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WMES2203 INFORMATION RESOURCE MANAGEMENT IRM

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Title: WMES2203 INFORMATION RESOURCE MANAGEMENT IRM

1
WMES2203 INFORMATION RESOURCE MANAGEMENT (IRM)

salimah_at_fsktm.um.edu.my
or
smazz_at_um.edu.my

2
Todays Agenda

Course goal
Course syllabus
Learning Method
Active Learning
Mind Mapping http//www.mindmapperusa.com/whats-mi
ndmapping.htm
Introduction

3
Course Goal

Teaching how to manage information needs of a
firm, using contemporary technologies (ICT) that
will yield benefits and profits.

4
Active learning means taking responsibility for
your learning and developing habits of mind and
study strategies that will be the means for
accomplishing your academic goals. Refer to
http//www.cfar.unh.edu/activelearning.html
5
(No Transcript)
6
ROAD MAP TO IRM
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1. WHAT?

Information Information is data that have been
collected and processed into a meaningful form.
Resources A re-usable source of supply to
produce something. Examples include human,
financial, material, and information resources.
To maximize the efficient and effective use of
resources, they must be classified in order to
share them and eliminate unwanted redundancy, and
controlled in order to receive, store and
distribute them properly.
Management - A set of activities (including
planning and decision making, organizing,
leading, and controlling) directed at an
organizations resources (human, financial,
physical, and information) with the aim of
achieving organizational goals in an efficient
and effective manner.

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MANAGEMENT FUNCTIONS
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Information as Resources

All organization (produce products or provide
services) have common objectives.
To transform raw materials to final product.
Information is needed in the transformation
process- Info on what to do and how to do it.

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Why Information Needed?

To perform task/job.
To plan.
To solve problems.
To make decision.
To take action.

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Sources of Information

Internal Sources
Organizational chart who does what?
Reports and annual accounts
List of directors and managers with their
responsibilities.
Telephone directories
Personnel departments

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Sources of Information

External Sources
Reference books
Quality newspapers / magazines
Public / academic libraries
Public relation department of a company
Commercial organization who is expert in
providing companies information through computer.

13
WHAT?

IRM can be stated simply as a process to manage
information efficiently and effectively in
fulfilling the objectives of the firm.
IRM concepts rest under the premise that
information, information related activities,
technologies and personnel are important
organizational resources that deserve to be
managed like any other resources in the
organization (Trauth, 1989).

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SEVERAL DEFINITIONS

IRM is the management (planning, organization,
operations and control) of the resources (human
and physical) concerned with the systems support
(development, enhancement and maintenance) and
the servicing (processing, transformation,
distribution, storage and retrieval) of
information (data, text, voice, image) for an
enterprise. (Schneyman, 1985)

15
DEFINITIONS

IRM is the recognition by an organization that
data and information are valuable resources and
the application of the same principles an
managing data and information as are used in
managing physical resources such as personnel.
(McLeod and Brittain-White, 1988).
IRM, simply put, is the belief that information
is an asset that should be managed rigorously and
can contribute to the success of businesses.
(Kerr, 1991)

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DEFINITIONS

IRM is an activity that is pursued by managers on
all levels of the firm for the purpose of
identifying, acquiring, and managing the
information resources needed to satisfy
information needs. (McLeod and Schell, 2001).

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2. WHY?

Necessity in todays modern organization.
The engine that is driving the information
economy whereby information and knowledge are
intensively used.
Information resources --- important asset.
Therefore, it need effective management.
CBIS as the solution.

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3. WHO?

Any organization that wants to survive in todays
turbulent dynamic environment has to be adaptive,
knowing and learning.

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Adaptive Organization

Adaptive organization is an organization that
modifies its business practices in response to
the changing needs of its stakeholders
customers, employees, and stockholders. It
rapidly adapt to changes in its operating
environment, it doesnt take the time to
determine the underlying patterns of change
within the environment.

20
Knowing Organization

Knowing organization - The knowing organization
possesses information and knowledge so that it is
well informed, mentally perceptive, and
enlightened. Its actions are based on shared and
valid understanding of the organizations
environments and needs (Choo, Chun Wei The
Knowing Organization. New York 1998 ).

21
Learning Organization

Learning organization an organization in which
everyone is engaged in identifying and solving
problems, enabling the organization to
continuously experiment, improve, and increase
its capability. Changing employee behaviors and
attitudes is key to the continuous organizational
renewal needed in todays rapidly changing
world. The organization as a whole is committed
to continual improvement of every facet of
itself, its products and its services by
learning. (Senge, Peter M., The Fifth
Discipline The Art Practice of Learning
Organizations, )

22
4/5 WHERE WHEN?

Challenge to perform better, effectively and
quickly, sharing of information and knowledge is
critical for organizations.
Wherever and whenever possible information should
be stored in a form that maximizes it's inherent
usefulness.
Information is a valuable resource and requires
careful stewardship.
Organizations that handle information processes
with people who regularly needs to access
distributed information in the course of the
workday such as data workers, information
workers, and knowledge workers

23
6. HOW?

ERP
Williard Model

24
ERP

ERP stands for enterprise resource planning.
ERP is an integrated software solution used to
manage a companys resources. Business planning
systems have been evolving for decades, and ERP,
enterprise resource planning, is the current
generation. ERPs immediate predecessors, MRP
(material requirements planning) and MRP II
(manufacturing resources planning), focused
mainly on managing the manufacturing and
accounting resources of a company.
Todays ERP systems now integrate all business
management functions, including planning,
inventory/materials management, engineering,
order processing, manufacturing, purchasing,
accounting and finance, human resources, and
more.

25
The Willard Model

Identification - The discovery of information
resources and the recording of their features in
an inventory
Ownership - The establishment of responsibility
for the upkeep of an information resource
Cost and Value - Assessment of the cost of an
information resource and its value to the
organisation
Development - The further development of an
existing information resource to enhance its
value to the organisation
Exploitation - The processes which may allow a
resource to generate further value through
conversion into an asset or a saleable commodity