University of Arizona GarageMotor Pool Pcard summer school

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University of Arizona GarageMotor Pool Pcard summer school

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Enterprise Car Rental* Daily Rate (X2 Days) $66.61 ... Return rental cars EMPTY- no need to fill up before return. Garage Facility- University Vehicles ... – PowerPoint PPT presentation

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Title: University of Arizona GarageMotor Pool Pcard summer school


1

University of ArizonaGarage/Motor Pool
2
Overview of Operations
  • Fuels available for University vehicles
  • Motor Pool operation
  • Vehicle repair shop
  • Car wash
  • Business office

3
Fueling Station
  • 2 - 12000 gallon underground unleaded tanks
  • 1 - 4000 gallon E-85 (Ethanol) tank

4
Fuel Usage
  • The University of Arizona vehicles consumed
    254,097 gallons of unleaded gasoline in fy year
    06/07 and 37,083 of E85.
  • The Motor Pool alone consumed 21,000 gallons of
    E-85 in fy 06/07.
  • Usage of E-85 will grow as the University buys
    more E-85 vehicles.

5
Motor Pool Rental Vehicles
  • 94 Motor Pool cars in operation
  • 45 utilize E-85
  • FY 2006/07 Motor Pool vehicles traveled 1,277,664
    miles
  • FY 2006/07 4433 rentals
  • All vehicles are safety inspected every 4000
    miles and annually.

6
Use of a Personal Vehicle on University Business
  • Mileage/fuel has to be reimbursed processed
    through a department using check request/travel
    reimbursement.

7
Cost Comparison2 Day trip to San Diego
  • Motor Pool Rental
  • Daily rate (X2 Days) 63.40
  • Mileage rate (.14 X 1000 miles ) 140.00
  • Total 203.40
  • Enterprise Car Rental
  • Daily Rate (X2 Days) 66.61
  • Mileage (200 free per day then .20 cents
    pm) 120.00
  • Gas Cost (1000 miles / 25 mpg _at_ 3 /
    gal.) 120.00
  • Total 306.61
  • Department Cost for Personal Vehicle
    Reimbursement
  • 1000 miles _at_ 44.5 cents/mile 445.00

http//www.enterprise.com/car_rental
8
Use of a Personal Vehicle on University Business
  • Can not have convenience of the PCard or the
    discount of the Voyager card in personal vehicle
  • Wear tear to personal vehicle
  • Risk of damage to personal vehicle

9
How would you explain this to your insurance
company?
f
  • and they lived happily ever after.

10
How Would You Explain This to Your Insurance
Company?
  • No State insurance coverage for your vehicle
  • Not even your deductible
  • State liability insurance will only kick in after
    your person liability is exhausted.

11
Additionally
  • FLEET SAFETY POLICY
  • 5.0 Use of Personal Owned Vehicles on University
    Business
  • http//fp.arizona.edu/riskmgmt/FleetSafetyPolicy

12
Why Rent From the Motor Pool?
  • Easy web reservations
  • http//www.fm.arizona.edu/motorpool
  • Insured by Risk Management throughout US, Mexico
    Canada
  • Newer model vehicles
  • Safe convenient customer parking on site
  • Federal tax credit on all fuel purchases

13
Why Rent From the Motor Pool?
  • Automatic Billing through FRS no
    administrative fee
  • Less expense and hassle for the customer
  • All gas included!!!
  • Rental Cars include a Wright Express Gas Card
  • Gas cards are exempt from Federal Excise Tax
  • Return rental cars EMPTY- no need to fill up
    before return

14
Garage Facility- University Vehicles
  • ASE certified mechanics
  • Billing through FRS
  • Safety inspection program
  • Emissions testing
  • LOF-PM (lube, oil, filter-preventative
    maintenance)
  • Brakes, tires and most other repairs
  • Service calls (jump start, tire repair, etc.)

15
Why Use the U of A Garage?
  • Central records for campus repairs, vehicle
    emissions and safety inspections
  • Low labor rates for all UA departments
  • Great part pricing thanks to PACS
  • Scheduled repairs and rides back to your office
  • ASE certified mechanics

16
More reasons to use the U of A Garage!
  • Licensing and Titling of vehicles done for your
    department
  • Lost or stolen license plate replacements
  • Work in conjunction with Property Management to
    ensure vehicles are properly accounted for in the
    University system

17
Car Wash / Towing
  • Drive-thru car wash
  • Vacuums
  • Tire fill station
  • Towing for most campus vehicles during regular
    business hours. (600 AM 230 PM Mon.-Fri.)

18
Important Numbers
  • Mark Harrell (Fleet Manager)
  • 6211203
  • Randy Livingston (Office Auto Spec, Principle)
  • 2472213
  • Paul Yartz (Office Specialist, Senior)
  • 6215541
  • Garage Mike Robinson / Gerrick Provencio
  • 6213530
  • Motor Pool Monica Class / Kasten Tigger Olsen
  • 621-7316

19
The End
  • Please visit our Web Site
  • www.fm.arizona.edu/motorpool
  • www.fm.arizona.edu/garage
  • Questions?
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