech or pitch
To show pictures to family and friends
To ask for financial support or donations
To teach and explain a concept, class, or idea
Basically, PowerPoint is used to share
information with others!

6
Who uses PowerPoint?

Professional companies
Salespeople
Teachers and professors
NGOs and social enterprises
You!

7
Agenda

Introduction to PowerPoint
Commonly used PowerPoint terms
Lets get started!
Organizing your presentation
Applying a theme
Advanced topics
Questions

8
Commonly used PowerPoint terms

Slide each page of a PowerPoint presentation is
called a slide. A slide can have text, graphics,
and/or charts.
Is this a slide?
Yes!
Slide Show / Presentation a collection of
multiple slides that are logically connected to
convey information to an audience

9
Commonly used PowerPoint terms

Text box a box surrounded by dotted lines that
you can type words into. The words wrap (or
are constrained) by the size of the box
Object anything that you can move around on a
slide (text box, picture, shape, etc)

10
Commonly used PowerPoint terms

Ribbon / Toolbar strip of buttons across the
top of the main window. The buttons are arranged
in different tabs depending on function.
For example Insert contains the commands
needed to include pictures, shapes, charts, etc.
Animations contains the commands needed to
animate certain objects.

11
Where is the Ribbon / Toolbar?
12
Commonly used PowerPoint terms

Menus and Tabs make up the Ribbon and divide
the commands into logical areas
There are several tabs File, Home, Insert,
Design, Transitions, Animations, Slide Show,
Review, View, and Format

13
Where are the Menus / Tabs?
14
Commonly used PowerPoint terms

Design Theme Coordinated colors, fonts, and
designs for a single PowerPoint presentation.
PowerPoint comes with several built-in themes,
and you can search for more online.
But I have created a theme for Pentok Institute.
Lets try to use this one for all of our
presentations!

15
Commonly used PowerPoint terms

Slide Transition Visual movements as one slide
moves to another

16
Commonly used PowerPoint terms

Like this!

17
Commonly used PowerPoint terms

Or this!

18
Commonly used PowerPoint terms

Slide Transition Visual movements as one slide
moves to another
Usually in the professional world, we dont use
slide transitions. But they can be fun if you
want to use them for your personal presentations.

19
Commonly used PowerPoint terms

Animation Visual effects applied to individual
items on the slide, such as graphics or words
Like this
Or this
We also usually use simple animations (like this
one), or none at all, since they can look
unprofessional or silly.

20
Agenda

Introduction to PowerPoint
Commonly used PowerPoint terms
Lets get started!
Organizing your presentation
Applying a theme
Advanced topics
Questions

21
Create a new file

When you open a new file, the first slide will
already be there, with at least one box
surrounded by dotted lines.
This is a TEXT BOX. You can type right into it.
Usually the first slide is your Title Slide. You
want to add the name of your presentation and
maybe a few more pieces of information into the
text boxes
Name and company of those presenting
Date
Any additional detail

22
Add slides

To add a slide, go to the Home tab and click on
the New Slide button

23
Add slides

Or you can right-click in the Slides pane
(which is to the left-hand side of the main
slide) and select New Slide

24
Add Content to Slides

Adding text to slides is easy! You can just
click on the text box and begin typing. Just
like Microsoft Word, you can edit the font, font
size, effects (bold, italic, underlined), color,
justification (left, right, center), and
bulleting.
All of this is in the Home tab.

25
Add Content to Slides

Adding pictures is easy also! You can use CTRLC
(copy) and CTRLV (paste) from other documents
(Word, Excel), the Internet, or other PowerPoint
presentations to insert pictures.

26
Add Content to Slides

If you want to add your own shapes, like the box
I drew around this bullet, just go to the
Insert menu and click on the Shapes button.
If the shape is not the color or format you want,
you can click on the shape, click on the Format
tab, and make any adjustments. This includes
Shape Fill and Shape Outline

27
Add Content to Slides

What if you want to resize your text box,
picture, or shape? Just drag the dimensions of
the shape around. It is intuitive and easy.

28
Add Content to Slides

The easiest thing to do is copy the existing box
and paste it into the same slide. This way,
youre guaranteed it will have the same
proportions and formatting.

What if you want more than one box?

29
Add Content to Slides

What if you made a mistake?
No problem! You can just click CTRLZ, which
means Undo. Depending on the program, you can
do this many times. You can also use CTRLY,
which means Redo. Note that this trick works
for ALL Microsoft Office applications (Word,
Excel).

30
Agenda

Introduction to PowerPoint
Commonly used PowerPoint terms
Lets get started!
Organizing your presentation
Applying a theme
Advanced topics
Questions

31
Organizing your presentation

The best presentations are the ones that are
intuitive and easy to follow. You can do this by
breaking out your presentations into several
sections.
For example, this presentation is broken up into
the agenda on the previous slide
The organization will depend on the subject. Try
to keep it sensible!

32
Agenda

Introduction to PowerPoint
Commonly used PowerPoint terms
Lets get started!
Organizing your presentation
Applying a theme
Advanced topics
Questions

33
Applying a theme

To apply a theme, go to the Design tab and
click on one of the available templates you see

34
Applying a theme

Remember, for Pentok, we will be using the same
theme, which is called Pentok Template
You can use this template either by opening up a
blank presentation and applying this by clicking
on the expand button and selecting Browse for
Themes
Alternatively, you can just open up an existing
Pentok presentation and overwrite these slides
with new material. This is actually my personal
preference.

35
Agenda

Introduction to PowerPoint
Commonly used PowerPoint terms
Lets get started!
Organizing your presentation
Applying a theme
Advanced topics
Questions

36
Grouping

Sometimes you have a group of pictures, text
boxes, or shapes that you would like to move and
resize together
In order to do this easily, highlight all the
objects, right click, select Group and then
Group again
Now all the objects are essentially a single
picture
You can ungroup the objects by selecting the
group, right click, select Group and then
Ungroup

37
Bring to Front / Send to Back

If you have overlapping objects, you might want
one to be in the background

38
Bring to Front / Send to Back

You can change this by right-clicking the object
and selecting an option from the Bring to Front
or Send to Back menus

39
Bring to Front / Send to Back

Bring forward or Send backward will bring the
object only one step forward or backward
Bring to Front or Send to Back will bring the
object all the way to the front or all the way to
the back
Usually, you will only need to use the Bring to
Front or Send to Back options, unless you have
three or more overlapping objects

40
Bring to Front / Send to Back