Title: The Directorate of Medical Materiel manages drugs, bandages, restorativeimpression kits, photographi
1MEDICAL SHELF-LIFE MANAGEMENT
The Directorate of Medical Materiel manages
drugs, bandages, restorative/impression kits,
photographic film, reagents-which are Federal
Supply Classes 6505, 6510, 6520, 6525, and 6810
and assigns shelf life time periods for these
commodities. As an active participant in DoD's
initiatives in shelf life management, the Medical
Directorate offers this information as a resource
guide for shelf life management issues.
www.dmmonline.dscp.dla.mil/ is Medicals Website
https//dmmonline.dscp.dla.mil/
2Shelf Life Terms
- Shelf Life The total period of time beginning
with the date of manufacture, cure, assembly, or
pack that an item may remain in the
combined wholesale (including manufacture) and
retail storage system and still remain suitable
for issue to the end user.
- Shelf Life NSN A supply NSN that possesses
characteristics of inevitable deterioration or
instability such that a storage time is assigned
to ensure that it will perform satisfactorily in
service.
3Shelf Life Terms Con't
- Type I Shelf Life NSN An NSN of supply with a
definite non-extendible shelf-life time period
that is supported by an evaluation of technical
test data and/or actual experience with the NSN.
The FDA and the Defense Medical Standardization
Board (DMSB) have a Shelf Life Extension Program
(SLEP). - Type II Shelf Life NSN An individual NSN of
supply having an assigned shelf life time
period that may be extended after completion of
inspection, test, or restoration action.
4Determining Shelf Life Codes
- Check the DOD Federal Logistics Information
System (FLIS) using the National Stock Number
(NSN), Item Name Code (INC), or Item Name (IN)
to determine the shelf life codes (SLC). If
FLIS is not accessible, use Fedlog to check
for the information.
- When a hazardous NSN is not a shelf life NSN, it
will be identified by a SLC of "0 (zero).
Such a hazardous NSN may require special storage
and handling according to DLAI 4145.11. If
such a hazardous NSN is suspected to be
sufficiently deteriorative, the SLC of 0 in the
FLIS may be invalid and testing and/or special
requirements may be specified
5Guidelines
Inspection of Container for General Condition and
Serviceability
- The containers should be clean, secure, free from
leaks and excessive rust, distortion and/or
other deterioration.
- Labels should be legible and securely attached to
the container. Labels shall include
NSN Manufacturer and CAGE Date of manufacture,
expiration, or retest date Contract Number/Lot
Number
6Material Safety Data Sheet (MSDS)
If needed, you can obtain an MSDS for the
hazardous material from the Hazardous
Materials Information Resource System (HMIRS)
database. The HMIRS is available on the web
(requires registration and password) and on
the Hazardous Material Control Management
Compact Disc read-out Memory (HMCM CD-ROM)
disc. Both allow product information search
using NSN, Manufacturer, Supplier, Cage Code,
Specification Number, or Part Number. If the
item is DLA-managed, contact HMIRS. If managed
by one of the other services, contact your
service's HMIRS Focal Point. If purchased
locally, contact the manufacturer or supplier.
7Laboratory Testing
Testing is an element of inspection that
generally denotes the determination by
technical means, of properties or elements
of the pharmaceuticals (hazardous or
non-hazardous). It also involves the
application of established scientific principles
and procedures. The FDA laboratory requires
subject NSNs have a minimum of nine months
left before the expiration date is reached
(Type I). The testing is performed to determine
whether the NSN remains suitable for use by
the end-user.
8Shelf Life Extension Disposal
- Type I shall begin nine months before a shelf
life NSN reaches the expiration date, contact
the Defense Medical Standardization Board (DMSB)
or USAMMA, through their website, to see if
subject NSNs shelf life has been extended.
If the subject NSN does pass the examination, it
shall be marked accordingly. If subject NSN
does not pass procedure, process such NSN for
disposal. - Type II shall begin six months before a shelf
life NSN reaches its inspection date, each NSN
must be visually examined in accordance with the
monograph for subject NSN. Disposition upon
completion of examination is final. If the
subject NSN does pass the examination, subject
NSN shall be marked accordingly. If the
subject NSN fails examination, subject NSN shall
be deemed for disposal.
9Shelf Life Extension Disposal (Cont)
- Once shelf life NSNs are considered excess and
disposal action is required, there should be
no delay in processing such items to your DRMO. - Contact your facility's environmental office to
classify the hazardous material in order to
turn-in to the DRMO. If assistance is needed for
classification of the hazardous waste, contact
Hazardous Technical Information Services in
the Point of Contact listed below. Hazardous
Technical Information Services
10Reference Material
DoD 4140.27-M, Shelf Life Management Manual, May
2003DLAI 4145.11, Storage Handling of
Hazardous Materials, January 1999DoD 4160.21-M,
Defense Reutilization Marketing Manual, August
1997
11Are there any QUESTIONS?